Panasonic Uf 7200 Operating Instructions Manual

							91
Sending Documents
Internet Fax/
Email Features
When using the Inte rnet Communication mode, a failure report will be pr inted automatically for each 
transaction if the Email is returned undelivered by the  mail server. The printout will consist of the 
undelivered message contents supplied by the ma il server and a portion of the first page.
Failure Report Sample (User unknown)
Returned Email
                               5
MMM-dd-yyyyy 14:49          UF/XXX                                      \
                P.01/01
Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8\
.6.12/3.4W3) with
internal id OAA24381; Sun, MMM-dd-yyyy 14:52:57 +0900
Date: Sun, MMM-dd-yyyy 14:52:57 +0900
From: Mail Delivery Subsystem \
Subject: Returned mail: User unknown
Message-Id: 
To: 
The original message was received at Sun, MMM-dd-yyyy 14:52:54 +0900
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]
   ----- The following addresses had delivery problems -----
  (unrecoverable error)
   ----- Transcript of session follows -----
.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:
>>> RCPT To:

						

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Receiving Documents
If the machine connects to a network as a POP client, it can receive Email either automatically or manually. 
The Email reception method from a POP server varies depending on the POP settings programmed in Fax 
Parameters.
Program the following Fax Pa rameters to receive Email:
• For instructions on how to configure the POP server , refer to Setting the Internet Parameters. (See page 
134)
• With POP manual reception pre-programmed on a Program Key, POP Email can be retrieved by a User  Name other than the one pre-programmed as local station information.
When Fax Parameter No.147 (AUTO POP RCV) is set  to 2:Valid and Fax Parameter No.146 (POP 
TIMER) is set between 1 and 60 minutes, queries are tr ansmitted to the POP server periodically to check for 
new Email.
If there is an Email on the POP server when a query is  transmitted, it is retrieved and printed automatically.
Configuring to Receive Email
Item Name Setting
No.146
(POP TIMER)Set the time interval for checking Email on POP server.
Set an interval between 0 and 60 minutes.
An interval setting of 0 minutes would not retrieve Email automatically.
No.147
(AUTO POP RCV) Set whether to send queries to the POP server periodically.
If there is Email, it is retrieved and printed.
If this parameter is set to 1:Invali
d, only the number of the incoming 
Email messages on the POP server appears on the display.
No.148
(DEL POP RCV MAIL) Set whether to delete Email from the 
server after it has been retrieved.
No.149
(DEL POP ERR MAIL) Set whether to delete Email from the serv
er when the attached file is in a 
format that cannot be printed.
Receiving Email Automatically 
						

							93
Receiving Documents
Internet Fax/
Email Features
When Fax Parameter No.147 (AUTO  POP RCV) is set to 2:Valid and Fax Parameter No.146 (POP 
TIMER) is set between 1 and 60 minutes, queries are tr ansmitted to the POP server periodically to check for 
new Email.
When Fax Parameter No.146 (POP TIMER) is set to 0 , the machine will not query the POP server and the 
mail is not retrieved automatically. Wi th this setting, Email must be retrieved manually from the POP server.
Unattended Email Reception from the POP Server
All Email on the POP server is retrieved and printed unattended.
When Fax Parameter No.147 (AUTO POP RCV) is set to 1:Invalid, the machine 
will query the POP server for new Email at  the interval specified by Fax Parameter 
No.146 (POP TIMER). If new Email has arrived at POP Server, the machine will 
not retrieve it, but will display the numb er of Email on the POP server and will 
sound a beep (Piii-Piii-Piii-Piii).1 NEW MAIL(S)
MAR-12-2002 17:15
 
						

							94
Receiving an Email on a Computer
This section explains how to receive Email transmitted from the machine to a computer, and also explains 
Email forwarded from the machine to a computer.
A sample screen shot of a mailer that has received Email from an Internet Fax is shown below.
For your reference, the above is from Outlook Express Inbox running under Microsoft
® Windows®.
If you are using a different Email application software, please refer to your application’s user manual.
12
Receiving Email on Your Computer
NOTE
1. For more details on how to view Email on your computer , refer to the user manual for your mailer or viewer.
2. In the screen shot above, Email transmitted  from the Internet Fax has the subject 
IMAGE from Internet Fax. The subject 
can be modified if required. 
						

							95
Receiving an Email on a Computer
Internet Fax/
Email Features
When you open Email received from the Internet Fax, the screen as shown below is displayed.
• For your reference, the above is from Win dows Messaging running under Microsoft Windows.
• To run the viewer, please refer to your application’s us er manual. The attached file is composed of TIFF-F 
(Tagged Image File Format with Modified Hoffman coded image). TIFF viewers have different capabilities, 
and some may not support some Internet Fax formats.
• You can download the TIFF-F Image Viewer into your PC from the following URL address. http://panasonic.net
• License agreement of Panasonic’s TIFF-F Image Viewer applicationYou must carefully read the license  agreement before installing the TIFF-F Viewer application on your PC. 
If you do not agree to all the terms of this agreement,  do not use the software and destroy all of the copies 
thereof.
You must assume full respons ibility for selection of the software, its operation / non-operation and, results 
obtained therefrom.
• If you receive Email (Internet Fax) with a PDF file attached, the following text message is shown in the  Email body.
An Image data in PDF format has been attached to this email.
Opening Email 
						

							96
Convenient Application Software
„TIFF Converter
The TIFF converter is an application that converts files created in another application to the Internet
Fax-ready TIFF format.
Files created by MS-Word or Excel
® (*.doc and *.xls) cannot be transmitted by Internet Fax as Email 
attachments in their original form.
To transmit files created by MS-Word or Excel from a computer to Internet Fax, it is necessary to have
them converted to the Inte rnet Fax-ready TIFF format using the TIFF converter.
Normally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic 
documents to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.
„ TIFF Converter Mail Linking Program
A TIFF Converter Mail Linking Program is an add-in  program for the TIFF converter that links the Email
client for MAPI to the TIFF  converter for the Internet Fax.
Before sending a printed image as Email from the application to the Internet Fax, you have to convert
the file into the format that the Internet Fax is allowed to receive, and print as an Email using the TIFF
file creation function. You also have to send that  file to the Internet Fax as an attached document.
TIFF Converter Mail Linking Program allows you to  automatically create TIFF files by pressing one
button from the TIFF converter for the Internet Fax.
You can download the Panasonic’s TIFF converter and  TIFF Converter Mail Linking Program, and their
respective user’s guide from  the following URL. Click IFAXVIW (TI FF Viewer), and download the
required software.
http://panasonic.net 
						

							97
Advanced 
Internet Fax  Feature
Continued on the next page...
Advanced Internet Fax Feature
Sender Selection
This operation allows you to sele ct one of the 25 preset User Names and Email Addresses before a 
transmission. The selected User Name is printed on  the Header of each page you sent on the Comm. 
Journal. This function is available for Fax and Internet  Fax. This function is available when using Fax. When 
sending Email, the selected user name and/or Email  address appears in the From: field of the Email 
message.
Setting the Sender Selection
1
2
  
3
Enter the Key Operator ID using  the Number Pad, then press  .
4   
5   (“2:Valid”)
6
Set the desired Function Parameter using   or   or the Number 
Pad (01-24).
Ex:12
7
Enter the User Name using the QWERTY Keyboard (up to 25 
characters), then press  .
Email
Add Sender:
  Panasonic
FUNCTION       (1-9)
ENTER NO. OR   
KEY OPERATOR ID CODE
 ENTER ID=
FAX PARAMETER(1-187)
        NO.=
145 SENDER SELECTION
 1:INVALID
SENDER SELECTION
ENTER NO. OR   
ENTER USER NAME
12
ENTER EMAIL ADDRESS
12  
						

							
98
Sender Selection
8
Enter the Email Address using the QWERTY Keyboard (up to 60 
characters), then press  .
9
To record another User Name, repeat Steps 7 and 8. 
To return to standby, press  .
Sending Documents with Sender Selection
1 Set document(s) face up. 
2
3
Enter the Email Address using the QWERTY Keyboard (up to 60 
characters), then press  .
4
5
Enter the User Name using   or   or the Number Pad.
Ex:12
ENTER USER NAME
13 
ENTER EMAIL ADDRESS
  1 STN(S) ARE SET
ADD MORE OR START
SELECT SENDER(00-24)
ENTER NO.   OR   
12 PANASONIC SALES
[email protected] 
						

							99
Advanced 
Internet Fax  Feature
Inbound Routing
Using the Inbound Routing feature, your machine can  route documents received from a G3 fax machine to 
Email Address(es) or Internet Fax machine(s) connected  to the LAN as Email, as well as to other G3 fax 
machine(s) over the telephone line.
• For more details on the types of  fax machines that work with routing, contact your local authorized 
Panasonic dealer.
• If no sub-address is specified, your machine tries to  match the originating fax machine’s numeric ID (TSI) 
with the TSI routing within its auto dialer, and will route the documents to  the corresponding stations’ Email 
Address(s) and/or Telephone Number(s).
Before the Inbound Routing feature can be used, the  Function Parameters and Address Book programming 
is required.
What is Inbound Routing?
Routing Setup Flow
Configure your machine for Internet Fax (See page 75)
Set required parameters to “Valid” in Fax Parameters
To use sub-addressing........................... Set Fax Parameter No.152 (SUB-ADDR ROUTING) to 
“Valid”.
To use a numeric ID ...............................Set Fa x Parameter No.153 (TSI ROUTING) to “Valid”.
Refer to Setting for Inbound Routing. (See page 100)
G3 F ax Internet Fax
LA N
PC
Email Internet F ax
G3 Fax
T ra ns f er  to  G3  F ax
Te le ph on e li ne 
						

							100
Inbound Routing
To use the Inbound Routing feature, program the following parameters to meet the type of routing in Fax 
Parameters. (See page 160)
Program the transferring station in the Address Book
Program Internet Fax or a remote computer as a transferring destination.
 (Program the Email Address of the trans ferring destination in the Address Book.)
Program a G3 fax station as a transferring destination.
 (Program the fax number of the transf erring destination in the Address Book.)
Refer to Quick Name Search Email Addressing for Inbound Routing. (See page 101)
Setting for Inbound Routing
Routing type ExplanationFunction Parameters
Routing by sub-addressing Set this parameter to perform an ITU-T sub-address 
query within its auto dialer, and to route the received 
document(s) to corresponding stations Email 
Address(es) or telephone number(s). Set No.152 (SUB-ADDR 
ROUTING) to “Valid”.
Routing by the numeric ID of a 
sending fax station Set this parameter to perform a numeric ID (TSI 
frame information) query within its auto dialer, and to 
route the received documen
t(s) to the corresponding 
stations Email Address(es) or Telephone Number(s) Set No.153 (TSI 
ROUTING) to “Valid”.
To set the From field  Use this parameter to select the type of Email header  to be included in the “From” field of each routed 
faxes.
• Originator (Origi)
The originating fax machine’s TSI will appear in the 
“From” field of the routed Email.
• Relay Station (Rly Stn)
The routing station’s Email Address will appear in 
the “From” field of the routed Email. Set No.154 (ROUTE 
HEADER FMT)
To program printout of 
received documents Select whether to print all documents received on this 
machine (“Always”), or print them only if inbound 
routing fails (“Inc. Only”). Set No.155 (PRINT 
ROUTED DOC)