Lexmark X642e User Manual

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Paper Saver: Takes two or more sheets of an original document and prints them together on 
the same page. Paper Saver is also called N-up printing. The N stands for Number. For 
example, 2-up would print two pages of your document on a single page, and 4-up would 
print four pages of your document on a single page. Touching Print Page Borders adds or 
removes the outline border surrounding the original document pages on the output page.
Separator Sheets: Places a blank piece of paper between each copy of your copying job. 
The separator sheets can be drawn from a bin with a different kind or color of paper from your 
copies.
Margin Shift: Increases the size of the margin the specified distance. This can be useful in 
providing space to bind or hole-punch copies. Use the increase or decrease arrows to set 
how much of a margin you want. If the additional margin is too large, the copy will be cropped.
Edge Erase: Eliminates smudges or information around the edges of your document. You 
can choose to eliminate an equal area around all four sides of the paper, or pick a particular 
edge. Edge Erase will erase whatever is within the selected area, leaving nothing printed on 
that portion of the paper.
Date/Time Stamp: Turns the Date/Time Stamp on and prints the date and time at the top of 
every page.
Overlay: Creates a watermark (or message) that overlays the content of your copy. You can 
choose between Urgent, Confidential, Copy, and Draft. The word you pick will appear, faintly, 
in large print across each page.
Note:A custom overlay can be created by the system support person. An additional icon 
with that message will then be available.
Content: Enhances copy quality. Choose Te x t for original documents that are mostly text or 
line art. Choose Text/Photo when the original documents are a mixture of text and graphics or 
pictures. Choose Photograph when the original document is a high-quality photograph or 
inkjet print. Choose Printed Image when copying halftone photographs or graphics such as 
documents printed on a laser printer or pages from a magazine or newspaper.
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Copying from one size to another
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy from:, and then identify the size of the original document.
For example, Legal.
5Touch Copy to:, and then select the size you want the copy to be.
Note:If you select a paper size that is different from the “Copy from” size, the MFP will 
scale the size automatically.
6Touch Copy It.
Making transparencies
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy from:, and then identify the size of the original document.
5Touch Copy to:, and then touch the tray that contains transparencies.
Note:If you do not see Transparency as an option, speak with your system support 
person.
6Touch Copy It.
Copying to letterhead
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy from:, and then identify the size of the original document.
5Touch Copy to:, and then touch the tray that contains letterhead.
Note:If you do not see Letterhead as an option, speak with your system support person.
6Touch Copy It.
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Copying photographs
1Open the document cover.
2Place the photograph face down on the scanner glass (flatbed).
3Touch Copy.
4Touch Options.
5Touch Content.
6Touch Photograph.
7Touch Copy It.
8Touch Scan Next or Done.
Making copies using media from a selected tray
During the copy process, you can select the input tray that contains the media type of choice. For 
example, if a special media type is located in the multipurpose feeder, and you want to make copies 
on that media:
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy from:, and then identify the size of the original document.
5Touch Copy to:, and then touch multipurpose feeder or the tray that contains the media type 
you want.
6Touch Copy It.
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Copying mixed-sized media
You can place mixed-sized original documents in the ADF and then copy them. Depending on the 
paper size loaded in the trays, the scanner will print on the same size media or scale the document to 
fit the media in the tray.
Example 1, the MFP has two paper trays, one tray loaded with letter and the other with legal paper. A 
document mixed with letter and legal pages needs to be copied.
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy From, and then touch Mixed Sizes.
5Touch Copy To, and then touch Auto Size Match.
6Touch Copy It.
The scanner will identify the different size pages as they scan, and then print them on the 
correct size paper.
Example 2, the MFP has one paper tray, loaded with letter-size paper. A document mixed with letter 
and legal pages needs to be copied.
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Copy From, and then touch Mixed Sizes.
5Touch Copy It.
The scanner will identify the different size pages as they scan, and then scale the legal size 
pages to print on letter-size paper.
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Setting the duplex option
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch the button that looks the way you want your copies duplexed.
The first number represents sides of the original documents; the second number represents 
sides of the copy.
For example, select 1 --> 2-sided if you have 1-sided original documents and you want 2-
sided copies.
5Touch Copy It.
Reducing and enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original 
document size. The default for Scale is Auto. If you leave Scale set to Auto, the content of the original 
document will be scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4From Scale, touch + or – to enlarge or reduce your output.
Note:Touching Copy To or Copy From after setting Scale manually will turn the scale 
value back to Auto.
5Touch Copy It.
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Adjusting copy quality
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Options.
5Touch Content.
6Touch the option that best describes what you are copying:
Te x t: Used for original documents that are mostly text or line art.
Text/Photo: Used when the original documents are a mixture of text and graphics or 
pictures.
Photograph: Used when the original document is a high-quality photograph or inkjet 
print.
Printed Image: Used when copying halftone photographs, graphics such as documents 
printed on a laser printer, or pages from a magazine or newspaper that are composed 
primarily of images.
7Touch Copy It.
Setting collation options
If you want your copies collated, you don’t need to do anything; this is the default setting.
For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, 
page 3.
If you don’t want your copies collated, you can change the setting.
For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, 
page 3.
To turn collation off:
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Use the numeric keypad to enter the number of copies you want.
5Touch Off if you do not want your copies collated.
6Touch Copy It.
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Placing separator sheets between copies
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Options.
5Touch Separator Sheets.
Note:Collation must be On for the separator sheets to be placed between copies. If 
Collation is Off, the separator sheets are inserted after the job has been printed.
6Touch Copy It.
Setting paper saving options
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Make your duplex choice.
5Touch Options.
6Touch Paper Saver.
7Select the output you want.
For example, if you have four portrait-oriented original documents that you want copied to the 
same side of one sheet, touch 4 on 1 Portrait.
8Touch Print Page Borders if you want a box drawn around each page on the copies.
9Touch Copy It.
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Placing the date and time at the top of each page
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Options.
5Touch Date/Time Stamp.
6Touch On.
7Touch Done.
8Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, 
Copy, or Draft. To place a message on the copies:
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Copy.
4Touch Options.
5Touch the button containing the overlay you want to use.
6Touch Done.
7Touch Copy It.
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the 
copy job by touching Cancel Job on the touch screen.
Touching Cancel Job cancels the entire job that is being scanned. The scanning screen will 
be replaced with a “Canceling scan job” screen. The ADF will clear any page that has started 
scanning and leave the other pages in the ADF.
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While copying pages using the scanner glass (flatbed)
During the copy process, the “Scan the next page” screen appears. To cancel the copy job, touch 
Cancel Job on the touch screen.
Touching Cancel Job cancels the entire job that has been scanned. The scanning screen will 
be replaced with a “Canceling scan job” screen. Once the job has been flushed, the touch 
screen will return to the copy screen.
When the pages are being printed
To cancel the print job, touch Cancel Job on the touch screen, or press cancel on the numeric 
keypad.
Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job. Once 
the job has been deleted, the touch screen will return to the home screen.
Copy tips
The following tips may improve the MFP copy quality. For additional information or to solve copy 
problems, see Solving copy quality problems.
QuestionTip
When should I use Text 
mode? Text mode should be used when text preservation is the main goal of the 
copy, and preserving images copied from the original document is not a 
concern.
Text is best used for receipts, carbon copy forms, and documents that only 
contain text or fine line art.
When should I use Text/Photo 
mode?Text/Photo mode should be used when copying an original document that 
contains a mixture of text and graphics.
Text/Photo is best used for magazine articles, business graphics, and 
brochures.
When should I use 
Printed Image mode?
Printed Image mode should be used when copying halftone 
photographs, graphics such as documents printed on a laser printer, 
or pages from a magazine or newspaper.
When should I use 
Photograph mode?Photograph mode should be used when the original document is a 
high-quality photograph or inkjet print.
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3
E-mail
The MFP can be used to e-mail scanned documents to one or more recipients.
There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut 
number, use the address book, or a profile. Permanent e-mail destinations can be created in the 
Manage Destinations link located under the Configuration tab on the Web page. 
For more information or detailed instructions, select one of the following:
Entering an e-mail address
Using a shortcut number
Using the address book
E-mailing to a profile
Adding e-mail subject and message 
information
Changing the output file type
E-mailing color documents
Creating an e-mail shortcut
Creating an e-mail profile
Canceling an e-mail
Understanding e-mail options
E-mail server setup
Address book setup
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