Lexmark X204n User Manual

							Additional printer setup
Attaching cables
1Connect the power cord to the printer first and then to a wall outlet.
2Connect the printer to a computer or a network.
For a local connection, make sure to install the printer CD before connecting a USB cable.
For a network connection, connect an Ethernet cable before installing the printer CD.
1
23
1Ethernet port
2USB port
3Printer power cord socket
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1Close all open software programs.
2Insert the Software and Documentation CD.
3From the main installation dialog, click Install.
4Follow the instructions on the screen.
Additional printer setup
21
Downloaded From ManualsPrinter.com Manuals 
						

							For Macintosh users
1Close all open software applications.
2Insert the Software and Documentation CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screen.
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the Drivers & Downloads menu, click Driver Finder.
3Select your printer, and then select your operating system.
4Download the driver and install the printer software.
Verifying printer setup
If your printer is a network model and is attached to a network, print a network setup page to verify the network
connection. This page also provides important information that aids network printing configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Reports appears, and then press .
4Press the arrow buttons until Menu Settings Page appears, and then press .
After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Reports appears, and then press .
Additional printer setup
22
Downloaded From ManualsPrinter.com Manuals 
						

							4Press the arrow buttons until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet connections.
Before you install the printer on a wired network, make sure that:
You have completed the initial setup of the printer.
The printer is connected to your network with the appropriate type of cable.
For Windows users
1Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then launch the CD manually:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2Click Install Printer and Software.
3Click Agree to agree to the License Agreement.
4Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on‑screen instructions.
5Select Wired Network Attach, and then click Next.
6Select the printer manufacturer from the list.
7Select the printer model from the list, and then click Next.
8Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, then click Add Port and follow
the on‑screen instructions.
9Follow the on‑screen instructions to complete the installation.
For Macintosh users
1Allow the network DHCP server to assign an IP address to the printer.
2Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 22.
3Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
Additional printer setup
23
Downloaded From ManualsPrinter.com Manuals 
						

							4Install the drivers and add the printer.
aInstall a PPD file on the computer:
1Insert the Software and Documentation CD in the CD or DVD drive.
2Double-click the installer package for the printer.
3From the Welcome screen, click Continue.
4Click Continue again after viewing the Readme file.
5Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6Select a Destination, and then click Continue.
7From the Easy Install screen, click Install.
8Type the user password, and then click OK.
All the necessary software is installed on the computer.
9Click Restart when installation is complete.
bAdd the printer:
For IP printing:
In Mac OS X version 10.5
1
From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Select the printer from the list.
5Click Add.
In Mac OS X version 10.4 and earlier
1
From the Finder desktop, choose Go > Applications.
2Double‑click Utilities.
3Double‑click Printer Setup Utility or Print Center.
4From the Printer List, click Add.
5Select the printer from the list.
6Click Add.
Note: If the printer does not show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup
24
Downloaded From ManualsPrinter.com Manuals 
						

							Minimizing your printers environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycling
By selecting certain printer settings or tasks, you may be able to reduce your printers impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see Using Eco-Mode.
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 40.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing, copying, or receiving
faxes. You can:
Use both sides of the paper
You can control whether print appears on one or two sides of the paper for a printed document or a copy. For more
information, see:
“Printing on both sides of the paper (duplexing)” on page 43
“Copying on both sides of the paper (duplexing)” on page 50
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper from
the Print dialog.
To copy two or four consecutive pages of a multiple‑page document onto one side of a single sheet of paper, see
“Copying multiple pages onto a single sheet” on page 55.
Minimizing your printers environmental impact
25
Downloaded From ManualsPrinter.com Manuals 
						

							Choose scanning
You can avoid making a paper output of a document or photograph by scanning it and then saving it to a computer
program or application. For more information, see:
“Scanning to a computer” on page 82
“E-mailing a document” on page 59
Check your first draft for accuracy
Before printing or making multiple copies of a document:
Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer
display, to see what the document will look like before you print it.
Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 136.
Use lower settings
Use lower settings, such as a lower darkness setting from the Copy or Finishing menu.
Saving energy
For additional information on saving power, see the Notices chapter.
Using Eco‑Mode
Use Eco‑Mode to quickly select one or more ways to reduce your printers environmental impact.
Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.
ChooseTo
Energy Reduce energy use, especially when the printer is idle.
Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
The printer enters Power Saver mode after one minute of inactivity.
When the printer enters Power Saver mode, the printer control panel display light is turned off.
The scanner lamps are activated only when a scan job is started.
Paper Turn off print log features.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications for your printer.
To select an Eco‑Mode setting:
1From the printer control panel, press .
2Press the arrow buttons until Settings appears, and then press .
Minimizing your printers environmental impact
26
Downloaded From ManualsPrinter.com Manuals 
						

							3Press the arrow buttons until General Settings appears, and then press .
4Press the arrow buttons until Eco‑Mode appears, and then press .
5Select the setting you want, and then press.
Submitting changes appears.
Adjusting Power Saver
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Settings appears, and then press .
4Press the arrow buttons until General Settings appears, and then press .
5Press the arrow buttons until Timeouts appears, and then press .
6Press the arrow buttons until Power Saver appears, and then press .
7Press the arrow buttons to increase or decrease the number of minutes before the printer enters Power Saver
mode, and then press 
. Available settings are Disabled and a range from 1–240 minutes.
Note: Power Saver settings can also be adjusted by issuing a Printer Job Language (PJL) command. For more
information, see the Technical Reference available on the Lexmark Web site at www.lexmark.com/publications.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycling
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1Visit our Web site at www.lexmark.com/recycle.
2Find the product type you want to recycle, and then select your country from the list.
3Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
Minimizing your printers environmental impact
27
Downloaded From ManualsPrinter.com Manuals 
						

							Expanded polystyrene (EPS) foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities
may not exist in your area. For information on EPS foam recycling locations:
1Visit EPS Recycling Internationals Web site at www.epsrecycling.org/pages/intcon.html.
2Select your country or region from the list, and then click the links or use the contact information provided.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it
both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the pre‑paid shipping label. You can also:
1Visit our Web site at www.lexmark.com/recycle.
2From the Toner Cartridges section, select your country from the list.
3Follow the instructions on the computer screen.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
ChooseTo
On Reduce printer noise.
You may notice a reduction in processing speed.
Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page
is printed.
Fans run at a reduced speed or are turned off.
If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer.
Off Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1From the printer control panel, press .
2Press the arrow buttons until Settings appears, and then press .
3Press the arrow buttons until General Settings appears, and then press .
Minimizing your printers environmental impact
28
Downloaded From ManualsPrinter.com Manuals 
						

							4Press the arrow buttons until Quiet Mode appears, and then press .
5Select the setting you want, and then press.
Submitting changes appears.
Minimizing your printers environmental impact
29
Downloaded From ManualsPrinter.com Manuals 
						

							Loading paper and specialty media
This section explains how to load the 250-sheet tray and the manual feeder. It also includes information about paper
orientation and setting the Paper Size and Paper Type.
Setting the Paper Size and Paper Type
To print on a different size or type of paper, load the paper and then change the printer settings.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
Paper Menu appears.
3Press .
4Press the arrow buttons until Size/Type appears, and then press .
Select Source appears.
5Press the arrow buttons until the paper source you want appears, and then press .
6To change the size setting:
aPress the arrow buttons until Size appears next to the paper source you want to use, and then press .
The current paper size setting appears.
bPress the arrow buttons until the size you want appears, and then press .
Submitting Changes appears.
7To change the type setting:
aPress the arrow buttons until Type appears next to the paper source you want to use, and then press .
The current paper type setting appears.
bPress the arrow buttons until the type you want appears, and then press .
Submitting Changes appears.
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the Manual Feeder to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
Units of measure (inches or millimeters)
Portrait Height and Portrait Width
Feed Direction
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).
Paper that weighs at least 75 g/m
2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.) wide.
Loading paper and specialty media
30
Downloaded From ManualsPrinter.com Manuals