Ricoh Aficio 3025 User Manual

							Registering the Transfer Request
109
5 Registering the Transfer Request
This section describes how to register
the Transfer Station and Receiving
Station used in the fax functions
Transfer Request.
Note
❒Before you can use Transfer Re-
quest, you must program the Poll-
ing ID and set the Transfer Report.
See “Programming a Polling
ID”and “Transfer Report”, Facsim-
ile Reference .
❖Transfer Station
Refers to the machine that receives
the Transfer Request to forward in-
coming messages to another desti-
nation.
❖Receiving Station
Refers to the facsimile or computer
that receives messages from the
Transfer Station.
Limitation
❒When messages are transferred by
fax, Transfer Stations must be ma-
chines of the same manufacturer as
this one, and have the Transfer Sta-
tion function.
❒When messages are transferred by
e-mail, Transfer Stations must be
machines of the same manufactur-
er as this one, and have both the
Transfer Station and Internet Fax
functions.
❒You cannot use Transfer Request
without programming the fax
number or e-mail address of the
Requesting Party in the Address
Book of the Transfer Stations.
Note
❒Polling IDs of the Requesting Party
(this machine) and Transfer Sta-
tions must be identical.
❒You can have up to 30 Receiving
Stations per Transfer Station. If
you specify a Transfer Station
Group, the group counts as a sin-
gle receiver. 
Registering a Transfer 
Station/Receiving Station
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Transfer Request
].
EPress [New Program].
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5
FSet the Transfer Requests infor-
mation.
To register the Transfer Request 
name and key display
APress [Change] under Transfer
Request Name or Key Display.
The name entry display ap-
pears.
B
Enter the Transfer Request name
or key display, and then press
[OK].
Reference
p.149 “Entering Text”
To select the title
ATo associate a Transfer Re-
quest name with a title, press
the title key under Select Title.
Note
❒The keys you can select are as
follows:
[Freq.]… Added to the
page that is displayed
first.
[AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added
to the list of items in the
selected title.
❒You can select [Freq.] and one
more page for each title.
GPress [Fax Dest.].
HEnter the items. See step G on p.80
“Registering a Fax Destination”.
IPress [E-mail].
JEnter the items. See p.88 “Regis-
tering an E-mail Destination”.
KPress [IP-Fax].
LEnter the items. See steps I - J on
p.84 “Registering an IP-Fax Desti-
nation”.
MPress [Receiving Statn.].
NSpecify the Receiving Stations.
Note
❒When specifying the Receiving
Stations, use the numbers
stored in Quick Dial keys, or
Groups in the Transfer Station.
Quick Dial
APress [qQuick Dial].
BEnter the number stored in the
Quick Dial of the Transfer Sta-
tion using the number keys
For example, to select the desti-
nation stored in Quick Dial 01 of
the Transfer Station, enter
{0}{1}.
CTo specify an additional Re-
ceiving Station, press [Add].
Speed Dial
APress [qpSpeed Dial].
BEnter the Speed Dial number
using the number keys.
For example, to select the desti-
nation stored in Speed Dial 12 of
the Transfer Station, enter
{1}{2}.
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							Registering the Transfer Request
111
5
Group Dial
APress [qppGroup Dial].
BEnter the Group number using
the number keys.
For example, to select the desti-
nations stored in Group 04 of
the Transfer Station, enter
{0}{4}.
CTo specify an additional Re-
ceiving Station, press [Add].
OWhen you have specified all the
Receiving Stations, press [OK].
PPress [Exit].
QPress the {User Tools/Counter} key.
Changing a Registered 
Transfer Station/Receiving 
Station
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Transfer Request
].
ESelect the name whose Transfer
Station/Receiving Station you
want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the group name, fax number,
mail address, or IP-Fax destina-
tion.❒To change the name, key dis-
play, and title, see p.73 “Chang-
ing a Registered Name”.
Note
❒If you press  , you can search
for a user by Transfer Request
name, fax number, or e-mail ad-
dress.
FEnter the items.
To change the Transfer Request 
name and key display
APress [Change] under Transfer
Request Name or Key Display.
BEnter the new Transfer Re-
quest Name or key display,
and then press [OK].
To change the title
APress the title key under Select
Title.
To change the Fax Station
APress [Fax Dest.].
Proceed to step A of To change
the E-mail Transfer Station
when messages are transferred
by e-mail.
BChange the Transfer Stations
information. See p.82 “Chang-
ing a Registered Fax Destina-
tion”.
To change the IP-Fax Station
APress [IP-Fax].
BChange the Transfer Stations
information. See step 
H on p.85
“Changing a Registered IP-Fax
Destination”.
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5
To change the E-mail Transfer 
Station
APress [E-mail].
BChange the Transfer Stations
information. See steps 
G and H
on p.89 “Changing a Regis-
tered E-mail Destination”.
To change the Receiving Station
APress [Receiving Statn.].
BSelect the Receiving Station
you want to change.
C
Press [Clear] to clear the number,
and then enter the new number
using the number keys.
GPress [OK].
HPress [Exit].
IPress the {User Tools/Counter} key.
Deleting a Registered Transfer 
Station/Receiving Station
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Transfer Request
].
EPress [Delete].
FSelect the name whose Transfer
Station/Receiving Station you
want to delete.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the group name, fax number,
e-mail address, or IP-Fax desti-
nation.
❒To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.
GPress [Yes].
HPress [Exit].
IPress the {User Tools/Counter} key.
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							Registering Authentication
113
5 Registering Authentication
SMTP Authentication
For each user registered in the Ad-
dress Book, you can register a login
user name and login password to be
used when accessing an SMTP server.
Reference
To use an SMTP server, you need
to program it beforehand. For de-
tails, see “SMTP Server Settings”,
Network Guide.
Note
❒When [Do not Specify] is selected for
SMTP Authentication, the User
Name and Password that you have
specified in SMTP Authentication
of File Transfer settings applies.
For details, see “User Tools Menu
(System Settings), Network Guide.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
EPress the name you want to regis-
ter or enter the registered number
using the number keys
Note
❒To register a name in the Ad-
dress Book, see p.72 “Register-
ing Names”.
FPress [Auth. Info].
GPress [Specify Other Auth. Info] Info
on the right side of SMTP Au-
thentication.
HPress [Change] under Login User
Name.
IEnter the login user name, and
then press [OK].
Note
❒You can enter up to 64 charac-
ters for the user name.
❒When using POP before SMTP
Authentication, you can enter
up to 63 alphanumeric charac-
ters.
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
KEnter the password, and then press
[OK].
Note
❒You can enter up to 64 charac-
ters for the password.
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5
LEnter the password again to con-
firm, and then press [OK].
MPress [OK].
Note
❒To change the SMTP Authenti-
cation settings, repeat steps 
H to
M.
LDAP Authentication
For each user registered in the Ad-
dress Book, you can register a login
user name and login password to be
used when accessing an LDAP server.
Reference
To use an LDAP server, you need
to program it beforehand. For de-
tails, see “LDAP Server Settings”,
Network Guide.
Note
❒When [Do not Specify] is selected for
LDAP Authentication, the User
Name and Password that you have
specified in Program/Change
LDAP Server of Administrator
Tools settings applies. For details,
see “Program / Change / Delete
LDAP Server”, Network Guide.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
EPress the name you want to regis-
ter or enter the registered number
using the number keys
Note
❒To register a name in the Ad-
dress Book, see p.72 “Register-
ing Names”.
FPress [Auth. Info], and then press
[TNext].
GPress [Specify Other Auth. Info] on
the right side of LDAP Authenti-
cation.
HPress [Change] under Login User
Name.
IEnter the login user name, and
then press [OK].
Note
❒You can enter up to 64 charac-
ters for the user name.
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
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							Registering Authentication
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5
KEnter the password, and then
press [OK].
Note
❒You can enter up to 64 charac-
ters for the password.
LEnter the password again to con-
firm, and then press [OK].
MPress [OK].
Note
❒To change the LDAP Authenti-
cation settings, repeat steps 
H to
M.
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5
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							117
6. Troubleshooting
If Your Machine Does Not Operate As You 
Want
The following chart gives explanations of common problems and messages. If
other messages appear, follow the instructions displayed.
Note
❒If you cannot make copies as you want because of the paper type, paper size
or paper capacity problems, use recommended paper. See p.162 “Copy Pa-
per”.
General
Problem Causes Solutions
“
Please wait.” ap-
pearsThis message appears 
when you turn on the oper-
ation switch or change the 
toner bottle.Wait for the machine to get ready.
Although the copier screen 
appears when the machine 
is turned on using the main 
power switch, it cannot be 
switched to another screen 
by pressing the {Facsimile} 
or {Scanner} key.Functions other than the 
copier function are not yet 
ready.Wait a little longer.
The machine has just been 
turned on and the User 
Tools screen is displayed, 
but the User Tools menu 
has items missing.Functions other than the 
copier function are not yet 
ready. Time required var-
ies by function. Functions 
appear in the User Tools 
menu when they become 
ready for use.Wait a little longer.
The display is off. The screen contrast knob is 
turned to the dark position.Set the screen contrast knob to the 
light position to see the display pan-
el properly.
The machine is in Energy 
Saver mode.Press the {Energy Saver} key to can-
cel Energy Saver mode.
The operation switch is 
turned off.Turn on the operation switch.
Nothing happens when the 
operation switch is turned 
on.The main power switch is 
turned off.Turn on the main power switch.
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							Troubleshooting
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6
Memory is full. There are too many 
scanned pages or stored 
files: hard disk capacity is 
exceeded.Press [Delete File] to delete unneces-
sary documents.
The function status indica-
tor is red.The function associated 
with the red indicator was 
interrupted.Press the function key correspond-
ing to the indicator. Follow the in-
structions that appear on the control 
panel.
You forgot your user code. — Contact your service representative.
The user code entry dis-
play appears.Users are restricted by user 
management.Enter the user code (up to 8 digits), 
and then press [#].
The Authentication screen 
appears.Basic Authentication, Win-
dows Authentication, 
LDAP Authentication, or 
Integration Server Authen-
tication is set.Enter your login user name and user 
password. See p.24 “When the Au-
thentication Screen is displayed”.
“
You do not have 
the privileges to 
use this func-
tion.
” is displayed.The use of the function is 
restricted to authenticated 
users only.Contact the administrator.
“
You do not have 
the privileges to 
use this func-
tion.
” continues to be 
displayed even though you 
have entered a valid user 
code.This user code is not al-
lowed to use the function 
selected.Press the {Energy Saver} key. Check 
the display goes off, and then press 
the {Energy Saver} key again. The 
user code entry display returns.
When printing under the copier or 
printer function, press {Energy Sav-
er} only after printing has finished.
Authentication has failed. The entered login user 
name or login password is 
not correct.Inquire the user administrator for 
the correct login user name and 
login password.
The machine cannot per-
form authentication.Contact the administrator.
The selected 
file(s) which you 
do not have access 
privileges to 
could not be de-
leted.You have tried to delete 
files without the authority 
to do so.Files can be deleted by the person 
who created the file. To delete a file 
which you are not authorized to de-
lete, contact the person who created 
the file. Problem Causes Solutions
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