Panasonic UF 4100 YR User Manual

							Receiving Documents
61
Basic Operations
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically 
switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your 
machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible 
with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not 
compatible with this fe ature. For the operation of your TAM, please refer to the Operating Instru ctions of th e 
TAM .
TAM (Telephone Answering Machine) Interface Mode
Installing your TAM
1. Remove the telephone line cable of your TAM from the 
wall jack.
2. Plug th e telep hone lin e cable of your TAM into the TEL 
jack on the rear of the fax machine as shown.
Note:The connectin g method for TAM may differ 
depending on the each country regulation.
Please follow appropriate method for your country 
above metho ds. For de tails, ple ase ask to your 
local Panasonic dealer.
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							Receiving Documents
62
TAM (Telephone Answering Machine) Interface Mode
Setting the TAM Interface Mode
Operation of TAM Interface Mode
1
Change  Fax Parameter No. 17 (RECEIVE MODE) to 4: 
TAM I/F.  (See page 33)
If it is a Fax call,
1
Wh en you r TAM and Fax re ceives an incoming  call, the 
TAM always answers the call first and then the TAM plays 
the OGM (Outgoing Message) recorded in your TAM to 
the calling station. During the time the TAM is answering 
the call, your fax machine will be monitoring the line to 
distinguish whether it is a voice or fax call.
2
Your machine will switch the line to the fax and then begin 
to receive the documents immediately from the calling 
station.
If it is a Voice call,
1
Wh en you r TAM and Fax re ceives an incoming  call, the 
TAM always answers the call first and then the TAM plays 
the OGM (Outgoing Message) recorded in your TAM to 
the calling station. During the time the TAM is answering 
the call, your fax machine will be monitoring the line to 
distinguish whether it is a voice or fax call.
2
Your TAM continues to record the incoming message 
(ICM) after playing the OGM.
S ample  of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if 
you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start 
yo ur machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to  the Fax Mode whe n receiving from un its tha t do n ot send fax 
signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1.Chan ge Fax Parameter No. 20 (SILENT DET.) to 2 : Valid.  (See page 34)
2.
Set the time le ngth of the OGM record ed in yo ur TAM with the Fax Parameter No. 19 (OGM 
LENGTH). 
 (See page 34)
[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]
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							Receiving Documents
63
Basic Operations
This machine  can use Letter, Le gal or A4 size plain paper for recording.   Sometimes, oversized docu ments 
sent to you by the other parties cannot be printed within a single page. When this occurs, the document will 
be divided into separate pages.
This machine is equipp ed with a  Print Redu ction function to  solve this problem. You may sele ct the most 
appropriate setting from the selections described below.
1.Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your 
machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire 
document on a single page. If the received document is extremely long (over 39% longer than the 
recording paper), the document will be divided into separate pages and print without reduction.
2.Fixed Reduction
You  can pre-d etermine th e reduction ratio from 70% to 100% in 1 % ste ps. The document(s) you receive 
will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Se t Fax Parame ters a s show n b elow.
1. To set Automatic Reduction mode.
a) No. 24 Print Reduction set to “Auto”.
2. To se t Fixed  Reduction mod e.
a) No. 24 Print Reduction set to “Fixed”.
b) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
Ex:A4 to A4             96%
A 4 to Letter        90 %
L etter to L etter   96%
Legal to Letter    75%
NOTE1 If the sending side is set to print the header on the outside of the copy area, more reduction 
ratio will be required.
Print Reduction
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							Receiving Documents
64
If the received document is extremely long (over 39% longer than the recording paper), the document will be 
divided into separate pages. When printing on separate pages, the bottom 10 mm (0.4 in) of the first page 
will be overlapped on top of the next page.
NOTE1 If the reduction method is set to the Automatic Reduction mode, the document is printed out 
with no reduction when printing out separate pages. If the reduction method is set to Fixed 
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25. 
(See page 34)
Receiving Oversize Documents
Transmitted Document Received Document
The receiving document is divided
into two sheets with overlap printing.Overlap print.
10 mm (0.4 in)
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							Receiving Documents
65
Basic Operations
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically 
starts receiving documents into its image data memory. Stored documents are printed automatically after 
replacing the recording paper or the toner cartridge. (See Note 1 and 2)
The  printing mech anism of the UF-4100 is a Reverse Order Stacking construction.  The UF-4100 has a Prin t 
Collation Mode that stacks received documents in the correct order.  When the Print Collation Mode is 
enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.  
The  requirements for th e Print Collatio n Mode to be active are; 1) Fax Parameter No. 65  PRINT 
COLLATION se t to “Va lid ”, an d 2) enough re maining  memory.  
The  u nit will print in Reverse  Order Stacking (Non-Collation Mode) whene ver one of the  a bove req uirements 
is not met.  
NOTE1 If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
2 If you wish to turn off the substitute reception function, change the setting of Fax Parameter 
No. 22 to Invalid.  (See page 34)
Substitute Memory Reception
1
When the machine finishes the memory reception and 
there is no recording paper or toner, an Information Code 
appears on the display.NO  RE C. PA PER  0 10
OU T O F  TO NER  0 41
2
Install the recording paper  (see page 17) or replace the 
toner cartridge  (see page 15).
The ma chine will automatically start p rinting the document 
stored in the memory.
* PRI NT IN G *
Print Collation Mode
Sending Document OrderStacking Document Order
3
2
1
Correct Order Stacking
(Collation Mode)
3
2
1
Reverse Order Stacking
(Non-Collation Mode)
1
2
3
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							66
Making Copies
Your machine has a copy function which can make single or multiple copies.
NOTE1 The copy will be reduced automatically depending on the length of the original document. If 
you wish to be prompted for the reduction ratio when making copies, change the setting of Fax 
Parameter No. 32 (COPY REDUCTION) to Manual.  (See page 34)
Press   after entering the number of copies on step 3 and use   or   to set the 
reduction ratio.
2 If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction 
ratio is set to 100% in order to fit the data on one page.
3 Standard Resolution is not available in Copy Mode.
4. If you experience a memory overflow error while making copies, you may turn “Off” the 
Memory XMT feature temporarily by pressing          . 
However, the printed copies will not be collated.
1
 Set document(s) face down.
DOCUMENT SET
2
NO. OF COPY=1
3
Enter the number of copies.
Ex: NO. OF COPY=10
4
The machine stores the document, th en prints the copie s.
*  S TO RE *    05 %
10
SET
FUNCTION89SET1
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							67
Advanced 
Features
Advanced Features
Timer Controlled Communications
You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5 
built-in timers can be set for deferred communication. 
NOTE1 If you enter a wrong number in Step 4, press   then re-enter the right number.
2To cancel the file in memory, press         and use   or   to 
select the file that you want to cancel, then press     .
General Description
Deferred Transmission
1
 Set document(s) face down.
DO CUM EN T SET
2
    
ST ART  T IM E ❚ :
3Enter the start time from the keypad and press  .
(Use a 4-digit, 24-hour clock)
Ex:  (11:30 p.m.) and EN TER  S TN (S)
4
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press   after each 
station is entered (up to 7 stations) 
• Directory Search Dialling, press   after each 
station is entered 
(For details, see pages 43 to 45.)
Ex:
  
If you want to confirm the number of stations you have 
entered, press  .
 St at ion  n am e
[1 0] St at ion  n am e
002 STN(S) SET
5
 To store document(s) into the memory.
*  STO RE  *      0 5%
11
SET
2330SET
SET
SET
10
SET
CLEAR
FUNCTION1SET2
SETSTART
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							68
Polling
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that 
you will call a nd must have  document(s) set on the  ADF or stored  in the memory. You may need to  set a  
polling password, shared by the other station, to ensure security.
If the polling password does not match with the polled station, your polling request will be refused 
automatically.
NOTE1 Polling might not function with all fax machines. We suggest you attempt a trial polling before 
you actually poll important document(s).
2 If a password is not set in the polled station, you may poll the other station even though your 
machine has a password.
General Description
Setting the Polling Password
To set the polling pa ssword, follow the s teps below.
1
 
S ET  M ODE     ( 1-8 )
2
 
NO.=❚   (01 -9 9)
3
  
P OL LI NG PW D?
4Press   and enter a 4-digit polling password.
Ex:                  123 4
5
 
7
4
26
SET
1234
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							Polling
69
Advanced 
Features
The  following p roced ure le ts you  poll document(s) from one or multip le stations. Be sure to set the polling 
password before polling.  (See page 68) 
NOTE1 You can review the entered stations in Step 4 by pressing   or   key, press   to 
erase the displayed station or group as needed.
2 If you have set the polling password in Fax Parameter No. 26, the password will appear on the 
display.  (See page 34)
You can still change the password temporarily by overwriting it with a new one.
To Poll Documents from Another Station
1
 
PA SSW OR D= 123 4
2
Enter a 4-digit polling password. (See Note 2)
Ex:
PA SSW OR D= 111 1
3
EN TER  S TN (S)
4
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press   after each 
station is entered (up to 7 stations) 
• Directory Search Dialling, press   after each 
station is entered 
(For details, see pages 43 to 45.)
Ex:
If you want to confirm the number of stations you have 
entered, press  .
 St at ion  n am e
[1 0] St at ion  n am e
002 STN(S) SET
5
* STO RE  *
3
1111
SET
SET
10
SET
CLEAR
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							70
Program Keys
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll 
the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations 
to be polled, a deferred transmission sequence or an additional One-Touch key. 
General Description
Setting for Group Dialling
To set a Program Key for Group Dia lling
1
      
GROUP DIAL?
2
PRESS P-KEY
3
Ex:[P1]ENTE R NA ME
4
Enter the Group Name (up to 15 characters) by using the 
Character keys.  (See page 26)
Ex: GROUP A and press 
ENTER STN(S)
5
Enter the station numbers by using One-Touch Key or 
 and 2-digit code.
Ex: and     
You may use the   or   keys to review the entered 
station(s) before going to next step. If you find an error, 
press    to erase the displayed station. 
< 01 > Sta ti on  na me
[ 10 ] Sta ti on  na me
6
You can now set other Program Keys by repeating the 
procedures from Step 3, or return to standby by pressing 
.
PRESS P-KEY
731
SET
ABBR
10
CLEAR
STOP
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