Panasonic UF 4100 YR User Manual

							UF-4100
Getting to Know 
Yo u r  M a c h i n e
Installing Your 
Machine Programming 
Your Machine Bas ic Opera tions Advance d 
Features Ne twork Features Printout Journals 
and Lists Problem Solving   
Appendix
Operating Instructions
Facsimile
Model No.
English
B ef o re  o pe r at i ng  t h is  eq ui pm en t,  pl ea s e re ad  th es e i ns t ru ct i on s c omp l et el y  a nd  ke ep  t h es e op er at i ng  in st r uc t io ns  fo r  f u tu re  
reference.
(For Facsimile)
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							IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and  serial number plate (Main Name Plate) is locate d on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Se rial No.
Date of Purchase
Dealer
Address
Telephone Number
() –
Supplies Telephone Number
() –
Service Telephone Number
() –
Model and Serial Number
Copyright © 2005 by Panasonic Communications Co. Ltd.
All rights reserved. Unauthorized copying and distribution is a violation of law.
The contents of this Operating Instructions are subject to change without notice.
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Table of Contents
Safety Information .......................................................................................................... 6
Function Key...................................................................................................................9
External View ..................................................................................................................10
Control Panel ..................................................................................................................11
Main Unit and Accessories ............................................................................................ 13
Installing the Accessories ............................................................................................. 14
!....................................................................................................................... 14
Installing the Drum Unit/Toner Cartridge Assembly ................................................... 15
Loading the Recording Paper ....................................................................................... 17
!Paper Specifications....................................................................................... 17
Connecting the Telephone Line Cable and Power Cord............................................. 18
Setting the Dialling Method (Tone or Pulse) ................................................................ 20
Adjusting the Volume .................................................................................................... 21
User Parameters ............................................................................................................. 22
!General Description........................................................................................ 22
!Setting the Date and Time.............................................................................. 22
!Setting Your LOGO (NAME/COMPANY) ....................................................... 23
!Setting Your Character ID .............................................................................. 24
!Setting Your ID Number (Fax Telephone Number) ........................................ 25
Entering Characters ....................................................................................................... 26
One-Touch/Abbreviated Dialling Numbers .................................................................. 27
!Entering One-Touch/Abbreviated Dialling Numbers ...................................... 27
!Editing One-Touch/Abbreviated Dialling Numbers ......................................... 29
!Printing Out a Directory Sheet........................................................................ 31
Customizing Your Machine ........................................................................................... 32
!General Description........................................................................................ 32
!Setting the Fax Parameters............................................................................ 32
!Fax Parameter Table...................................................................................... 33
Loading Documents ....................................................................................................... 37
!Documents You Can Send ............................................................................. 37
!Documents You Cannot Send........................................................................ 37
!How to Load Documents ................................................................................ 38
Basic Transmission Settings ........................................................................................ 39
!General Description........................................................................................ 39
!Contrast.......................................................................................................... 39
!Resolution ...................................................................................................... 39
!Communication Journal (COMM. JOURNAL)  ............................................... 40
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic Operations
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							Table of Contents
4
Sending Documents....................................................................................................... 41
!General Description ....................................................................................... 41
!Memory Transmission.................................................................................... 42
!Direct Transmission ....................................................................................... 47
!Voice Mode Transmission.............................................................................. 51
!Transmission Reservation ............................................................................. 53
!Redialling ....................................................................................................... 55
Receiving Documents .................................................................................................... 57
!Reception Modes ........................................................................................... 57
!Te lephon e Mode ............................................................................................ 58
!Fax / Tel Auto Switching Mode ...................................................................... 59
!Fax Mode ....................................................................................................... 60
!TAM (Tele phone Answering Machine) Interface Mod e .................................. 61
!Print Reduction .............................................................................................. 63
!Receiving Oversize Documents ..................................................................... 64
!Substitute Memory Reception ........................................................................ 65
!Print Collation Mode....................................................................................... 65
Making Copies ................................................................................................................ 66
Timer Controlled Communications .............................................................................. 67
!General Description ....................................................................................... 67
!Deferred Transmission................................................................................... 67
Polling ............................................................................................................................. 68
!General Description ....................................................................................... 68
!Setting the Polling Password ......................................................................... 68
!To Poll Documents from Another Station....................................................... 69
Program Keys ................................................................................................................. 70
!General Description ....................................................................................... 70
!Setting for Group Dialling ............................................................................... 70
!Setting for Deferred Transmission ................................................................. 71
!Setting for Polling ........................................................................................... 72
!Setting for One-Touch Key ............................................................................ 73
!Changing or Erasing the Program Key Settings ............................................ 74
Access Code ................................................................................................................... 75
!General Description ....................................................................................... 75
!Setting the Access Code................................................................................ 75
!Operating Your Machine with the Access Code 
(Restrict All Operations)  ................................................................................ 76
!Operating Your Machine with the Access Code 
(Restrict Access of Fax Parameters Only) ..................................................... 76
Distinctive Ring Detector (DRD) ................................................................................... 77
!General Description ....................................................................................... 77
PIN Code Access ............................................................................................................ 78
!General Description ....................................................................................... 78
!Selecting the Access Method (Prefix or Suffix) .............................................. 78
!Dialling with a PIN Code ................................................................................ 79
Basic Operations
Advanced Features
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							Table of Contents
5
Fax Forward ....................................................................................................................80
!Setting Fax Forward ....................................................................................... 80
Sub-Addressing.............................................................................................................. 81
!General Description........................................................................................ 81
!Setting the Sub-Address into a One-Touch/ABBR. Dialling Numbers ........... 82
!Sending a  Fax with  Su b-Address ................................................................... 83
Journals and Lists.......................................................................................................... 84
!General Description........................................................................................ 84
!Transaction Journal........................................................................................ 84
!Individual Transmission Journal (IND. XMT JOURNAL) ................................ 85
!Communication Journal (COMM. JOURNAL) ................................................ 88
!One-Touch/Abbreviated and Directory Search List........................................ 90
!Program List ................................................................................................... 93
!FAX Parameter List ........................................................................................ 94
!Toner Cartridge  and Drum Unit Supply Orde r Forms ..................................... 95
Troubleshooting ............................................................................................................. 96
!Information Codes .......................................................................................... 100
!Clearing a Recording Paper Jam ................................................................... 102
!Clearing a Document Jam.............................................................................. 103
!Cleaning the Document Scanning Area ......................................................... 104
!Cleaning the Printer Roller ............................................................................. 105
!Adjusting the Automatic Document Feeder (ADF) ......................................... 106
!Checking the Telephone Line ......................................................................... 107
Specifications .................................................................................................................108
Recording Paper Specifications ................................................................................... 110
Options and Supplies .................................................................................................... 111
Regulatory Information .................................................................................................. 112
Glossary .......................................................................................................................... 115
ITU-T Image No. 1 ........................................................................................................... 118
Index ................................................................................................................................ 119
Advanced Features
Network Features
Printout Journals and Lists
Problem Solving
Appendix
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Getting to Know Your Machine
Safety Information
WARNING!denotes a potential hazard that could result in serious injury or death.
• TO PREVENT  FIRE OR SHOCK, DO NOT  EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF 
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF  SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY 
GROUNDED.
• THIS PRODUCT  UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT  TO 
SERVICE T HIS DEVICE DUE T O POSSIBLE EYE INJURY.
CAUT ION-US E OF CONTROLS  OR ADJUST ME NTS  OR PERFORMANCE OF PROCEDURE S OTHER 
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZ ARDOUS RADIATION EXPOSURE.
• THE MAINS PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT  MAINS POWER. PLEASE 
ENSURE THAT THE SOCKET OUT LET IS INSTALLED NEAR THE EQUIPMENT AND SHALL  BE EASILY 
ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO 
AS NOT  TO INCREASE THE AMOUNT OF OZ ONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, 
IT IS RE COMMENDE D THAT AIR AT FL OOR LEVE L B E VENTILATED.
• UNPLUG THIS UNIT FROM POWER OUTLETS IF IT  EMITS SMOKE, AN ABNORMAL SMELL  OR MAKES 
UNUS UA L NOISE. 
THESE CONDITIONS CAN CAUSE FIRE OR ELECTRIC SHOCK.
CONFIRM THAT  SMOKE HAS STOPPED AND CONTACT AN AUTHORISED SERVICE CENTRE.
• KEEP STAMP OUT OF THE REACH OF  CHILDREN. IF A STAMP IS SWAL LOWED ACCIDENTALLY, GET 
MEDICAL TREATMENT IMMEDIATELY.
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							Safety Information
7
Ge ttin g to Kno w 
Yo u r Ma c h in e
CAUTION!denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE T HE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR L ARGER TELEPHONE LINE 
CABLE.
• DISCONNECT  AL L POWER TO T HE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE T HE 
COVER(S) BEF ORE T HE UNIT  IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the 
risk of fire, electric shock and injury to persons, including the following:
• DO NOT USE T HIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, 
KIT CHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT  OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL 
S TOR M. T HER E MAY  BE  A  R EMOTE  R IS K OF ELE CTR IC  S HOCK FROM LIGH TN IN G.
• DO NOT USE T HE TEL EPHONE TO REPORT A GAS LEAK IN THE VICINIT Y OF THE LEAK.
• SAVE THESE INST RUCTIONS.
IMPORTANT SAFETY INSTRUCTIONS!
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							Safety Information
8
CAUTION!denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the  machine on  a flat surface,  leave at  least 4 inches  (10 cm)  of space 
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
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Ge ttin g to Kno w 
Yo u r Ma c h in e
Function Key
Any function can be started by first pressing   and then enter the function number, or by 
pressing   or   scroll keys repeatedly until the desired function appears on the display.FUNCTION
1
3
6
7
8
Deferred Communication
1=SET
2=CANCEL
Polling
Print List
1 = Journal (Print/View)
2 = Speed Dial List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
Set Mode
1 = User Parameters
  • Date & Time
   Setting Name
   Character ID
   ID Number (Fax Telephone Number)
2 = Speed Dial Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
   Cleaning Printer Roller
   Drum Unit
   Supply Order Form
Select Mode
1 = Communication Journal = OFF/ON/INC
2 - 8 = Not Used
9 = Memory XMT = OFF/ON
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External View
NOTE1 For some countries, the handset may not be available because of the country’s regulation or 
specification.
Paper Tray CoverDocument Sub Tray
Control Panel
Document Return Tray
Recording Paper Tray
Handset
(Available as an option,
see page 112)
Paper Tray 
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