Lexmark X642e User Manual
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11 To identify the MFP machine type-model number, look at the label located under the top front cover. Using the scanner Basic functions of the scanner The Lexmark X642e provides copy, fax, and scan-to-network capability for large workgroups. You can: Make quick copies, or change the settings on the control panel to perform specific copying jobs. Send an outgoing fax using the MFP control panel. Send an outgoing fax to multiple fax destinations at the same time. Scan documents and send them to your PC, an e-mail address, or an FTP destination. Scan documents and send them to another printer (PDF by way of FTP). Model IModel II Machine type7002-001, 7002-002, 7002-011, 7002-012 4542-001, 4542-002, 4542-011, or 4542-0127002-101, 7002-102, 7002-111, 7002-112 4542-101, 4542-102, 4542-111, or 4542-112 Downloaded From ManualsPrinter.com Manuals
12 Automatic document feeder and scanner glass (flatbed) Note:Color documents can be scanned to a PC, e-mail address, or an FTP destination. Printed output on this MFP is black and grayscale only, not color. The ADF (automatic document feeder) can scan multiple pages. The ADF has two scanner elements. When using the ADF: Place the paper in the ADF facing up, short-edge first. Place up to 50 sheets of plain paper on the ADF input tray. Scan media from 114.0 x 139.4 mm (4.5 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.). Scan jobs with mixed page sizes (letter and legal). Scan media weight from 52 to 120 g/m 2 (14 to 32 lb). Note:Color documents can be scanned to a PC, e-mail address, or an FTP destination. Copy and print documents at 600 dpi. Note:Printed output is black and grayscale only, not color. The scanner glass (flatbed) can be used to scan or copy single pages or book pages. When using the scanner glass (flatbed): Place the document in the left rear corner. Scan or copy media up to 215.9 x 355.6 mm (8.5 x 14 in.). Copy books up to 25.3 mm (1 in.) thick. Copy and print documents at 600 dpi. Downloaded From ManualsPrinter.com Manuals
13 Configured models The following illustrations show a standard MFP and an MFP with a duplex unit and a 500-sheet drawer. Other print media handling options are also available. CAUTION:Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if using a 2000-sheet drawer. Certain other configurations also must have a printer stand or printer base. More information is available on our Lexmark Web site at www.lexmark.com/ multifunctionprinters. 1 Scanner 2 Standard output bin 3 Control panel 4 Multipurpose feeder 5 Tray 1 (integrated tray or standard tray) 6 Duplex unit 7 Tray 2 (500 sheets) 1 2 3 4 5 5 6 7 Standard With duplex and drawer Downloaded From ManualsPrinter.com Manuals
14 Understanding the MFP control panel MFP and scanner settings can be changed several ways: through the MFP control panel, the software application in use, the print driver, MarkVision™ Professional, or the Web pages. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print, fax, copy, and e-mail settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVision Professional, or the Embedded Web Server (EWS) pages. Changing a setting from the MFP control panel, MarkVision Professional, or the Web pages makes that setting the user default. The MFP control panel consists of: Downloaded From ManualsPrinter.com Manuals
15 CalloutControl panel itemFunction 1LCD A liquid crystal display (LCD) which shows home screen buttons, menus, menu items, and values. Allows for making selections within Copy, Fax, and so on. 2Indicator lightGives information about the status of the MFP using the colors red and green. 30–9 Note:Referred to as the numeric keypad.Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes. Note:If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity. 4# (Pound or number character) Press this button: For a shortcut identifier. Within phone numbers. For a Fax number with a #, enter it twice — ##. From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts. 5Dial Pause Press to cause a two- or three-second dial pause in a fax number. The button only functions within the Fax menu or with fax functions. Press from the home screen to redial a fax number. When outside of the Fax menu, fax function, or home screen, pressing Dial Pause causes an error beep. When sending a fax, in the Fax To: field, a Dial Pause press is represented by a comma (,). 6Clear All When in the function menus, such as Copy, Fax, E- mail, and FTP, it returns all settings to their default values, and then returns the MFP to the main function screen. Status Indicates Off MFP power is off. Blinking greenMFP is warming up, processing data, or printing a job. Solid green MFP is on, but idle. Solid red Operator intervention is required Downloaded From ManualsPrinter.com Manuals
16 7Start Press to initiate the current job indicated on the control panel. From the home screen, press it to start a copy job with the default settings. If pressed while a job runs through the scanner, the button has no effect. 8Stop Press to cause the printing or scanning to stop. During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF). During a print job, the print media path is cleared before the printing stops. Stopping appears on the control panel during this process. 9Backspace Within the Copy menu, which is accessed by touching the Copy button, press Backspace to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing Backspace numerous . Within the Fax Destination List, press Backspace to delete the right-most digit of a number entered manually. It also deletes an entire shortcut entry. Once an entire line is deleted, another press of Backspace causes the cursor to move up one line. Within the E-mail Destination List, press Backspace to delete the character to the left of the cursor. If the entry is in a shortcut, the entire entry is deleted. 10Asterisk (*) * is used as part of a fax number or as an alphanumeric character. 11Home Returns the control panel to the Home screen. See the “Home screen and Home screen buttons” on page 18 for more information. 12Help Tips Accesses the context-sensitive Help feature which are help screens containing more information. 13Menu Accesses the menus. These menus are only available when the MFP is in the Ready state. CalloutControl panel itemFunction Downloaded From ManualsPrinter.com Manuals
17 14USB direct interface The host Universal Serial Bus (USB) direct interface on the control panel is used to plug in a USB flash memory device and print any Portable Document Format (PDF) [.pdf file], Joint Photographic Exper ts Group (JPEG) [.jpeg or .jpg file], Tagged Image File Format (TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF) [.gif file], Basic Multilingual Plane (BMP) [.bmp file], Portable Network Graphics (PNG) [.png file], PiCture eXchange (PCX) [.pcx file], and PC Paintbrush File Format [.dcx file] files. The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF, TIFF, or JPEG formats. 15Contrast icon Identifies the location of the contrast wheel. Look on the left side of the MFP near this icon to locate the contrast wheel which adjusts the contrast on the LCD. CalloutControl panel itemFunction Downloaded From ManualsPrinter.com Manuals
18 Home screen and Home screen buttons After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred to as the Home screen. Use the Home screen buttons to initiate an action such as copy, fax, or scan, to open the menu screen, or to respond to messages. ButtonFunction Copy Touch to access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too. E-mail Touch to access the E-mail menus. It is possible to scan a document directly to an e-mail address. Status message bar Shows the current MFP status such as Ready or Busy. Shows MFP conditions such as Toner Low. Shows intervention messages to give instructions on what the user should do so the MFP can continue processing, such as Close door or insert print cartridge. Status/Supplies Appears on the LCD whenever the MFP status includes a message requiring intervention. Touch it to access the messages screen for more information on the message including how to clear it. Copy E-mail FTPFax Ready. Status/ Supplies Cancel Jobs Copy E-mail Ready Status/ Supplies Downloaded From ManualsPrinter.com Manuals
19 Other buttons may appear on the Home screen. They are: FTP Touch to access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site. Fax Touch to access the Fax menus. Cancel Jobs Open the Cancel Jobs screen. If only one job is in the queue the button says Cancel Job. The Cancel Jobs screen shows any of the following items under three headings on the screen, which are Print, Fax, and Network: print job copy job fax profile FTP e-mail send Each heading has its own list of jobs shown in a column under it. Each column can only show three jobs per screen. Each job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. Button Button nameFunction Release Held Fa xe s ( o r H e l d Fa xe s i f i n M a nu a l Mode)There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button. ButtonFunction FTP Fa x Cancel Jobs Cancel Job Cancel Job Release Held Faxes Downloaded From ManualsPrinter.com Manuals
20 Held Jobs To open a screen containing all the held jobs containers. Cancel Jobs To open the Cancel Jobs screen. The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print, Fax, and Network: print job copy job fax profile FTP e-mail send Each heading has its own list of jobs shown in a column under the heading. Each column can only show three jobs per screen. The job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. For illustrations of the up and down arrow buttons, see Information on touch-screen buttons. To cancel a job, see the Canceling a print job for instructions. Button Button nameFunction Release Held Faxes Cancel Jobs Cancel Job Cancel Job Downloaded From ManualsPrinter.com Manuals