Ricoh Aficio 3025 User Manual

							Fax Destination
79
5 Fax Destination
Register a fax destination so you do
not need to enter fax numbers each
time, and can send documents that
have been scanned in using the fac-
simile function.
For details about the number of fax
destinations that can be registered,
see Facsimile Reference .
 It is easy to select the fax destina-
tion if you register “Name” and
“Key Display” for the fax destina-
tion.
You can register fax destinations
by selecting them from redial func-
tion.
You can register fax destinations as
a group.
Registered Fax numbers can be used
as senders Fax numbers.
There are two types of fax destina-
tion, as shown below:
 Fax Destination
Select this to send the fax over the
telephone network.
IP-Fax
Select this to send the fax to a ma-
chine on a TCP/IP network.
Limitation
❒You cannot send the fax to a ma-
chine on another network if that
network is behind a firewall.
❖Fax Destination
You can program the following
items in a fax destination:
Fax number
Registers the destinations fax
number. You can enter a fax
number using up to 128 digits.
You must include every digit in
the number. SUB Code
Registering a SUB Code allows
you to use Confidential Trans-
mission to send messages to the
other fax machines which sup-
port a similar function called
“SUB Code”. See “SUB Code”,
Facsimile Reference .
 SEP Code
Registering a SEP Code allows
you to use Polling Reception to
receive faxes from the other fax
machines which support Poll-
ing Reception. See “SEP Code”,
Facsimile Reference .
Line
If the optional extra G3 interface
unit is installed, you can select
the line type per destination.
Fax header
You can select to print a fax
header on fax messages the oth-
er party receives. The default is
“1st Name”. See Facsimile Refer-
ence .
 Label insertion
Use label insertion to print in-
formation such as the destina-
tion name on the sheet printed
out at the destination. Data is
printed as follows:
 Destination Name: The desti-
nation name specified in [Fax
Destination] is printed with
To before it at the top of the
sheet.
 Standard Message: A regis-
tered two-line sentence is
printed under Destination
Name.
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5
Limitation
❒To use this function, set La-
bel Insertion to [On] when
programming fax destina-
tions and also select [Pro-
grammed Name] when sending
fax documents.
Note
❒Fax header and label inser-
tion are also printed when
sending by e-mail using the
fax function.
❒You can program a standard
message other than those
registered in the machine.
See “Programming, Chang-
ing, and Deleting Standard
Messages”, Facsimile Refer-
ence .
 International TX mode
When setting the International
TX mode to [On], the machine
transmits more carefully by
lowering transmission speed.
However, communication
times increase.
❖IP-Fax Destination
You can program the following
items in an IP-Fax Destination:
Note
❒This setting only works if the IP
fax function has been selected.
IP-Fax
Register the IP-Fax destination.
You can register the name using
up to 128 characters. You must
make this setting when using
IP-Fax.SUB Code
Registering a SUB Code allows
you to use Confidential Trans-
mission to send messages to the
other fax machines which sup-
port a similar function called
“SUB Code”. See “SUB Code”,
Facsimile Reference .
 SEP Code
Registering a SEP Code allows
you to use Polling Reception to
receive faxes from the other fax
machines which support Poll-
ing Reception. See “SEP Code”,
Facsimile Reference .
 Select Protocol
Select the protocol for the IP-
Fax transmission.
Registering a Fax Destination
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
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							Fax Destination
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5
ESelect the name whose fax desti-
nation you want to register.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.
FPress [Fax Dest.].
GEnter the fax number using the
number keys, and then press [OK]
under Facsimile No..
To select the line
APress [Select Line].
BSelect the line, and then press
[OK].
To program the SUB Code
APress [Adv. Features], and then
select [SUB Code].
BPress [Change] under TX SUB
Code.CEnter a SUB Code using the
number keys, and then press
[OK].
DTo enter a password, press
[Change] under Password
(SID).
EEnter a password using the
number keys, and then press
[OK].
FPress [OK].
To program the SEP Code
APress [Adv. Features], and then
select [SEP Code].
BPress [Change] under RX SEP
Code.
CEnter a SEP Code using the
number keys, and then press
[OK].
DTo enter a password, press
[Change] under Password
(PWD).
EEnter a password using the
number keys, and then press
[OK].
FPress [OK].
To set the International TX Mode
APress [Change] under Interna-
tional TX Mode.
BSelect [Off] or [On], and then
press [OK].
To select the fax header
Note
❒You can register the fax header
in Program Fax Information in
the system settings for Facsimi-
le Features. See “Program-
ming”, Facsimile Reference .
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APress [Change] under Fax Header.
BSelect [1st Name] or [2nd Name],
and then press [OK].
To set label insertion
When Label Insertion is set to ON,
the receivers name and standard
messages are printed on the fax
message when it is received at the
other end.
APress [Change] under Label In-
sertion.
BSelect [On].
CPress [Change] under Line 2.
DSelect a standard message to
print on the second line. To
stamp a customized message,
press [Custom Message].
E
Enter a message, and then press
[OK].
Reference
p.149 “Entering Text”
FPress [OK].
GPress [Change] under Line 3.
HSelect a standard message, and
then press [OK].
IPress [OK].
HPress [OK].
Note
❒When a group is registered, you
can also add this fax destination
to the group. See p.102 “Regis-
tering Names to a Group”.
IPress [Exit].
JPress the {User Tools/Counter} key.
Changing a Registered Fax 
Destination
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose fax desti-
nation you want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press  , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To change the name, key dis-
play and title, see p.73 “Chang-
ing a Registered Name”.
FPress [Fax Dest.].
GChange the settings.
To change the fax number
APress [Change] under Facsimile
No..
BEnter the new fax number us-
ing the number keys, and then
press [OK].
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							Fax Destination
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To change the line
APress [Select Line].
BSelect the line.
CPress [OK].
To change the SUB Code
APress [Adv. Features].
BPress [SUB Code].
CPress [Change] under TX SUB
Code.
DEnter the new SUB Code, and
then press [OK].
ETo change the password, press
[Change] under Password
(SID).
FEnter the new password, and
then press [OK].
GPress [OK].
To change the SEP Code
APress [Adv. Features].
BPress [SEP Code].
CPress [Change] under RX SEP
Code.
DEnter the new SEP Code, and
then press [OK].
ETo change the password, press
[Change] under Password
(PWD).
FEnter the new password, and
then press [OK].
GPress [OK].
To change the fax header
APress [Change] under Fax Head-
er.
BSelect the new fax header, and
then press [OK].
To change the label insertion
APress [Change] under Label In-
sertion.
BPress [Change] under Line 2.
CSelect the new standard mes-
sage or press [Custom Message]
to enter the new message.
DPress [OK].
EPress [Change] under Line 3.
FSelect the new standard mes-
sage, and then press [OK].
GPress [OK].
HPress [OK].
Note
❒To change the name, key dis-
play and title, see p.73 “Chang-
ing a Registered Name”.
IPress [Exit].
JPress the {User Tools/Counter} key.
Deleting a Registered Fax 
Destination
Note
❒If you delete a destination that is a
specified delivery destination,
messages to its registered Personal
Box, for example, cannot be deliv-
ered. Be sure to check the settings
in the fax function before deleting
any destinations.
❒To delete a name entirely, see p.73
“Deleting a Registered Name”.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose fax desti-
nation you want to delete.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
FPress [Fax Dest.].
GPress [Change] under Facsimile
No..
HPress [Delete All], and then press
[OK].
IPress [OK].
JPress [Exit].
KPress the {User Tools/Counter} key.
Registering an IP-Fax 
Destination
Reference
For details about sending an IP-
Fax, see Facsimile Reference .
APress the {User Tools / Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose IP-Fax
destination you want to register.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.
FPress [Fax Dest.]
GPress [IP-Fax].
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							Fax Destination
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HPress [Change].
I Enther the IP-Fax destination and
then press [OK].
To program the SUB Code
APress [Adv. Features], and then
select [SUB Code].
BPress [Change] under TX SUB
Code.
CEnter a SUB Code using the
number keys, and then press
[OK].
DTo enter a password, press
[Change] under Password
(SID).
EEnter a password using the
number keys, and then press
[OK].
FPress [OK].
To program the SEP Code
APress [Adv. Features], and then
select [SEP Code].
BPress [Change] under RX SEP
Code.
CEnter a SEP Code using the
number keys, and then press
[OK].
DTo enter a password, press
[Change] under Password
(PWD).
EEnter a password using the
number keys, and then press
[OK].
FPress [OK].
To select the protocol
ASelect [H.323] or [SIP].
JPress [OK].
Changing a Registered IP-Fax 
Destination
APress the {User Tools / Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose IP-Fax
destination you want to change.
Press the name key, or enter the
registered number using the
number keys
Note
❒If you press  , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒To change the name, key dis-
play and title, see p.73 “Chang-
ing a Registered Name”.
FPress [Fax Dest.].
GPress [IP-Fax].
HChange the settings.
To change the IP-Fax Destination
APress [Change] under IP-Fax
Destination.
BEnter the new destination us-
ing the number keys, and then
press [OK].
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To change the SUB Code
APress [Adv. Features].
BPress [SUB Code].
CPress [Change] under TX SUB
Code.
DEnter the new SUB Code, and
then press [OK].
ETo change the password, press
[Change] under Password
(SID).
FEnter the new password, and
then press [OK].
GPress [OK].
To change the SEP Code
APress [Adv. Features].
BPress [SEP Code].
CPress [Change] under RX SEP
Code.
DEnter the new SEP Code, and
then press [OK].
ETo change the password, press
[Change] under Password
(PWD).
FEnter the new password, and
then press [OK].
GPress [OK].
To change the protocol
ASelect [H.323] or [SIP].
IPress [OK].
Deleting a Registered IP-Fax 
Destination
Note
❒If you delete a destination that is a
specified delivery destination,
messages to its registered Personal
Box, for example, cannot be deliv-
ered. Be sure to check the settings
in the fax function before deleting
any destinations.
❒To delete a name entirely, see p.73
“Deleting a Registered Name”.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose IP-fax des-
tination you want to delete. Press
the name key, or enter the regis-
tered number using the number
keys.
Note
❒If you press  , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
FPress [Fax Dest.].
GPress [IP-Fax].
HPress [Change] under Facsimile
No..
IPress [Delete All], and then press
[OK].
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							Fax Destination
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JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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5E-mail Destination
Register e-mail destinations so you
do not need to enter an e-mail address
every time, and can send scan files
from scanner or fax function by e-
mail.
 It is easy to select the e-mail desti-
nation if you register “Name” and
“Key Display” as the e-mail desti-
nation.
 You can register e-mail destina-
tions as a group.
 You can use the e-mail address as
the senders address when sending
scan files in scanner mode. If you
want to do this, set a protection
code on the sender address to pre-
vent unauthorized access. See
p.107 “Registering a Protection
Code”.
Note
❒You can select an e-mail address
from an LDAP server, and then
register it in the Address Book.
“Sending Scan File by E-mail”,
Scanner Reference.
❒You can set the machine to send a
Transmission Result Report by e-
mail whenever a transmission is
sent. See Facsimile Reference .
Registering an E-mail 
Destination
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose e-mail ad-
dress you want to register.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.
FPress [E-mail].
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