Ricoh Aficio 3025 User Manual

							Guide to Components
19
1
External Options
1.500-sheet finisher
Sorts, stacks and staples copies.
Note
❒You cannot install two finishers si-
multaneously.
2.Bridge unit
Relays copies to the finisher.
3.Exposure glass cover
Lower this cover over originals.
4.ADF
Load a stack of originals. They will feed
in automatically.
5.Internal tray 2 (1 bin tray)
If you select this as the output tray, copies
are delivered face down.
6.1000-sheet finisher
Sorts, stacks and staples copies.*1: Finisher upper tray*2: Finisher shift tray
Note
❒You cannot install two finishers si-
multaneously.
7.Shift sort tray
Sorts and stacks copies.
8.Paper tray unit
Consists of two paper trays.
9.Large Capacity Tray (LCT)
Holds up to 2000 sheets of paper.
10.Bypass tray
Use when copying onto OHP transparen-
cies, label paper (adhesive labels), trans-
lucent paper, postcards, envelopes and
custom size paper. See “Copying from
the Bypass tray”, Copy Reference.
11.Duplex unit
Use to make two-sided copies.
12.Inter change unit
Required when installing the internal
tray 2 (1 bin tray) and duplex unit.
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							Getting Started
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Internal Options
AHDD
Allows you to use the Document Server function.
BFax unit
Allows you to use the facsimile function.
CPrinter/Scanner unit *1 
Allows you to use the printer and scanner functions.
DIEEE 1394 interface board *2 
Connects to an IEEE 1394 cable.
EBluetooth *2 
Allows you to expand the interface.
FFile Format Converter *2 
Allows you to download documents from the Document Server stored by
copier and printer functions. See p.46 “Downloading Stored Documents”.
GIEEE 802.11b Wireless LAN Board *2 
You can install a wireless LAN interface.
H IEEE 1284 Interface Board *2 
Connects to an IEEE 1284 cable.
IUser account enhance unit
Allows you to increase the number of user codes.
JCopy Data Security Unit
If a document containing embedded text for unauthorized copy guard is cop-
ied, protected pages are grayed out in the copy.
KDataOverWriteSecurity Unit
Allows you to erase data on the hard disk.
*1The HDD is included.*2You cannot install two or more of the options below:
IEEE 1394 interface board, IEEE 802.11b wireless LAN board, IEEE 1284 Interface
Board, Bluetooth, file format converter.
*3If the Copy Data Security Unit is installed in the machine ,you can not use the scanner
and fax functions.
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							Control Panel
21
1 Control Panel
This illustration shows the control panel of a machine that has all options fully
installed.
1.Screen contrast knob
Adjusts display panel brightness.
2.Indicators
Show errors and machine status.
d: Add Staple indicator. See p.135
“d Adding Staples”.
D: Add Toner indicator. See p.124
“D Adding Toner”.
B: Load Paper indicator. See p.121
“B Loading Paper”.
L: Service Call indicator
M: Open Cover indicator
x: Misfeed indicator. See p.127 “x
Clearing Misfeeds”.
m: Data In indicator. See “Control
Panel”, Printer Reference.
 Communicating: Communicating in-
dicator. See “Control Panel”, Facsimile
Reference .
i: Confidential File indicator. See
“Control Panel”, Facsimile Reference
.
 Receiving File: Receiving File indica-
tor. See “Control Panel”, Facsimile Ref-
erence .
3.{User Tools/Counter} key
User Tools
Press to change defaults and condi-
tions to meet your requirements. See
p.52 “Accessing User Tools (System
Settings)”.
Counter
Press to check or print the counter val-
ue. See p.147 “Counter”.
Inquiry
Press to check where to contact for
machine repairs and ordering toner.
See p.146 “Inquiry”
4.Display panel
Displays operation status, error messag-
es, and function menus.
5.{Check Modes} key
Press to check settings.
6.{Program} key (copier/facsimi-
le/scanner mode)
Press to register frequently used settings,
or recall registered settings.
7.{Clear Modes} key
Press to clear previous copy job settings.
8.{Energy Saver} key
Press to switch to and from Energy Saver
mode. See p.27 “Energy Saver Mode”.
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							Getting Started
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1
9.{Interrupt } key (copier/scanner
mode)
Press to make interrupt copies during
copying or scanning. See “Interrupt
Copy”,  Copy Reference .
10.Main power indicator and On
indicator
The main power indicator goes on when
you turn on the main power switch.
The On indicator lights when the power
is on.
Important
❒ Do not turn off the main power
switch while the power indicator is
lit or blinking. Doing so may dam-
age the hard disk.
11.Operation switch
Press to turn the power on (the  On indi-
cator goes on). To turn the power off,
press again (the  On indicator goes off).
12.{Sample Copy } key
Press to make a single set of copies or
prints to check print quality before mak-
ing multiple sets.
13.{Start } key
Press to start copying. Start scanning or
printing documents stored using the
Document Server function.
14.{Clear/Stop } key
Clear
Press to delete a number entered.
Stop Press to stop a job in progress, such as
scanning, faxing, or printing.
15.{#}  key
Press to enter after a numerical value.
16.Number keys
Use to enter the numbers for copies, fax
numbers and data for the selected func-
tion.
17.{ Start Manual RX } key,  {On Hook Di-
al } key,  {Pause/Redial } key, and
{ Tone } key
Reference
Facsimile Reference 
and  Facsimile Reference  
18.Function keys
Press to select one of the following func-
tions:
Copy: 
 Document Server: 
 Facsimile: 
Printer: 
 Scanner: 
19.Function status indicators.
These show the status of the above func-
tions:
 Yellow: selected.
 Green: active.
 Red: interrupted.
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							Control Panel
23
1
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted thus
. Keys appearing as   cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
The copying screen is displayed as default after power on.
The following display shows a machine with options fully installed.
Common key operations
The following keys are common to all screens:
❖Key list
[OK]Acknowledges a selected function or entered values, and then returns 
to the previous display.
[Cancel]Deletes a selected function or entered values, and then returns to the 
previous display.
[UPrev.] [TNext]Moves to the previous or next display when all items cannot be shown 
on the same display.
[OK] [Yes]Closes displayed messages.
[Clear]Cancels entered values but does not change the settings.
[Exit]Returns to the previous display.
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							Getting Started
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1
When the Authentication 
Screen is displayed
When Basic Authentication, Win-
dows Authentication, LDAP Authen-
tication, or Integration Server
Authentication is set, the authentica-
tion screen is displayed. Unless a val-
id user name and password are
entered, operations are not possible
with the machine.
Note
❒Consult the User Administrator
about your login user name and
login password. For details of the
various types of user authentica-
tion, consult the respective admin-
istrators.
❒When User Code Authentication is
set, the screen for entering a user
code is displayed instead. For de-
tails, see .p.74 “Authentication In-
formation”
APress [Enter] for Login User Name.
BEnter a login user name, and then
press [OK].
CPress [Enter] for Login Password.
DEnter a login password, and then
press [OK].
EPress [Login].
When the user is authenticated, the
screen for the function you are us-
ing appears.
Note
❒When the entered login user
name or login password is not
correct, Authentication has
failed. appears. Check the login
user name and password.
Log Off
Important
❒To prevent unauthorized users from
using the machine, always log off
when you have finished using the
machine.
APress {User Tools / Counter}.
BPress [Logout].
CPress [Yes].
DPress {User Tools / Counter}.
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							Turning On the Power
25
1 Turning On the Power
This machine has two power switches.
❖Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can make copies.
❖Main power switch (left side of the ma-
chine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off. 
When the fax unit (optional) is in-
stalled, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary. 
Note
❒This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See p.59 “Auto Off Timer”.
Turning On the Main Power
AMake sure that the power cord is
firmly plugged into the wall outlet.
BOpen the switch cover, and then
turn on the main power switch.
The main power indicator goes on.
Important
❒Do not turn off the main power
switch immediately after turn-
ing it on. Doing so may result in
damage to the hard disk or
memory, leading to malfunc-
tions.
Turning On the Power
APress the operation switch. 
The On indicator goes on.
Note
❒If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
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							Getting Started
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1
Turning Off the Power
AMake sure the exposure glass cov-
er or the ADF is in the right posi-
tion.
BPress the operation switch.
The On indicator goes out.
Note
❒Even if you press the operation
switch, the indicator does not
go out, the blinks in the follow-
ing cases:

When the exposure glass cov-
er
 or ADF is open.
 During communication with
external equipment.
 When the hard disk is active.
 If a file is waiting to be trans-
mitted within the next
minute using the “Send Lat-
er” facsimile function.
Turning Off the Main Power
Important
❒Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the hard disk or memo-
ry.❒Be sure to turn off the main power
switch before pulling out the pow-
er plug. Not doing this may result
in damage to the hard disk or
memory.
AMake sure the On indicator is not
lit.
BOpen the switch cover, and then
turn off the main power switch.
The main power indicator goes
out.
-When the fax unit (optional) is 
installed
When the main power switch is
turned off while using the facsimile
function, waiting fax and print jobs
may be canceled, and incoming fax
documents not received. If you have
to turn off this switch for some rea-
son, follow the procedure below.
Important
❒Make sure 100% is shown as avail-
able memory on the display before
turning off the main power switch
or unplugging the power cord. Fax
files in memory are deleted an
hour after you turn off the main
power switch or unplug the power
cord. See Turning Off the Main
Power/In the Event of Power Fail-
ure, Facsimile Reference .
❒The On indicator does not go out,
but blinks in dial-in mode even if
you press the operation switch.
When this happens, check the ex-
planations below, and turn off the
main power switch.
 The computer is not controlling
the machine.
 The machine is not receiving a
fax.
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							Turning On the Power
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1
Saving Energy
-Energy Saver Mode
If you do not use the machine for a
certain period after an operation, or
when you press the {Energy Saver}
key, the display disappears and the
machine goes into Energy Saver
mode. When you press the {Energy
Saver} key again, the machine returns
to the ready condition. The machine
uses less electricity in Energy Saver
mode.
Note
❒You can change the amount of time
the machine waits before switch-
ing to Energy Saver mode after
copying has finished or the last op-
eration is performed. See p.60
“Panel Off Timer”.
-Auto Off
The machine automatically turns it-
self off when the job is finished, after
a certain period of time has elapsed.
This function is called Auto Off.
Note
❒You can change the Auto Off time.
See p.59 “Auto Off Timer”.
❒The Auto Off Timer function will
not operate in the following cases:
 When a warning message ap-
pears
 When the service call message
appears
 When paper is jammed
 When the cover is open
 When the 
Add Toner message
appears

When toner is being replenished
 When the User Tools/Counter
screen is displayed

When fixed warm-up is in progress
 When the facsimile, printer, or
other functions are active
 When operations were sus-
pended during printing
 When the handset is in use
 When the On-hook dialing
function is in use
 When a recipient is being regis-
tered in the address list or
group dial list
 When the Data In indicator is on
or blinking
 When the screen of stored docu-
ment under the printer function
is displayed
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							Getting Started
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1
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