Lexmark X642e User Manual

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Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1Visit our Web site:
www.lexmark.com/recycle
2Follow the instructions on the computer screen.
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Cleaning the scanner glass (flatbed) and backing material
1Open the document cover.
2Dampen a clean, lint-free cloth or cotton swab with isopropyl alcohol (95%).
3Wipe the scanner glass (flatbed) and backing material by moving the cloth or swab from side 
to side.
4Close the document cover.
Scanner registration
Scanner Registration is a process to align the scan area with the paper location. Two pieces of either 
letter or A4 darkcolored paper are needed for this process.
1Turn the MFP off.
2Open the document cover.
3Clean the scanner glass (flatbed) and backing material.
For more information, see Cleaning the scanner glass (flatbed) and backing material.
4Hold down the number 2 and number 6 keys on the numeric pad.
5Continue to hold the buttons, and turn the MFP on.
Hold the buttons for about 10 seconds while the MFP is powering up, then release the 
buttons. The MFP will enter the Configuration menu.
6Touch the down arrow until Automatic Scanner Registration appears.
7Touch Automatic Scanner Registration.
Backing material
Scanner glass
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Load the dark colored paper.
aPlace a blank piece of dark colored paper (A4 or Letter) on the scanner glass (flatbed).
Position the paper so it is aligned with the upper corner of the plastic guides.
bClose the document cover.
cPlace a blank piece of dark colored paper (A4 or Letter) in the ADF, and adjust the guides.
Make sure the paper guides are snug against the paper; do not bend the paper.
9Press Start.
The registration process scans the pages in the scanner glass (flatbed) and ADF, and then 
display a success or failure message.
If a failure message appears, do another scanner registration, realign the paper, and verify 
each step as it is performed. If a second failure message appears, contact an authorized 
service representative.
10Touch Exit Configuration Menu.
The printer will reboot and return to the home page.
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Moving the MFP
Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment.
Always use at least three people to lift the MFP.
Always turn off the MFP using the power switch.
Disconnect all cords and cables from the MFP before attempting to move the MFP.
Failure to repackage the MFP properly for shipment can result in damage to the MFP not 
covered by the MFP warranty.
Damage to the MFP caused by improper moving is not covered by the MFP warranty.
Moving the MFP within the office
The MFP can be safely moved from one location within an office to another following these 
precautions:
The MFP must remain in an upright position.
Any cart used to move the MFP should have a surface able to support the full footprint of the 
MFP.
Severe jarring movements may cause damage to the MFP and must be avoided.
Preparing the MFP for shipment
To transport the MFP by vehicle or by commercial carrier, the MFP must be repackaged for shipment 
using the proper packaging. The MFP package must be securely fastened to its pallet. Do not use a 
shipping or transport method that requires the MFP to be shipped without a pallet. The MFP must 
stay upright throughout the shipment. If you do not have all the original packaging, contact your local 
service representative to order the repackaging kit. Additional instructions for repackaging the MFP 
are provided in the repackaging kit.CAUTION:Follow these guidelines to avoid injuring yourself or damaging 
the MFP.
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135
11Administrative support
Adjusting control panel brightness
If you are having trouble reading your control panel display, the LCD brightness can be adjusted 
through the Settings menu.
Brightness
Turn the brightness knob, located on the left side of the front panel, up or down to the brightness level 
desired.
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Adjusting screen timeout
To adjust the Screen Timeout setting:
1Make sure the MFP is on.
2Press Menu on the control panel.
3Touch  Settings .
4Touch General Settings .
5Touch the down arrow  until Screen Timeout  appears.
6Touch the left arrow  to decrease the time, or touch the  right arrow to increase the time.
The settings available range from 15 –300 minutes.
Adjusting Power Saver
To adjust the Power Saver  setting:
1Make sure the MFP is on.
2Press Menu on the control panel.
3Touch  Settings .
4Touch General Settings .
5Touch the down arrow  until Power Saver  appears.
6Touch the left arrow  to decrease the time, or touch the  right arrow to increase the time.
The settings available range from 2 –240 minutes.
Configuring the MFP
A variety of functions can be used to increase the level of Information Technology (IT) security for the 
device. The following sections show how to configure these functions.
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Setting Password Protect for the menus
Apply an administrative password to restrict unauthorized users from making changes to the MFP 
configuration from either the control panel or the Embedded Web Server (EWS).
1Make sure the MFP is on.
2Press Menu on the control panel.
3Touch Settings.
4Touch the down arrow, and then touch Security.
5Touch the down arrow, and then touch Create/Change PasswordsÆ  Create/Change 
Advanced Password.
6Enter and reenter a password of both alphabetic and non-alphabetic characters. The 
password must be a minimum of 8 characters.
7Touch Submit.
8Touch SettingsÆ  SecurityÆ Password Protect to view what configuration settings are 
protected by the Advanced Password.
Note:Settings
Æ  SecurityÆ Password Protect and SettingsÆ  SecurityÆ  Create/
Change Passwords
Æ  Create Change User Password can be used to restrict 
access with a different password than the Advanced Password. Use Settings
Æ  
Security
Æ Password Protect to select the menus that are accessible with both an 
Advanced Password and a User Password.
Note:The Advanced Password and the User Password protect the menus on the touch 
screen control panel of the MFP and the Configuration section of the EWS pages.
Restricting Function Access
The MFP supports a variety of methods for authenticating users prior to allowing access to functions.
1Open a Web browser. In the address line, enter the IP address of the MFP being configured 
using this format: http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
aSelect an authentication method.
bClick Submit.
4Click the setup link for the authentication method previously selected in step a.
aFill out the appropriate information for the environment.
bClick Submit.
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5
Click 
Function Access .
a Set the function authentication level for each function. Select  Off to prevent anyone from 
using a function.
b Click  Submit .
Disabling the Driver to Fax menu item
1Make sure the MFP is on.
2Press Menu on the control panel.
3Touch  SettingsÆ  Fax SettingsÆ  Analog Fax SetupÆ Fax Send Settings .
4Touch the down arrow .
5Touch Driver to faxÆ Off .
6Touch  Submit .
Setting a password before printing received faxes
To prevent received faxes from being printed until a password is entered:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured 
using this format:  http://ip_address/.
2Click Configuration.
3Under  Default Settings , click Fax SettingsÆ Analog Fax Setup .
4Scroll to Holding Faxes , and click it.
5Select Always On  for Held Fax Mode .
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Define a Print Faxes Password in the field.
7Click Submit.
Releasing held faxes for printing
1On the MFP touch screen control panel, touch the Release Held Faxes button.
Note:If the Release Held Faxes button appears as pale gray and the words appear faded 
on the button, then the button is inactive because no fax jobs are being held.
2Enter the defined password in the Print Faxes Password field. 
This releases any received and held fax jobs, so they print. 
Note:The defined password was created in step 6 of Setting a password before 
printing received faxes.
Setting security using the Embedded Web Server (EWS)
To enhance the security of network communications and MFP configuration, use the advanced 
security features. These features are available through the Web page of the MFP.
Setting the Advanced Password
The Advanced Password is used to password-protect the menus. Setting the Advanced Password is 
required for Secure Mode and confidential communication with MarkVision Professional. 
If the Advanced Password was not created using the touch screen control panel by following the 
instructions in “Setting Password Protect for the menus” on page 137, it can also be created from the 
EWS. To create it:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured 
using this format: http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
4Click Create/Change Password.
5Click Create/Change Advanced Password.
6Enter and reenter a password of both alphabetic and non-alphabetic characters. The 
password must be a minimum of 8 characters.
7Touch Submit.
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Using the secure EWS
The SSL (Secure Sockets Layer) allows for secure connections to the Web server within the print 
device. To connect to the EWS more securely, connect to the SSL port instead of the default HTTP 
port. The SSL port connection will encrypt all Web server network communications between the PC 
and the MFP. 
To connect to the SSL port:
1Open a Web browser.
2In the address line, enter the IP address of the MFP being configured using the format: https: 
//ip_address/.
Supporting SNMPv3 (Simple Network Management Protocol version 3)
SNMPv3 protocol allows for encrypted and authenticated network communications. It also lets the 
administrator select a desired level of security. Prior to use, at least one user name and password 
must be established from the settings page. To configure for SNMPv3 through the EWS of the MFP:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured 
using the format: http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click SNMP.
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