Panasonic Uf 7200 Operating Instructions Manual

							81
What Internet Fax Can Do
Internet Fax/
Email Features
For convenience, your machine has a LDAP client feature to enable the search for recipients email 
addresses from the LDAP Server, which assists the entering of long email addresses.
The Lightweight Directory Access Prot ocol (LDAP) is a protocol for accessing online directory services. A 
LDAP client connects to a LDAP Server and asks a  question. The server responds with an answer.
Your machine indicates the search result from the LDAP Server on the LCD display. This enables you to 
easily choose the recipients you wish to send to and saves your time from entering long and intricate email 
addresses.
Lightweight Directory Access Protocol (LDAP) 
						

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Tips for Using Internet Fax
Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP).
The differences between the Internet Fax and the standard G3 fax communication using the Public 
Switched Telephone Networ k (PSTN) are as follows.
„ Differences Between the Internet Fax and Fax Stations on the Telephone Line
Fax stations which use telephone lines to send  faxes incur charges from telephone companies.
Internet Fax, on the other hand, breaks down image data into packets, and transmits them from a LAN to 
the Internet or  the Intranet without using a telephone line,  thus the telephone bills on long-distance calls can 
be saved.
„ When Email Transmission Fails
• Your machine does not directly connect to the final dest ination, but rather connects to a mail server via the 
LAN. Therefore, if a document cannot be correctly  transmitted due to an error, the error mail may be 
returned from the mail server to your machine.
• Error mail may take a long time to return (20 to 30 minutes normally) depending on the location of the  remote stations, the degree of line congestion on the Internet, or the network configuration and so on.
• Depending on the mail server, it is  possible that erroneous mail is not returned at all. Therefore, when 
transmitting important or time-sensitive documents,  it is recommended that you follow up with a telephone 
call to confirm reception.
• Documents may not be transmitted to a remote station correctly if the remote station’s mailer does not  support MIME. Error mail may be returned depending on the type of the remote mail server.
• Documents consisting of multiple pages or la rge amounts of image data may not be transmitted.
• If Fax Parameter No .172 (DIRECT IFAX XMT) has been set to 2:Valid, documents are directly 
transmitted to Email Addresses pre-programmed in the Address Book.
• This machine supports the Message Delivery Notice (M DN) feature. Program this feature when you want 
to make sure whether the Email you sent has reached  the receiving station successfully. For more details, 
refer to Message Delivery No tice (MDN). (See page 79)
„ Telephone Calls Cannot be Made via the LAN
• Your machine can only make a telephone call using a regular telephone line (if an external telephone is  connected to your machine).
• Fax communication cannot be performed using Voice Over IP network communication.
„ Dual Port Communication
Your machine has Dual Port Capab ility allowing simultaneous G3 fax co mmunication over a telephone line 
(PSTN) and LAN Communication.
„ Transmission Resolution
In view of PC transmission, the standard setting of  the Fax Parameter No.2 (RESOLUTION (HOME) ) is set 
to 1:Standard. If required, this setting can be changed to 2:Fine. (See page 153)
„ Receive Internet Email Messages
• Your machine can receive text Email from a PC, and pr int ANSI characters. It will print an   symbol if an 
unrecognized character is received.
• Fonts and character sizes in received Email are fixed and cannot be changed.
• Text Email will be printe d at about 72 lines per page. It is reco mmended that you use A4 / Letter size 
recording paper. 
						

							83
Tips for Using Internet Fax
Internet Fax/
Email Features
• Documents cannot be transmitted  correctly if the destination mail server does not support MIME. 
Erroneous mail may not be returned depending on the mail server.
„ Sending a Document to a PC via the LAN
When transmitting a document to an Email Address, the following instructions are sent as text message in 
addition to the TIFF-F image file.
Image data in the TIFF-F format has been attached to the Email. You can download the TIFF-F Image 
Viewer from the following URL:
http://panasonic.net
• If the document(s) are sent in the PDF format, the following message is shown instead. “Image data in PDF format has been attached to this Email.”
„ Relay Transmission
To prevent unauthorized stations from getting access  to your relay station for Internet Relay Transmission, 
you must set up your network secu rity. Enter the relay station name, which is concealed from the final 
destination, and a manager’s Email Address for notification of all Intern et Relay Transmission. 
						

							84
Preparing to Use Inter net Fax
To use the Internet Fax feature, your machine needs to be set up properly on your network. Please contact 
your network administrator for actual network setup.
Copy the Important Information form at the end of th e Operating Instructions (For Basic Operations), and 
ask your network administrator to complete the information on the form.
The following Network Parameters need to be programmed on your machine by referring to Setting the 
Internet Parameters (See page 134), and Important Information received from your network administrator.
„ Network Parameters
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of  the Default Gateway
•Host Name
• TCP/IP Address of the DNS Server (if not available)
• Email Address of your machine
• Name or IP Address of the Default SMTP Mail Server
• SMTP Authentication Name (when the authentic ation with the SMTP server is required)
• SMTP Authentication Password (when the authent ication with the SMTP server is required)
To program the items above, refer to Setting the Internet Parameters. (See page 134)
• By default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP  server name.
• The format of the Email Address can be the same as  your regular Email Address. If your Email Address is 
[email protected], your machine’s Email Address can be [email protected].
„ Sending Email (Your machine Other Internet Fax Machine or PC)
Program Network Parameters
Internet Fax POP Server
LAN Internet Fax
SMTP Server
PC
or
SMTP
POP3 
						

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Internet Fax/
Email Features
Continued on the next page...
Sending Documents
123456
Manual Email Addressing
1 Set document(s) face up.
2
3
  
4
Press   or  , then press  .
Internet Fax: select 1:TIFF.
PC : select 1:TIFF or 2:PDF .
5
Press   or  , then press  .
Ex:  
6
When   (Custom) is selected,  enter the File Name using the 
QWERTY Keyboard (up to 40 characters), then press  . 
7
To change the Manual mode, press  .
8
Enter the Email Address, then press  .
•Entering Full Email Address
Use the QWERTY Keyboard (up to 60 characters).
Ex: [email protected]
• Using Default Domain
Enter the first part of Email Address using the QWERTY Keyboard 
(up to 60 characters). 
Ex:abc (i.e. will add @panasonic.com to the Email 
Address)
The machine will complete the Email Address with the Default 
Domain preprogrammed in the Internet Parameters. (See page 134) 
FUNCTION       (1-9)
ENTER NO. OR   
FILE TYPE=PDF
1:TIFF 2:PDF
FILE NAME=IMAGE
1:IMAGE 2:CUSTOM
SCAN FILE NAME
E
NTER NAME
ENTER STATION(S)
THEN PRESS START 00%
ENTER EMAIL ADDRESS
[email protected]
  1 STN(S) ARE SET
ADD MORE OR START
  1 STN(S) ARE SET
ADD MORE OR START 
						

							
86
Sending Documents
NOTE
1. To erase an incorrect character, press   then re-enter the correct character.
2. If your machine sounds an alarm (pi-pi-pi) when pressing the Keyboard Button or any Auto Dialer Entries that contain an 
Email Address, one or more of the required Six (6) Basic In ternet Parameters may have been omitted in the Internet Pa-
rameter(s). (See page 134)
3. The machine will accept a combination of Email Addresses and PSTN Dialing Numbers.
4. If the transmission cannot be completed for any reason, the  Email may return undelivered; otherwise no reply will be print-
ed.
5. For the machine to perform the Email Address completion , Fax Parameter No.160 (DEFAULT DOMAIN) must be set to 
2:Valid and the Default Domain must be preprogrammed in  the Internet Parameters No.28 (DEFAULT DOMAIN). (See 
page 136)
6. The Quick Memory Transmission feature is disabled if multiple stations are set.
• Using Selectable Domain
Enter the first part of the Em ail Address using the QWERTY 
Keyboard (up to 60 characters), then press   or   to select the 
desired Domain Name you to wish to enter.
Ex: abc@ (i.e. will add panasonic.com to the Email 
Address)
9
To send the same document(s) to multiple stations, repeat Steps 7 
and 8.
10
  1 STN(S) ARE SET
ADD MORE OR START 
						

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Sending Documents
Internet Fax/
Email Features
When sending documents via the LAN, the Directory Se arch Function allows you to enter a full Email 
Address by searching for the Station Name or Email Address entered in the Auto Dialer and the LDAP 
(Lightweight Directory Access Protocol) Server.
Auto Dialer Email Addressing
1 Set document(s) face up.
2
3
  
4
Press   or  , then press  .
Internet Fax: select 1:TIFF.
PC :select 1:TIFF or 2:PDF .
When   (Custom) is selected,  enter the File Name using the 
QWERTY Keyboard (up to 40 characters), then press  . 
5
Enter the station by any combination of the following methods:
• Quick Name Search Dia ling / Email Addressing
 (See page 15)
• One-Touch Dialing / Email Addressing (See page 16)
• ABBR. Dialing / Email Addr essing (See page 17)
• Directory Search Dialing / Ema il Addressing (See page 18)
Ex: P (PANA:Quick Name Email Addressing)
6
7
To send the same document(s) to multiple stations, repeat Steps 5 
and 6.
8 
FUNCTION       (1-9)
ENTER NO. OR   
FILE TYPE=PDF
1:TIFF 2:PDF
FILE NAME=IMAGE
1:IMAGE 2:CUSTOM
PANA
[email protected]
  1 STN(S) ARE SET
ADD MORE OR START 
						

							88
Sending Documents
Email Address
You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). If you would like to 
enter CC and / or BCC, change Fax Parameter No.168 (CC/BCC STATION) to 2:Valid. (See page 161)
Subject
Your machine will automatically add  the default Subject information that was entered during the User 
Parameter setup, in the Subject Line of all outgoing Emails.
If you would like the machine to prompt you for the Subject before each Email transmission, change the Fax 
Parameter No.159 (SUBJ. LINE ENTR Y) to 2:Valid. (See page 160)
To Enter CC Station / To Confirm the Destinations
Entering the Email Header
1 Set document(s) face up.
2
3
Enter the Email Address by any combination of the following 
methods:
• Manual Email Addressing (See page 85) Steps 7 and 8
• Auto Dialer Email Addressing (See page 87) Steps 5 and 6
Ex: P (PANA:Quick Name Search Dialing)
4
5
Repeat Steps 3 and 4. 
6
To add more Stations, repeat Steps 3 and 4. 
7
8
Enter the Subject using the QWERTY Keyboard (up to 40 
characters), then press  . 
ENTER EMAIL ADDRESS
PANA
[email protected]
ENTER CC STATION(S)
THEN PRESS START 00%
ENTER BCC STATION(S)
THEN PRESS START 00%
5 STN(S) ARE SET
ADD MORE OR START
ENTER SUBJECT OR
PRESS START TO SEND 
						

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Sending Documents
Internet Fax/
Email Features
Continued on the next page...
2-Sided documents can be sent in page orders
1
Duplex Sending
1 Set document(s) face up.
2
3
  
4
Press   or  , then press  .
Internet Fax: select 1:TIFF.
PC :select 1:TIFF or 2:PDF .
5
Press   or  , then press  .
Ex:  
6
When   (Custom) is selected,  enter the File Name using the 
QWERTY Keyboard (up to 40 characters), then press  . 
7
To select Duplex, press  .
                      
1/2 1
2
34
3/4
FUNCTION       (1-9)
ENTER NO. OR   
FILE TYPE=PDF
1:TIFF 2:PDF
FILE NAME=IMAGE
1:IMAGE 2:CUSTOM
SCAN FILE NAME
E
NTER NAME
ENTER STATION(S)
THEN PRESS START 00%
BINDING: LONG EDGE
PRESS < >, THEN SET 
						

							90
Sending Documents
NOTE
1. If the page count for the Back side does not match the page count for the Front side (i.e. page double-fed) of the 2-Sided documents, a SIDE 1&2 PAGE COUNTS DO NOT MATCH! and RESCAN ORIGINALS START WITH 1ST 
SIDE will be displayed and all scanned data will be  cancelled. If this occurs, restart from Step 1.
8
Press  or , then press  .
9
Enter the Email Address by any combination of the following 
methods:
• Manual Email Addressing (See page 85) Steps 7 and 8
• Auto Dialer Email Addressing (See page 87) Steps 5 and 
6
Ex: P (PANA:Quick Name Search Dialing)
10
11
Place the Back side of the docum ent(s) of Step 1 in the order and 
direction of ejection.
Even Number Pages
12
ENTER STATION(S)
THEN PRESS START 00%
PANA [email protected]
INSERT SECOND SIDE
ORIENTATION AS IS