Lexmark X204n User Manual

							Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, select the closest larger listed size.
For information on card stock and labels, see the Card Stock & Label Guide.
Paper types and weights supported by the printer
The printer engine and manual feeder support 60–90 g/m2 (16–24 lb) paper weights. The ADF supports 60–105 g/m2
(16‑28 lb paper). Short grain paper less than 64 g/m2 (17 lb) is not supported.
Note: Paper that weighs at least 75 g/m
2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.)
wide.
Paper typePaper tray (250 sheets)Manual feeder (1 sheet)ADF (30 sheets)1
Paper
Plain
Light
Heavy
Rough/Cotton
Recycled
Custom
Bond
Letterhead
Colored Paper
Card stock XX
Glossy paper X X X
Paper labels
2X
Transparencies
Envelopes XX
1 Available on selected models.
2 Single-sided paper labels designed for laser printers are supported for occasional use: no more than 20 pages of labels a
month. Vinyl, pharmacy, and dual-web labels are not supported.
Paper sizes supported by the printer
Note: Paper that weighs at least 75 g/m2 (20 lb) is recommended for sizes less than or equal to 182 mm (7.17 in.)
wide.
Paper and specialty media guidelines
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							Paper size1DimensionsPaper tray (250 sheets)Manual feeder (1 sheet)
A4210 x 297 mm (8.3 x 11.7 in.)
A52148 x 210 mm (5.8 x 8.3 in.)
Executive184 x 267 mm (7.3 x 10.5 in.)
Folio216 x 330 mm (8.5 x 13 in.)
JIS B52182 x 257 mm (7.2 x 10.1 in.)
Legal216 x 356 mm (8.5 x 14 in.)
Letter216 x 279 mm (8.5 x 11 in.)
Oficio216 x 340 mm (8.5 x 13.4 in.)
Statement2140 x 216 mm (5.5 x 8.5 in.)
Universal76.2 x 127 mm (3 x 5 in.) up to
216 x 356 mm (8.5 x 14 in.)X3
B5 Envelope176 x 250 mm (6.9 x 9.8 in.)X
C5 Envelope162 x 229 mm (6.4 x 9 in.)X
DL Envelope110 x 220 mm (4.3 x 8.7 in.)X
7 3/4 Envelope (Monarch)98 x 191 mm (3.9 x 7.5 in.)X
9 Envelope98 x 225 mm (3.9 x 8.9 in.)X
10 Envelope105 x 241 mm (4.1 x 9.5 in.)X
Other Envelope229 x 356 mm (9 x 14 in.)X
1 If a paper size you want to use is not listed, configure a Universal paper size. For more information, see “Configuring
Universal paper settings” on page 30.
2 Grain long only.
3 Supports only sizes for which the paper guide tabs can be adjusted to lightly touch the side of the paper stack.
Paper and specialty media guidelines
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							Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media
can affect how reliably documents print. For more information, see “Avoiding jams” on page 136 and “Storing paper”
on page 40.
Printing a document
1From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2Send the print job:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
cClick OK, and then click Print.
For Macintosh users
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3Click Print.
Printing on both sides of the paper (duplexing)
1From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2Send the first page of the print job. For more information, see “Printing a document” on page 43.
Printing
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							3Flip the printed document, and then load it in the paper tray as shown.
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C
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3DEF6MNO9WXYZ#2ABC5JKL8TUV01@!
.GHI4P
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S7*
AB C
4Send the second page of the print job.
Printing specialty documents
Tips on using letterhead
Use letterhead designed specifically for laser printers.
Print samples on the letterhead being considered for use before buying large quantities.
Before loading letterhead, fan the stack to prevent sheets from sticking together.
Page orientation is important when printing on letterhead. For information on how to load letterhead, see:
–“Loading the paper tray” on page 32
–“Using the manual feeder” on page 35
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
Printing
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							When printing on transparencies:
Feed transparencies from the standard 250‑sheet tray or the manual feeder.
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 190°C (374°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 200°C (392°F) if Transparency Weight is set to
Heavy and Transparency Texture is set to Rough. If the transparencies you are using can withstand that
temperature, select those settings using the Embedded Web Server, or from the printer control panel Paper
menu.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
We recommend Lexmark part number 70X7240 for letter‑size transparencies and Lexmark part number 12A5010
for A4‑size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
Load envelopes from the manual feeder.
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper or 25% cotton bond. Use up to
105 g/m
2 (28 lb bond) weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must
not exceed 90 g/m
2 (24 lb bond) weight.
The minimum supported weight for envelopes is 75 g/m2 (20 lb bond). For non‑peel strip, self‑seal envelopes, the
minimum supported weight is 80 g/m 
2 (21 lb bond).
Use only new envelopes.
To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
–Have rough, cockle, or laid finishes
Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Printing
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							Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets. Vinyl, pharmacy, and dual‑sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
Use labels only in the paper tray or manual feeder. Do not use labels in the ADF.
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
–The labels can withstand temperatures up to 225°C (437°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at the highest fusing temperature if Label Weight is set to Heavy. Select this
setting from the Embedded Web Server or from the printer control panel Paper menu.
–Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
Make sure the Paper Type is Card Stock.
Select the appropriate Paper Texture setting.
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
Use grain short card stock when possible.
Printing
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							Printing information pages
See “Printing a menu settings page” on page 22 and “Printing a network setup page” on page 22 for more information
on printing these pages.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Reports appears, and then press .
4Press the arrow buttons until Print Fonts appears, and then press .
5Press the arrow buttons until PCL Fonts or PostScript Fonts appears, and then press .
After the font sample list prints, Ready appears.
Canceling a print job
Canceling a print job from the printer control panel
1Press .
Stopping... appears, followed by Cancel Print Job.
2Press .
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
In Windows Vista:
1Click .
2Click Control Panel.
3Click Hardware and Sound.
4Click Printers.
5Double‑click the printer icon.
6Select the job to cancel.
7From the keyboard, press Delete.
Printing
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							In Windows XP:
1Click Start.
2From Printers and Faxes, double‑click the printer icon.
3Select the job to cancel.
4From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double‑click the printer icon.
A list of print jobs appears in the printer window.
2Select a job to cancel.
3From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5:
1From the Apple menu, choose System Preferences.
2Click Print & Fax, and then double‑click the printer icon.
3From the printer window, select the job to cancel.
4From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1From the Go menu, choose Applications.
2Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.
3Double‑click the printer icon.
4From the printer window, select the job to cancel.
5From the icon bar at the top of the window, click the Delete icon.
Printing
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							Copying
ADFScanner glass
ABC
Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.3DEF6MNO9WXYZ#
2ABC5JKL8TUV0
1@!.GHI4PQRS7*
A
BC
Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press .
4If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
5Press  to return to Ready.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the printer control panel, press Copy, or use the keypad to enter the number of copies.
4Change the copy settings as needed.
Copying
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							5From the printer control panel, press .
6Press  to return to Ready.
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the upper left corner.
2From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.
3Change the copy settings as needed.
4From the printer control panel, press .
5Place the next document on the scanner glass, and then press 1 on the keypad. Otherwise, press 2 on the keypad.
6Press  to return to Ready.
Copying on both sides of the paper (duplexing)
1Load a document facedown on the scanner glass.
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2ABC5JKL8TUV0
1@!.GHI4PQRS7*
A
BC
2From the printer control panel, press the Copy button.
3Press  to copy the first side of the original document.
4Flip the original document, and then load it facedown on the scanner glass.
3DEF6MNO9WXYZ#
2ABC5JKL8TUV0
1@!.GHI4PQRS7*
ABC
ABC
Copying
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