Lexmark X204n User Manual

							3Connect the adapter into the N slot of an active analog telephone wall jack.
4If you would like to use the same line for both fax and telephone communication, then connect a second telephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
5If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone
wall jack.
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							Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Remove the protective plug from the printer EXT port .
4Connect your telephone to the computer telephone jack.
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							5Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Setting the date and time
If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date
and time will be printed on every fax job. To set the date and time:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Security.
4Click Set Date and Time.
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							5In the Network Time Protocol section, select Enable NTP.
Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then
enter the current date and time.
6Verify that the time zone is correct.
7Click Submit.
Sending a fax
Sending a fax using the printer control panel
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number, and then press .
Notes:
To cause a two‑ or three‑second pause in a fax number, press the Redial/Pause button. The dial pause
appears as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.
Press  to move the cursor to the left and delete a number.
To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.
Press 
.
5Press 1 to enter another fax number, or press 2 to end fax number entry.
6Press .
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software programs.
For Windows users
1
With a file open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Click the Other Options tab, and then click Fax.
4On the Fax screen, type the name and number of the fax recipient.
5Click OK, and then click OK again.
6Click Send.
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							For Mac OS X version 10.5 users
The steps for sending a fax from the computer vary depending on your operating system. For specific instructions using
other Macintosh OS versions, see your Mac OS Help.
1With a document open, choose File > Print.
2From the Printer pop‑up menu, choose your printer.
Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. To install
the fax driver, choose Add a printer, and then install the printer again with a different name, choosing the fax
version of the driver.
3Enter the fax information (for example, the name and number of the fax recipient).
4Click Fax.
Sending a fax at a scheduled time
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number, and then press .
5From the Fax area, press the Options button.
6Press the arrow buttons until Delayed Send appears, and then press .
7Using the keypad, enter the time you want to send the fax.
If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.
8Press .
9Using the keypad, enter the date you want to send the fax.
10Press .
11Press 
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							Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single
fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
6Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7Click Add.
Creating a fax destination shortcut using the printer control panel
1Press .
Directory Search appears.
2Press the arrow buttons until Add appears, and then press .
3Press the arrow buttons until Fax Number appears, and then press .
4Enter the fax number, and then press .
5Press 1 to enter another fax number, or press 2 to end fax number entry.
6After selecting 2=NO, Enter Name appears.
aPress the button on the keypad that corresponds with the letter you want. The first time you press the button,
the number for that button appears. When you press the button again, one of the letters assigned to that button
appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
cOnce the fax name is entered, press .
Save as Shortcut appears.
dEnter the shortcut number, and then press .
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							Using shortcuts and the address book
Using fax shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers
when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the Manage
Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single
recipient or multiple recipients. By making a group fax destination with a shortcut number, you can easily fax broadcast
information to an entire group.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the shortcut number.
4Press .
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Press the  button.
Search appears on the second line.
5To send your fax, press .
6Press the arrow buttons until the fax number you want appears, and then press .
7To send your fax, press .
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							Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Super
Fine (slowest speed, highest resolution).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number using the keypad.
5Press the Options button.
6Press the arrow buttons until Resolution appears, and then press .
7Press the arrow buttons to change the resolution, and then press .
8Press .
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number using the keypad.
5Press the Options button.
6Press the arrow buttons until Darkness appears, and then press .
7Press the arrow buttons to make the fax lighter or darker, and then press .
8Press .
Blocking junk faxes
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
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							4Click Analog Fax Setup.
5Select Block No Name Fax.
This option blocks all incoming faxes that have a private caller ID or no fax station name.
6In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.
7Click Submit.
Viewing a fax log
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Reports.
3Click Fax Job Log or Fax Call Log.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press  to cancel the job.
Canceling appears. The printer clears all pages in the ADF or printer and then cancels the job.
Understanding fax options
Original Size
This option lets you choose the size of the documents you are going to fax.
Content
This option tells the printer the original document type. Content affects the quality and size of your scan to fax.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
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							Resolution
This option increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This increases the amount
of time required for the scan and increases the quality of the fax output.
Standard—Suitable for most documents
Fine—Recommended for documents with small print
Super fine—Recommended for original documents with fine detail
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Improving fax quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of the fax, and preserving images
copied from the original document is not a concern.
Text mode is recommended for faxing receipts, carbon copy forms, and documents that
contain only text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when faxing an original document that contains a mixture of text
and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use
Photograph mode?Use Photograph mode when faxing photos printed on a laser printer or taken from a magazine
or newspaper.
Forwarding a fax
This option lets you print and forward received faxes to a fax number.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Fax Forwarding box, and then select one of the following:
Print
Print and Forward
Forward
6From the Forward to list, select Fax.
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