Panasonic Kx Flm600 Operating Instruction Manual

							61
Receiving Faxes
Fax/Copy
You have Distinctive Ring
service from your telephone
company (this allows you to
have up to 3 telephone
numbers on the same line).
2-number example
To activate the Distinctive Ring
mode, select the same ring pattern
assigned to the facsimile number in
feature #31 (p. 68, 69).
A:Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short rings)
D:Other triple ring (short-short-long
rings)
The unit will automatically answer
calls received at your facsimile
number. If a call is received at the
other telephone number, the unit
will operate based on the set
receive mode.
To the same line
Telephone No. 
(555-1111)
Facsimile No. (555-1333)Facsimile No. (555-1333)
You want to use the fax
machine with an
answering machine.
Voice/Fax call
1.Connect an answering machine 
to the EXT jack.
2.Set the number of rings on the
answering machine to less than 4.
3.Record a greeting message on the
answering machine.
4.Turn on the answering machine.
5.Program the remote activation ID
into your fax machine. 
For further details, see pages 65 to
67.
Use with TEL mode or FAX ONLY
mode. 
If you use with FAX ONLY mode,
set the FAX ONLY mode ring count
to “5 EXT.TAM” (p. 64).
When receiving voice calls:
The answering machine will record
voice messages.
When receiving fax calls:
The fax machine will receive
documents.
Answering machine 
         (not included)
Option C Option DOther options
Voice mail
If you have a
voice mail
service from
your telephone
company, you
also need to
subscribe to a
Distinctive Ring
service (p. 68,
69).
With PC
If you have a
computer
attached to the
same
telephone line,
see page 66.
TEL/FAX mode
If you are near
the unit and
want to use it to
receive your
voice calls
yourself and
fax calls
automatically,
see pages 70
to 73.
Remote
activation
If you answer a
telephone in
another room
and hear the
fax tone, you
can activate the
unit remotely
by pressing £9
(p. 74). 
						

							To stop receiving
Press (STOP).
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start
receiving.
³If this feature is not required, set to “OFF” (p. 77).
Memory reception
When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While document is in memory, the unit will:
— display an error message and the following
message alternately.
Display:
— alert you with a slow beep (memory reception
alert).
³Follow the instructions on pages 106 and 107 to
solve the problem and print the stored document.
³For memory capacity, see page 129.
FAX IN MEMORY
62
Receiving Faxes
OFF
FAX ONAUTO ANSWER
Handset
START/SET/COPY
(STOP)
TEL mode!
(answering all calls manually)
If the AUTO ANSWER light is on, turn it off by pressing
(AUTO\ANSWER).
Display:
1
When the unit rings, lift the handset to answer the
call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (START/SET/COPY).
3
Replace the handset.
³The unit will start reception.
Note:
³If you do not answer the call within 15 rings, the unit
will temporarily switch to the fax and the caller can
send documents.
³Manual feeding is not available for receiving
documents.
CONNECTING.....
TEL MODE 
						

							63
FAX ONLY mode!
(all calls are received as faxes)
Activating the FAX ONLY mode
Press (AUTO\ANSWER)if the AUTO ANSWER light is
off.
³The display will show the following.
Display:
³The unit will automatically answer all calls and only
receive fax documents.
³The number of rings before a call is answered can be
changed (p. 64).
Note:
³This mode should not be used with a telephone line
which is used for both voice and fax calls. When the
unit answers the call, fax communication is attempted
even if someone is trying to call you.
FAX ONLY MODE
FAX ONAUTO ANSWER
ON (RED)
Receiving Faxes
Fax/Copy
If you have a telephone line just for receiving faxes, we recommend the
following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends
a fax to Line 2, the fax machine will ring.
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected. 
						

							64
Receiving Faxes
1
Press (MENU).
Display:
2
Press (#), then (0)(6).
3
Press (START/SET/COPY).
4
Press  or  to select the desired number, or
enter the number using the dial keypad.
5
Press (START/SET/COPY).
6
Press (MENU).
SETUP ITEM [  ]
RING=1   ts
FAX RING COUNT
1.SYSTEM SET UP
MENU
START/SET/COPY
/
Setting the ring count in the FAX ONLY mode
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. 
You can choose from 1 to 5 rings. If you use the unit with an answering machine (p. 65 – 67), select
“5 EXT.TAM”.
Helpful hints:
³To answer a call before the unit does, increase the number of rings.
³If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your
unit answered or not. Decrease the number of rings. 
						

							65
Peel off the sheet on 
the EXT jack and
connect the cord.
Telephone line cord
(not included)Answering machine
(not included)
Receiving Faxes
Fax/Copy
Using the unit with an answering machine!
Setting up the fax machine with an answering machine
1
Connect the answering machine to the EXT jack on the back of the fax machine.
2
If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering
machine to less than 4.
³This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:
“This is (your name, business and/or telephone number). We are unable to answer the phone
right now. To send a fax, start transmission. To leave a message, please speak after the beep.
Thank you.”
4
Turn on the answering machine.
5
Set the receive mode of the fax machine to the TEL mode (p. 62) or FAX ONLY mode (p. 63).
³If you set it to FAX ONLY mode,set the ring count in the FAX ONLY mode (feature setting #06) to
“5 EXT.TAM”(p. 64). The number of rings on the answering machine should be less than the FAX
ONLY mode ring count so that the answering machine will answer a call first. Using the FAX ONLY
mode will allow you to receive faxes if the answering machine is full.
6
Check the remote access code of your answering machine and program the same code into the remote
operation ID of the fax machine (feature setting #12). See page 67.
Note:
³Do not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the
greeting message, all incoming calls will be routed to the unit from the answering machine even while the
greeting message is playing.
³We recommend you make the greeting message around 10 seconds long. If the greeting message is too
long, some incoming fax calls may not be answered by the fax machine.
³Each time the unit receives a document, a silent pause or fax tone may be recorded on the answering
machine. 
						

							66
Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be activated by the
caller’s request and receive the document. For further details, see page 67.
To use the unit with an answering machine and computer, we
recommend the following setup.
Always connect the fax machine directly to the wall jack.
Wall jack
Computer
Answering
machine Fax machine
Wall jack
Note:
³Set the TEL mode on the fax machine.
³The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.
³If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on the
back of the fax machine to the computer. 
						

							67
Remote operation of your answering machine (remote
activation ID)
Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the
fax machine while you are checking your messages, set the remote activation ID code for the answering
machine.
Important:
³This ID must be different from the fax activation code (p. 74).
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedures beforehand.
1.The caller calls your fax machine.
³The answering machine will answer the call.
2.The caller can leave their message after the greeting message.
3.The caller presses ($)(9)(pre-selected fax activation code).
³The fax machine will activate the fax function.
4.The caller presses their start button to send a document.
Note:
³The fax activation code can be changed (p. 74).
³If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.
1
Press (MENU).
Display:
2
Press (#), then (1)(2).
3
Press (START/SET/COPY).
4
Press or to select “ON”.
5
Press (START/SET/COPY).
³The display will show the pre-selected ID.
6
Enter your ID number.
³This ID can be from 1 to 5 digits in length using 
0 – 9, £and #.
7
Press (START/SET/COPY).
8
Press (MENU).
SETUP ITEM [  ]
ID=11
MODE=ON   ts
MODE=OFF   ts
REMOTE TAM ACT.
1.SYSTEM SET UP
MENU
START/SET/COPY
/
Receiving Faxes
Fax/Copy 
						

							68
Receiving Faxes
Distinctive Ring service!
(ring pattern detection feature)
This feature can only be used when you subscribe to a Distinctive Ring service from your telephone
company. For more information on the availability of this service, contact your telephone company.
This feature will work regardless of the AUTO ANSWER or receive mode settings.
What is a Distinctive Ring service?
A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a
different ring pattern.
Ring patterns:
If you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers,
business numbers, fax numbers, and so on.
When a call is received, you will know which number is being called by the ring pattern.
Example:
Your telephone number
012 1234
012 5678
012 9876Ring pattern
Standard ring
Double ring
Triple ringUse
Personal
Business
Facsimile
Standard ring     (one long ring)
Double ring        (two short rings)
Triple ring          (short-long-short rings)
Other triple ring (short-short-long rings)
Using one of the telephone numbers as a facsimile number
Program the ring pattern assigned to the facsimile number (see next page). 
When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function. 
						

							69
Setting the Distinctive Ring pattern assigned for faxes
Select the ring pattern of the facsimile number that is assigned by your telephone company.
1
Press (MENU).
Display:
2
Press (#), then (3)(1).
3
Press (START/SET/COPY).
4
Press  or  to select the ring pattern to be
assigned to the facsimile number.
A:Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short rings)
D:Other triple ring (short-short-long rings)
OFF:Turns off the feature (pre-selected setting).
5
Press (START/SET/COPY).
³When the setting is changed from OFF to either
A, B, C or D, the unit will print an information list.
6
Press (MENU).
Note:
³The unit will automatically answer a Distinctive Ring
call after the first ring regardless of the AUTO
ANSWER, receive mode or ring count setting.
³If you have only 1 Distinctive Ring number, the most
likely setting will be “B”.
SETUP ITEM [  ]
PRINTING
MODE=OFF   ts
RING DETECTION
1.SYSTEM SET UPMENU
START/SET/COPY
/
Receiving Faxes
Fax/Copy 
						

							70
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls without rings
when you are near the unit)
Use this mode when you are always near the unit, are not using an answering machine and want the fax
machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an
extension telephone connected, see next page.
The unit will not ring.*
TEL/FAX delayed 
ring countVoice call
Fax calling tone**The unit will automatically activate 
the fax function for fax machines 
that do not send a fax calling tone.
OR
A call is 
received.
The unit will ring up to 
3 times.***
Silent fax recognition 
ring count
Answer the call.
The unit will 
automatically receive 
documents without 
ringing.
Ring
Ring
Ring
*** A telephone fee will be charged to the caller from this point.
*** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have
this capability.
*** While ringing, the unit will emit a different ring back tone to the calling party.
Note:
³The unit will display the following when a call is received.
Display:
³Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.
³The ringer should be on (p. 33).
INCOMING CALL