Lexmark X204n User Manual

							Learning about the printer
Thank you for choosing this printer!
Weve worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
Were committed to delivering performance and value with our printers, and we want to make sure youre satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for?Find it here
Initial setup instructions:
Connecting the printer
Installing the printer softwareSetup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at www.lexmark.com/publications/.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
Configuring printer settings
Viewing and printing documents and photos
Setting up and using printer software
Setting up and configuring the printer on a network,
depending on your printer model
Caring for and maintaining the printer
Troubleshooting and solving problemsUsers Guide—The Users Guide is available on the
Software and Documentation CD.
For updates, check our Web site at
www.lexmark.com/publications/.
Help  using  the  printer  software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click 
? to view context‑sensitive information.
Notes:
The Help installs automatically with the printer
software.
The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
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							What are you looking for?Find it here
The latest supplemental information, updates, and technical
support:
Documentation
Driver downloads
Live chat support
E‑mail support
Telephone supportLexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
support.lexmark.com.
Rest of the world—See the printed warranty that
came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. It is important to:
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
–Away from the direct airflow of air conditioners, heaters, or ventilators
–Free from direct sunlight, humidity extremes, or temperature fluctuations
–Clean, dry, and free of dust
Allow the following recommended amount of space around the printer for proper ventilation:
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1Left Side 31 cm (12 in.)
2Right Side 31 cm (12 in.)
3Front 41 cm (16 in.)
4Rear 15 cm (6 in.)
5Top 31 cm (12 in.)
Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
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1Printer control panel
2Standard exit bin
3Paper stop
4Manual feeder
5Paper tray (250 sheets)
6Front door
7Front door release button
Configured model
The following illustration shows the fully configured printer:
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1Automatic Document Feeder (ADF)
2Printer control panel
3Standard exit bin
4Paper stop
5Manual feeder
6Paper tray (250 sheets)
7Front door
8Front door release button
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability.
Note: Fax is supported on selected models only.
You can:
Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer or an e-mail address.
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							Understanding the ADF and scanner glass
Automatic Document Feeder (ADF)Scanner glass
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Use the ADF for multiple‑page documents.
Note: The ADF is available on selected models only.
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Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
You can use the ADF or the scanner glass to copy or scan documents.
Using the ADF
Note: The ADF is available on selected models only.
The ADF can copy or scan multiple pages. When using the ADF:
Load the document into the ADF faceup, short edge first.
Load up to 30 sheets of 75 g/m2 (20 lb) plain paper in the ADF input tray.
Scan sizes from 139.7 mm x 210 mm (5.5 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
Scan documents with mixed page sizes (letter and legal).
Scan media weights from 60 to 105 g/m2 (16 to 28 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
Place a document facedown on the scanner glass in the upper left corner.
Scan or copy documents from 114.3 x 139.7 mm (4.5 x 5.5 in.) to 215.9 x 297.2 mm (8.5 x 11.7 in.).
Copy books up to 25.4‑mm (1.0 in.) thick.
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							Understanding the printer control panel
Shortcuts
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Redial/Pause
Address BookSelect
Start Stop/Cancel Menu
Back
Options
Copy
Scan/Email
FaxHook
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ItemDescription
1Selections and
settingsSelect a function such as Copy, Scan/Email, Fax, or Options. Use the address book when scanning
to e‑mail.
Note: Fax mode is not available on selected printer models.
2Display  area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus; start, stop, or cancel a print job.
3Keypad  area Enter numbers, letters, or symbols on the display. Access the Address Book or change the default
fax settings on printer models that support fax.
1
2
3
4
Options
Copy
Scan/Email
Fax
ItemDescription
1Copy Enters the copy function
2Scan/Email Enters the scan or scan to e‑mail function
3Fax Enters the fax function
Note: Fax mode is not available on selected printer models.
4Options Temporarily changes settings such as Original Size, Paper Source, and Scale
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							Select
Start Stop/Cancel Menu
Back
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7 8 9
ItemDescription
1Menu
Enters the administration menus
2Display View scanning, copying, faxing, and printing options as well as status and error messages
3Stop/Cancel
Stops printing
Exits a menu and returns to Ready
4Start
Starts a copy, scan, or fax job
5Right arrow
Scrolls right
6Select
Accepts menu selections and settings
7Left arrow
Scrolls left
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							ItemDescription
8Indicator light
Off—The power is off.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Blinking red—Operator intervention is needed.
9Back
Returns to the previous menu
Shortcuts
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Redial/Pause
Address Book
Hook
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ItemDescription
1Hook
Press  to take the line off‑hook (like picking up a telephone receiver) when faxing. Press 
a second time to hang up the line.
Note: Fax mode is not available on selected printer models.
2Keypad
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Enter numbers, letters, or symbols on the display.
3Shortcuts
#
Enters the shortcut screen
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							ItemDescription
4Address Book
Access any of the programmed shortcuts (1‑99) for fax and e‑mail.
Note: Fax mode is not available on selected printer models.
5Redial/Pause
Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
Press the Redial/Pause button to redial a fax number.
The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
Note: Fax mode is not available on selected printer models.
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