Lexmark X642e User Manual

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Using the address book
1Place the original document in the automatic document feeder facing up, short-edge first.
2Touch FTP.
3Touch Search Address Book.
4Enter name or part of the name you are searching for, and then touch Search.
5Touch the name that you want to add to the To: field.
6Touch Send It.
Creating shortcuts
Instead of entering the entire FTP site address on the control panel each time you want to send a 
document to an FTP, you can create a permanent FTP destination and assign a shortcut number. A 
single shortcut number or a multiple number shortcut can be created. There are two methods for 
creating shortcut numbers: from a computer or from the MFP touch screen.
From a computer
1Enter the IP address of the MFP in the URL field (address bar) of your Web browser. If you do 
not know the IP address, see your system support person.
2Click Configuration (in the left frame of your browser window) and then click Manage 
Destinations (in the right frame of your browser window).
Note:A password may be required. If you do not have an ID and password, obtain one 
from your system support person.
3Click FTP Shortcut Setup.
4Enter the appropriate information into the fields.
5Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
6Click Add.
7Go to the MFP, and load the original document in the automatic document feeder facing up, 
short-edge first.
8From the numeric keypad, press #, and then enter your shortcut number.
9Touch Send It.
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From the MFP
1Load the original document in the ADF facing up, short-edge first, and adjust the paper 
guides.
2Touch FTP.
3Enter the FTP site.
4Touch Save as Shortcut.
5Enter a unique name for the shortcut.
6Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
7Touch Send It.
FTP options
Original Size: Opens a screen where you can enter the size of the documents you are going to copy.
Touching any of the paper size icons on the follow-on screen will make that your selection and 
return you to the FTP Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents 
(letter and legal size pages). They will be scaled automatically to fit the selected output media 
size.
Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.
Base File Name: Lets you enter a file name. The default value is the word image. A  tamp is added 
to the file name to prevent overwriting files of the same name at the FTP site.
Note:There is a 53-character limit for the file name.
Resolution: Adjusts the output quality of your file. Increasing the image resolution increases the file 
size and the time needed to scan the original document. Image resolution can be decreased to 
reduce the file size.
Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then 
TIFF saves one page each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a 
series of files.
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Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Color 
can be turned on or off with any of the Content choices. Content affects the quality and size of your 
FTP file.
Te x t : Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes 
longer to scan but emphasizes a reproduction of the full dynamic range of tones in the 
original document. This increases the amount of information saved.
Color: Sets the scan type and output for the copy. Color documents can be scanned and sent 
to an FTP site, PC, or e-mail address. The MFP will print color documents in grayscale only.
Advanced Options: Accesses the Transmission Log, Edge Erase, or Darkness settings.
Transmission Log: Prints the transmission log or transmission error log.
Edge Erase: Eliminates smudges or information around the edges of your document. You 
can choose to eliminate an equal area around all four sides, or pick a particular edge. Edge 
Erase will erase whatever is within the area selected and leave nothing printed on that portion 
of the paper.
Darkness: Adjusts how light or dark your scanned documents will turn out.
FTP tips
The following tips may improve the MFP FTP quality.
QuestionTip
When should I use Text 
mode? Text mode should be used when text preservation is the main goal of 
sending a document to an FTP site, and preserving images copied from 
the original document is not a concern.
Text is best used for receipts, carbon copy forms, and documents that only 
contain text or fine line art.
When should I use 
Text/Photo mode?Text/Photo mode should be used when sending a document to an FTP site 
that contains a mixture of text and graphics.
Text/Photo is best used for magazine articles, business graphics, and 
brochures.
When should I use Photo 
mode?
Photo mode should be used when the original is composed mostly of 
photos printed on a laser printer or taken from a magazine or 
newspaper.
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6
Scanning to a PC or USB flash memory 
device
The MFP scanner lets you scan documents directly to your PC or a USB flash memory device.
Your computer does not have to be directly connected to the MFP for you to receive Scan to PC 
images. You can scan the document back to your computer over the network by creating a scan 
profile on your computer and then downloading the profile to the MFP.
For more information or detailed instructions, select one of the following:
Create a scan to PC profile
1Type the IP address of the MFP in the URL field of your browser, and then press Enter.
If the Java applet screen appears, click Ye s.
2Click Scan Profile.
3Click Create Scan Profile.
4Select your scan settings, and then click Next.
5Select a location for saving the scanned output file somewhere on your computer.
6Enter a profile name.
The profile name is the name that will appear on the SCAN PROFILE list on the MFP control 
panel.
7Click Submit.
Create a scan to PC profile
Understanding scan to PC options
Scanning to a USB flash memory device
Scanning tips
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Review the instructions on the Scan to PC screen.
A shortcut number was automatically assigned when you clicked Submit. You can use this 
shortcut number when you are ready to scan your documents.
aGo to the MFP, and place the original document in the automatic document feeder facing 
up, long-edge first.
bPress # followed by the shortcut number on the keypad, or touch Profiles on the home 
screen.
cAfter you enter the shortcut number, the scanner will scan and send the document to the 
directory or application you specified. If you touch Profiles on the home screen, locate 
your shortcut on the list.
9Return to your computer to view your file.
Your output file is saved in the location you specified or launched in the application you 
specified.
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Understanding scan to PC options
To change the options for the scan to PC Profile, you must click the Quick Setup box, and select 
Custom. Quick Setup lets you select preset formats or customize your scan job settings. You can 
select:
Format Type: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then 
TIFF saves one page each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a 
series of files.
Compression: Sets the compression format used to compress the scanned output file.
Default Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. 
Content affects the quality and size of your scanned file.
Te x t : Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes 
longer to scan but emphasizes a reproduction of the full dynamic range of tones in the 
original document. This increases the amount of information saved.
Color: Tells the MFP the color of the original documents. You can select Gray, BW (Black and White), 
or Color.
Original Size: Opens a field where you can select the size of the document you are going to scan.
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes 
the Sides and Binding settings to match the original document orientation.
Darkness: Adjusts how light or dark your scanned documents will turn out.
Resolution: Adjusts the output quality of your file. Increasing the image resolution increases the file 
size and the time needed to scan the original document. Image resolution can be decreased to 
reduce the file size.
Custom  Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Photo - Gray JPEG
Photo - Gray TIFF
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Scanning to a USB flash memory device
1Place the original document in the automatic document feeder (ADF) facing up or on the 
scanner glass (flatbed) facing down.
Adjust the paper guides when using the ADF.
2Insert the USB flash memory device into the USB direct interface on the front of the MFP.
The Held Jobs screen appears.
3Touch Scan to USB drive.
4Enter the name of the file.
5Select your scan settings.
6Touch Scan It.
Scanning tips
The following tips may improve the MFP scanning quality. For additional information or to solve 
scanning problems, see Solving scan quality problems.
QuestionTip
When should I use Text 
mode? Text mode should be used when text preservation is the main goal of the 
scan, and preserving images copied from the original document is not a 
concern.
Text is best used for receipts, carbon copy forms, and documents that only 
contain text or fine line art.
When should I use 
Text/Photo mode?Text/Photo mode should be used when scanning an original document that 
contains a mixture of text and graphics.
Text/Photo is best used for magazine articles, business graphics, and 
brochures.
When should I use Photo 
mode?
Photo mode should be used when scanning photos printed on a laser 
printer or taken from a magazine or newspaper.
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7
Printing
This chapter covers information about sending a job to print, printing confidential jobs, canceling a 
print job, printing a menu settings page, a font list, and a directory list. This chapter also provides 
information on printing folio and statement size media. For tips on paper jam prevention and print 
media storage, see Avoiding jams and Storing print media.
Sending a job to print
An MFP driver is software that lets your computer communicate with the MFP. When you choose 
Print from a software application, a window representing the MFP driver opens. You can then select 
the appropriate settings for the specific job you are sending to the MFP. Print settings selected from 
the driver override the default settings selected from the MFP control panel.
You may need to click Properties or Setup from the initial Print dialog to see all of the available MFP 
settings you can change. If you are not familiar with a feature in the MFP driver window, open the 
online Help for more information.
To support all the MFP features, use the Lexmark custom drivers supplied with the MFP. Updated 
drivers, as well as a complete description of the driver packages and Lexmark driver support, are 
available from the Lexmark Web site.To support all the MFP features, use the custom MFP drivers 
supplied with the MFP.
To print a job from a typical Windows application:
1Open the file you want to print.
2From the File menu, select Print.
3Select the MFP in the dialog. Modify the MFP settings as appropriate (such as the pages you 
want to print or the number of copies).
4Click Properties or Setup to adjust MFP settings that were not available on the first screen, 
and then click OK.
5Click OK or Print to send the job to the MFP.
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Printing from a USB flash memory device
A USB direct interface is located on the control panel so you can insert a USB flash memory device 
and print the following types of documents:
Portable Document Format (PDF) [.pdf file]
Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file]
Tagged Image File Format (TIFF) [.tiff or .tif file]
Graphics Interchange Format (GIF) [.gif file]
Basic Multilingual Plane (BMP) [.bmp file]
Portable Network Graphics (PNG) [.png file]
PiCture eXchange (PCX) [.pcx file]
PC Paintbrush File Format [.dcx file].
Printing a document from a USB flash memory device is similar to printing a held job.
Note:You cannot print encrypted files or files without printing permissions.
We recommend using the following tested and approved USB flash memory devices in the 256 MB, 
512 MB, and 1 GB sizes:
Lexar JumpDrive 2.0 Pro
SanDisk Cruzer Mini
Other USB flash memory devices must:
Be compatible with the USB 2.0 standard.
Support the Full-Speed standard as well. 
Devices only supporting USB low speed capabilities are not supported.
Use the FAT file system.
Devices formatted with NTFS or any other file systems are not supported.
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To print from a USB flash memory device:
1Make sure the MFP is on and Ready or Busy appears.
2Insert a USB flash memory device into the USB direct interface.
Note:If you insert the memory device when the MFP requires attention such as when a 
paper jam has occurred, the MFP ignores the memory device. 
3Touch the arrow next to the document you want to print.
A screen asking the number of copies to be printed will appear.
4To print only one copy, touch Print, or touch + to enter the number of copies.
Note:Do not remove the USB flash memory device from the USB direct interface until the 
document has finished printing.
The document will begin printing.
Note:If you insert the memory device when the MFP is busy printing other jobs, the 
message Printer Busy appears. Select Continue, and your job prints after the 
other jobs finish.
If you leave the device in the MFP after exiting the USB drive menu, you can still print PDFs on the 
device as held jobs. See Printing confidential and held jobs.
Canceling a print job
There are several methods for canceling a print job.
Canceling a job from the MFP control panel
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