Ricoh Aficio 3025 User Manual

							E-mail Destination
89
5
GPress [Change] under E-mail Ad-
dress.
HEnter the e-mail address, and then
press [OK].
Note
❒You can enter up to 128 charac-
ters for the e-mail address.
Entering the e-mail address
AEnter the e-mail address.
BPress [OK].
Using the e-mail address as the 
sender
When an e-mail address is entered,
it can be used as the senders ad-
dress.
APress [Protection].
BPress [Sender] on the right side
of Use Name as.
Reference
p.107 “Registering a Protec-
tion Code”
CPress [OK].
IIf you want to use internet fax,
specify whether or not to use 
Send via SMTP Server.
JPress [Exit].
KPress the {User Tools/Counter} key.
Note
❒When a group is registered, you
can add the e-mail destinations
to the group. See p.102 “Regis-
tering Names to a Group”.
Changing a Registered E-mail 
Destination
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose e-mail ad-
dress you want to change.
Press the name key, or enter the
registered number using the
number keys
Note
❒If you press  , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To change the name, key dis-
play, and title, see p.73 “Chang-
ing a Registered Name”.
FPress [E-mail].
GPress [Change] under E-mail Ad-
dress.
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							Registering Addresses and Users for Facsimile/Scanner Functions
90
5
HEnter the e-mail address, and then
press [OK].
Reference
p.149 “Entering Text”
IPress [OK].
JIf you want to use internet fax,
specify whether or not to use 
Send via SMTP Server.
KPress [Exit].
LPress the {User Tools/Counter} key.
Deleting a Registered E-mail 
Destination
To delete a name entirely, see p.73
“Deleting a Registered Name”.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose e-mail ad-
dress you want to delete.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
FPress [E-mail].
GPress [Change] under E-mail Ad-
dress.
HPress [Delete All], and then press
[OK].
IPress [OK].
JPress [Exit].
KPress the {User Tools/Counter} key.
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							Registering Folders
91
5 Registering Folders
By registering a shared folder, you
can send scan files to it directly.
There are three types of protocol you
can use: 
SMB
For sending files to shared Win-
dows folders
FTP
Use when sending files to an FTP
server.
NCP
Use when sending files to an Net-
Ware server.
Note
❒For details about protocols, server
names, and folder levels, consult
your network administrator.
❒You can prevent unauthorized us-
ers from accessing folders from the
machine. See p.107 “Registering a
Protection Code”.
❒You can only select either SMB,
FTP, or NCP. If you change proto-
col after finishing your settings, all
previous entries are cleared.
Reference
For details about network settings,
see “Setting Up the Machine on a
Network”, Network Guide.
For details about Scan to Folder,
see Sending Scan Files by Scan to
Folder Scanner Reference.
Using SMB to Connect
Note
❒To register a folder in an FTP serv-
er, see p.95 “Using FTP to Con-
nect”.
❒To register a folder in an NetWare
server, see p.98 “Using NCP to
Connect”.
To register an SMB folder
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose folder you
want to register.
Press the name key, or enter the
registered number using the
number keys.
ZFFH220E
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							Registering Addresses and Users for Facsimile/Scanner Functions
92
5
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.
FPress [Auth. Info], and then press
[TNext].
GPress [Specify Other Auth. Info] on
the right side of Folder Authenti-
cation.
Note
❒When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have speci-
fied in Default User Name /
Password (Send) of File Trans-
fer settings applies. For details,
see User Tools Menu (System
Settings), Network Guide.
❒If User Authentication is speci-
fied, contact your administra-
tor.
HPress [Change] under Login User
Name.
IEnter the login user name, and
then press [OK].
Note
❒You can enter up to 64 charac-
ters for the user name.
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
KEnter the password, and then press
[OK].
Note
❒You can enter up to 64 charac-
ters for the password.
LEnter the password again to con-
firm, and then press [OK].
MPress [Folder].
NConfirm that [SMB] is selected.
Note
❒To specify a folder, you can ei-
ther enter the path manually or
locate the folder by browsing
the network.
Reference
p.92 “To locate the folder manu-
ally”
p.93 “Using Browse Network to
locate the folder”
To locate the folder manually
APress [Change] under Path. 
BEnter the path where the folder
is located.
Note
❒Enter the path using this for-
mat: “\\ServerName\Share-
Name\PathName”.
❒You can also enter an IP ad-
dress.
❒You can enter a path using
up to 128 characters.
CPress [OK].
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							Registering Folders
93
5
Note
❒If the format of the entered
path is not correct, a message
appears. Press [Exit], and
then enter the path again.
Using Browse Network to locate 
the folder
APress [Browse Network].
The client computers sharing
the same network as the ma-
chine appear.
Note
❒If you have already specified
your user name and pass-
word in steps 
F to L, the
Browse Network display
only lists client computers
you are authorized to access.
BSelect a client computer.
Shared folders under it appear.
Note
❒You can press [Up One Level]
to switch between levels.
CSelect the folder you want to
register.
The Logon display appears.
Note
❒If you have already entered
an authorized user name and
password, the Logon display
will not appear. Proceed to
step F.DEnter the user name.
Note
❒This is a user name which is
authorized to access the fold-
er.
EEnter the users password, and
then press [OK].
The Browse Network display
reappears.
Note
❒If the entered user name or
password is not correct, a
message appears. Press [Exit],
and then enter the user name
and password again.
FPress [OK].
OPress [Connection Test] to check the
path is set correctly.
PPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
QPress [OK].
RPress [Exit].
SPress the {User Tools/Counter} key.
Changing a registered folder
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
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							Registering Addresses and Users for Facsimile/Scanner Functions
94
5
ESelect the name whose folder you
want to change.
Press the user name key, or enter
the registered number using the
number keys
Note
❒If you press  , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To change the name, key dis-
play, and title, see p.73 “Chang-
ing a Registered Name”.
FPress [Folder].
GSelect the items you want to change.
To change the protocol
APress [FTP] or [NCP].
BA confirmation message ap-
pears. Press [Yes].
Note
❒Changing the protocol will
clear all settings made under
the previous protocol.
CEnter each item again. 
Reference
p.95 “To register an FTP fold-
er”.
p.98 “To register an NCP
folder”
Changing items under SMB
APress [Change] under Path.
BEnter the new path where the
folder is located, and then
press [OK].
Note
❒You can also use Browse Net-
work to specify a new folder.
For details, see p.93 “Using
Browse Network to locate
the folder”.
HPress [Connection Test] to check the
path is set correctly.
IPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Deleting a registered folder
Note
❒To delete a name entirely, see p.73
“Deleting a Registered Name”.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose folder you
want to delete.
Press the name key, or enter the
registered number using the
number keys.
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							Registering Folders
95
5
Note
❒If you press , you can search by
the registered name, user code,
fax number, folder name, e-mail
address, or IP-Fax destination.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
FPress [Folder].
GPress the protocol which is not
currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
KPress the {User Tools/Counter} key.
Using FTP to Connect
Note
❒To register a shared folder config-
ured in Windows, see p.91 “Using
SMB to Connect”.
❒To register a folder in an NetWare
server, see p.98 “Using NCP to
Connect”.
To register an FTP folder
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose folder you
want to register.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.73 “Delet-
ing a Registered Name”
FPress [Auth. Info], and then press
[TNext].
GPress [Specify Other Auth. Info] on
the right side of Folder Authenti-
cation.
Note
❒When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have speci-
fied in Default User Name /
Password (Send) of File Trans-
fer settings applies. For details,
see User Tools Menu (System
Settings), Network Guide.
❒If User Authentication is speci-
fied, contact your administra-
tor.
ZFFH220E
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							Registering Addresses and Users for Facsimile/Scanner Functions
96
5
HPress [Change] under Login User
Name.
IEnter the login user name, and
then press [OK].
Note
❒You can enter up to 64 charac-
ters for the user name.
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
KEnter the password, and then press
[OK].
Note
❒You can enter up to 64 charac-
ters for the password.
LEnter the password again to con-
firm, and then press [OK].
MPress [Folder].
NPress [FTP].
OPress [Change] under Server Name.
PEnter the server name, and then
press [OK].
Note
❒You can enter a server name us-
ing up to 64 characters.
QPress [Change] under Path. 
REnter the path.
Note
❒You can enter an absolute path,
using this format: “/us-
er/home/username”; or a rela-
tive path, using this format:
“directory/sub-directory”.
❒If you leave the path blank, the
login directory is assumed to be
the current working directory.
❒You can also enter an IP ad-
dress.
❒You can enter a path using up to
128 characters.
SPress [OK].
Note
❒To change the port number,
press [Change] under Port No..
Enter the port number using the
number keys, and then press [#]. 
❒You can enter 1 to 65535.
TPress [Connection Test] to check the
path is set correctly.
UPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
VPress [OK].
WPress [Exit].
XPress the {User Tools/Counter} key.
Changing a registered folder
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
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							Registering Folders
97
5
DPress [Address Book Management].
ESelect the name whose folder you
want to change.
Press the name key, or enter the
registered number using the
number keys
Note
❒If you press  , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒To change the name, key dis-
play, and title, see p.73 “Chang-
ing a Registered Name”.
FPress [Folder].
GSelect the items you want to
change.
To change the protocol
APress [SMB], or [NCP].
BA confirmation message ap-
pears. Press [Yes].
Note
❒Changing the protocol will
clear all settings made under
the previous protocol.
CEnter each item again. 
Reference
p.91 “To register an SMB
folder”.
p.98 “To register an NCP
folder”
Changing items under FTP
APress [Change] under Port No.
BEnter the new port number,
and then press [#].
CPress [Change] under Server
Name.
DEnter the new server name, and
then press [OK].
EPress [Change] under Path.
FEnter the new path, and then
press [OK].
HPress [Connection Test] to check the
path is set correctly.
IPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Deleting a registered folder
Note
❒To delete a name entirely, see p.73
“Deleting a Registered Name”.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose folder you
want to delete.
Press the name key, or enter the
registered number using the
number keys.
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							Registering Addresses and Users for Facsimile/Scanner Functions
98
5
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
FPress [Folder].
GPress the protocol which is not
currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
KPress the {User Tools/Counter} key.
Using NCP to Connect
Note
❒To register a shared folder config-
ured in Windows, see p.91 “Using
SMB to Connect”
❒To register a folder in an FTP serv-
er, see p.95 “Using FTP to Con-
nect”
To register an NCP folder
APress the {User Tools/Counter}key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
EPress the name you want to regis-
ter or enter the registered number
using the number keys.
Note
❒To register a name in the Ad-
dress Book, see p.72 “Register-
ing a Name”.
FPress [Auth. Info], and then press
[TNext].
GPress [Specify Other Auth. Info] on
the right side of Folder Authenti-
cation.
Note
❒When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have speci-
fied in Default User Name /
Password (Send) of File Trans-
fer settings applies. For details,
see User Tools Menu (System
Settings), Network Guide.
❒If User Authentication is speci-
fied, contact your administra-
tor.
HPress [Change] under Login User
Name.
IEnter the login user name, and
then press [OK].
Limitation
❒You can enter up to 64 charac-
ters for the user name.ZFFH220E
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