Lexmark X204n User Manual
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7Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded. Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward to” box. 8Click Submit. Faxing 81 Downloaded From ManualsPrinter.com Manuals
Scanning to a computer ADFScanner glass ABC Use the ADF for multiple‑page documents. Note: The ADF is available on selected models only.3DEF6MNO9WXYZ# 2ABC5JKL8TUV0 1@!.GHI4PQRS7* A BC Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a computer. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer. Scanning to a computer 1Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. 2Click Scan Profile. 3Click Create Scan Profile. 4Select your scan settings, and then click Next. 5Select a location on your computer where you want to save the scanned output file. 6Enter a user name and scan name. The scan name is the name that appears in the Scan Profile list on the display. 7Click Submit. 8Scan your document. A shortcut number was automatically assigned when you clicked Submit. Remember this shortcut number and use it when you are ready to scan your documents. aLoad an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. bIf you are loading a document into the ADF, then adjust the paper guides. cPress the Scan/Email button. Scanning to a computer 82 Downloaded From ManualsPrinter.com Manuals
dPress the arrow buttons until Profiles appears, and then press . ePress #, and then enter the shortcut number. fPress . 9Return to the computer to view the file. The output file is saved in the location you specified or launched in the program you specified. Understanding scan profile options These options let you select preset formats or customize the scan job settings. You can adjust these settings: Standard scan settings ChooseTo Quick Setup Select preset output settings. To customize the scan job settings, select Custom. Then change the following settings as needed: Custom Text Document Photo (for display) Photo (for editing) Presentation/Article Drawing/Sketch Last Used Scan Options Default ContentTell the printer the original document type. Choose from Text, Mixed, or Photo. Content affects the quality and size of your scanned file. Text—Emphasizes sharp, black, high-resolution text against a clean, white background. Use Text mode when text preservation is the main goal of the scan, and preserving images copied from the original document is not a concern. Text mode is recommended for receipts, carbon copy forms, and documents that contain only text or fine line art. Mixed—Used when the original documents are a mixture of text and graphics or pictures. Mixed mode is recommended for magazine articles, business graphics, and brochures. Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved. Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or newspaper. Darkness Adjust how light or dark your scanned documents will turn out in relation to the original document. Color Tell the printer the color of the original documents. You can select Gray, BW (Black and White), or Color. Resolution Adjust the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size. Scanning to a computer 83 Downloaded From ManualsPrinter.com Manuals
Page Options ChooseTo Duplex Tell the printer if your original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the document. Note: Duplex may not be available on all printer models. Orientation Tell the printer whether the original document is in portrait or landscape orientation and then change the Sides and Binding settings to match the original document orientation. Original Size Set the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes (letter‑ and legal‑size pages). Advanced Imaging ChooseTo Background Removal Adjust the white portion of the output. Click the arrow buttons to increase or decrease the white portion. Contrast Adjust the intensity of an image. Click the arrow buttons to increase or decrease the contrast. Shadow Detail Adjust the details visible in areas that are darkest in the image being scanned. Click the arrow buttons to increase or decrease the visible detail in the shadows. Scan edge to edge Specify if the original document is scanned edge-to‑edge prior to scanning. Mirror Image Create a mirror image scan. File Options ChooseTo Format Type Set the output (PDF, JPEG, TIFF) for the scanned image. PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com. JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. Compression Set the format used to compress the scanned output file. Improving scan quality QuestionTip When should I use Text mode? Use Text mode when text preservation is the main goal of the scan, and preserving images copied from the original document is not a concern. Text mode is recommended for receipts, carbon copy forms, and documents that only contain text or fine line art. Scanning to a computer 84 Downloaded From ManualsPrinter.com Manuals
QuestionTip When should I use Text/Photo mode? Use Text/Photo mode when scanning an original document that contains a mixture of text and graphics. Text/Photo mode is recommended for magazine articles, business graphics, and brochures. When should I use Photo mode?Use Photograph mode when the original document is a high-quality print or photograph. Using the Scan Center software Understanding the Scan Center features The Scan Center software lets you modify scan settings and select where to send the scanned output. Scan settings modified with the Scan Center software can be saved and used for other scan jobs. The following features are available: Scan and send images to your computer Convert scanned images to text Preview the scanned image and adjust the brightness and contrast Make larger scans without losing detail Scan two‑sided documents Scanning to a computer 85 Downloaded From ManualsPrinter.com Manuals
Understanding printer menus Menus list A number of menus are available to make it easy for you to change the default printer settings: Paper Menu Reports Default Source Size/Type Paper Texture Paper Weight Paper Loading Custom Types Universal SetupMenu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E‑Mail Shortcuts Fax Shortcuts Profiles List Print Fonts Print Directory Asset Report Network/Ports Settings Network Menu * USB MenuGeneral Settings Copy Settings Fax Settings Print Settings Utilities Menu Set Date/Time * Depending on the printer setup, this menu item appears as Standard Network or Network . Paper menu Default Source menu Menu itemDescription Default Source Tray 1 Manual Paper Manual EnvSets a default paper source for all print jobs Notes: Tray 1 (standard tray) is the factory default setting. A paper source selected by a print job will override the Default Source setting for the duration of the print job. Understanding printer menus 86 Downloaded From ManualsPrinter.com Manuals
Size/Type menu Menu itemDescription Select Source menu Tray 1 Manual Paper Manual EnvNote: These menus let you specify the installed paper size and type in the selected tray or manual feeder. Set Size menu for Tray 1 A4 A5 JIS B5 Executive Folio Legal Letter Oficio (Mexico) Statement UniversalLets you specify the paper size loaded in Tray 1 Note: Letter is the US factory default setting. A4 is the international factory default setting. Set Size menu for Manual Paper A4 A5 JIS B5 Executive Folio Legal Letter Oficio (Mexico) Statement UniversalLets you specify the size of the paper being loaded in the manual feeder Note: Letter is the US factory default setting. A4 is the international factory default setting. Set Size menu for Manual Env 7 3/4 Envelope 9 Envelope 10 Envelope C5 Envelope B5 Envelope DL Envelope Other EnvelopeLets you specify the size of the envelope being manually loaded Note: 10 Envelope is the US factory default setting. DL Envelope is the international factory default setting. Understanding printer menus 87 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Set Type menu for Tray 1 Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type Lets you specify the type of paper loaded in Tray 1 Notes: Plain Paper is the factory default setting for Tray 1. If available, a user‑defined name will appear instead of Custom Type . Set Type menu for Manual Paper Plain Paper Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type Lets you specify the type of paper being manually loaded Note: Plain Paper is the factory default setting. Set Type menu for Manual Env Envelope Rough Envelope Custom Type Lets you specify the type of envelope being manually loaded Note: Envelope is the factory default setting. Understanding printer menus 88 Downloaded From ManualsPrinter.com Manuals
Paper Texture menu In the Paper Texture menu, the Select Type and Select Texture features work together to enable you to select the texture for a specific type of paper. Menu itemDescription Select Type Plain Texture Card Stock Texture Transparency Texture Recycled Texture Labels Texture Bond Texture Envelope Texture Rough Envelope Texture Letterhead Texture Preprinted Texture Colored Texture Light Texture Heavy Texture Rough/Cotton Texture Custom TextureSpecifies the paper type Select Texture Smooth Normal RoughAfter you select a setting for Select Type, the Select Texture feature lets you set the texture for that type of media. Notes: Normal is the factory default setting for most items. Rough is the factory default setting for Bond. When Rough Texture is the setting selected for Select Type, Rough is the only Select Texture setting available. Settings appear only if the paper is supported. Understanding printer menus 89 Downloaded From ManualsPrinter.com Manuals
Paper Weight menu In the Paper Weight menu, the Select Type and Select Weight features work together to enable you to select the weight for a specific type of paper. Menu itemDescription Select Type Plain Weight Card Stock Weight Transparency Weight Recycled Weight Labels Weight Bond Weight Envelope Weight Rough Envelope Weight Letterhead Weight Preprinted Weight Colored Weight Light Weight Heavy Weight Rough/Cotton Weight Custom TextureSpecifies the paper type Select Weight Light Normal HeavyAfter you select a setting for Select Type, the Select Weight feature lets you set the weight for that type of media. Notes: Normal is the factory default setting for most items. When Light Weight is the setting selected for Select Type, Light is the only Select Weight setting available. When Heavy Weight is the setting selected for Select Type, Heavy is the only Select Weight setting available. Settings appear only if the paper is supported. Custom Types menu Menu itemDescription Custom Type Paper Card Stock Transparency Labels Envelope Rough/CottonName a Custom Type , and this user‑defined name displays instead of Custom Type . Notes: The Custom Name must be limited to 16 characters. Paper is the factory default setting for the Custom Type. The custom media type must be supported by the selected tray or feeder in order for you to print from that source. Understanding printer menus 90 Downloaded From ManualsPrinter.com Manuals