Lexmark X204n User Manual

							Sending an e-mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4Press .
Search appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5Press  to search the address book.
6Press the arrow buttons until the address you want appears, and then press .
7Press 1 to search for another address, or press 2 to end the search.
After you press 2, Press Start To Begin appears.
8Press .
Canceling an e-mail
An e‑mail can be canceled when the document is being scanned from the ADF or the scanner glass.
1From the printer control panel, press .
Cancel Scan Job appears.
2Press  to cancel the job.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job.
E-mailing
61
Downloaded From ManualsPrinter.com Manuals 
						

							Faxing
Note: The fax feature is available only on selected printer models.
ADFScanner glass
ABC
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.3DEF6MNO9WXYZ#
2ABC5JKL8TUV0
1@!
.GHI4PQRS7*
A
BC
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note:  If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
Faxing
62
Downloaded From ManualsPrinter.com Manuals 
						

							1When Station Name appears, enter the name to be printed on all outgoing faxes.
aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
2After entering the Station Name, press .
The display changes to Station Number.
3When Station Number appears, enter the printer fax number.
aPress the button on the numeric keypad that corresponds with the number you want.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
4After entering the Station Number, press .
Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Faxing
63
Downloaded From ManualsPrinter.com Manuals 
						

							Equipment and service optionsFax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 64
Connect to a Digital Subscriber Line (DSL or ADSL)
serviceSee “Connecting to a DSL service” on page 64.
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) systemSee “Connecting to a PBX or ISDN system” on page 65.
Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 65.
Connect to a telephone line, telephone, and answering
machineSee “Connecting the printer and a telephone or answering machine
to the same telephone line” on page 66
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
page 68.
Connect to a computer with a modem See “Connecting to a computer with a modem” on page 72.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
Faxing
64
Downloaded From ManualsPrinter.com Manuals 
						

							3Connect the DSL filter cable to an active telephone wall jack.
2
3
1
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
Make sure the terminal adapter is set to the correct switch type for your region.
Depending on the ISDN port assignment, you may have to connect to a specific port.
When using a PBX system, make sure the call waiting tone is off.
When using a PBX system, dial the outside line prefix before dialing the fax number.
For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be
useful for distinguishing between fax and voice calls.
The default printer settings enable the printer to receive faxes using all the ring patterns. If you want to use only one
ring pattern to receive faxes, you must disable the other ring patterns.
If you subscribe to a distinctive ring service, follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Faxing
65
Downloaded From ManualsPrinter.com Manuals 
						

							To disable a distinctive ring pattern:
1From the printer control panel, press .
2Press the arrow buttons until Settings appears, and then press .
3Press the arrow buttons until Fax Settings appears, and then press .
4Press the arrow buttons until Distinctive Rings appears, and then press .
5Press the arrow buttons until a distinctive ring pattern you do not want to use appears, and then press .
6Press the arrow buttons until Off appears, and then press .
Note: If you disable all the distinctive ring patterns, then the printer will not receive faxes.
Connecting the printer and a telephone or answering machine to the same
telephone line
1Connect one end of the telephone cable that came with the printer to the printer LINE port  .
2Connect the other end of the telephone cable to an active analog telephone wall jack .
3Remove the plug from the printer EXT port .
4Connect your telecommunications equipment directly to the printer EXT port .
Faxing
66
Downloaded From ManualsPrinter.com Manuals 
						

							Use one of the following methods:
Answering machine
Answering machine and telephone
Telephone or a telephone with an integrated answering
machine
Faxing
67
Downloaded From ManualsPrinter.com Manuals 
						

							Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active telephone
wall jack:
Country/region
Austria
Cyprus
Denmark
Finland
France
Germany
Ireland
Italy
New Zealand
Netherlands
Norway
Portugal
Sweden
Switzerland
United Kingdom
Countries or regions except Austria, Germany, and Switzerland
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering
machine, telephone, or other telecommunications equipment to the printer.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
Note: There is a special RJ‑11 plug installed in the printer EXT port 
. Do not remove this plug. It is necessary
for the proper operation of the fax function and connected telephones.
2Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone
wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
3Connect the answering machine or telephone to the adapter.
Faxing
68
Downloaded From ManualsPrinter.com Manuals 
						

							Use one of the following methods:
Answering machine
Telephone
Faxing
69
Downloaded From ManualsPrinter.com Manuals 
						

							Austria, Germany, and Switzerland
There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper
operation of the fax function and connected telephones.
Connecting to a telephone wall jack in Germany
Note: There is a special RJ‑11 plug installed in the printer EXT port 
. Do not remove this plug. It is necessary for
the proper operation of the fax function and connected telephones.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the adapter.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
Faxing
70
Downloaded From ManualsPrinter.com Manuals