Kyocera TASKalfa 250ci User Manual

OPERATION GUIDE6-1
6Document Box
This chapter explains the typical procedure fo r utilizing Document Box.
• Using a Custom Box ... ..................................................6-2
• Using a Job Box ....... .......................................... .........6-12
• Printing Documents Stored in Removable USB Memory ........................................................................... .........6-20
• Saving Documents to USB Me mory (Scan to USB) ...6-22
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Document Box 
6-2OPERATION GUIDE
Using a Custom Box 
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-47 .
Creating a New Custom Box
Use the procedure below to create a new box in the user box.
1Press the Document Box  key.
2Press [Custom Box] and then [Register/Edit Box].
3Press [Add].
4Press [Change] for each item, enter the information 
and then press [OK]. 
The table below lists the...

Document Box 
OPERATION GUIDE6-3
6
NOTE: If user login administration is enabled, Owner 
and Permission are also displayed. Refer to  Creating 
new Custom Boxes when user login administration is 
enabled on page 3-48 .
5Check the details you have entered and then press 
[Register]. The Custom Box is created.
Setting the document deletion time
Sets the time when documents stored in a custom box are deleted. 
The procedure for using Auto File Deletion Time is explained below.
1Press the  System Menu  key....

Document Box 
6-4OPERATION GUIDE
3Set the time at which the document is deleted by 
pressing [+], [-]. Press [# Keys] to enter the time 
directly using the numeric keys.
4Press [OK]. The time for document deletion is set.
Storing Documents
The procedure for storing documents in a custom box is explained below.
1Press the  Document Box  key.
2Place the originals in the document processor or on 
the platen.
3Press [Custom Box], select the box where the 
document will be stored an d then press [Store...

Document Box 
OPERATION GUIDE6-5
6
Printing Documents
The procedure for printing documents in a custom box is explained below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to print and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: To deselect, press the checkbox again and 
remove the...

Document Box 
6-6OPERATION GUIDE
Sending Documents
The procedure for sending documents in a custom box is explained below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to send and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to send by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: You cannot select and send multiple 
documents. 
To deselect, press...

Document Box 
OPERATION GUIDE6-7
6
Form Overlay from Custom Boxes
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes 
and then print the results. 
Use the procedure below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to overlay the image into and 
print, and then press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print...

Document Box 
6-8OPERATION GUIDE
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple 
documents together. You can also copy document s to USB memory connected to this machine.
Moving a Document / Copying a Document
The procedure for moving or copying documents is explained below.
1Press the  Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to move or copy and press 
[Open].
NOTE: If a...

Document Box 
OPERATION GUIDE6-9
6
6To copy or move the document to a custom box, 
select the destination box. 
To copy the document to USB memory, selected 
the destination folder and press [Next]. If 
necessary, set the saved file size and the file 
format, etc.
7Press [Move] or [Copy] and then press [Yes] in the 
confirmation screen. The selected document is 
moved or copied.
NOTE: If the box to which the document is to be 
moved or copied is protected by a password, enter the 
correct password....

Document Box 
6-10OPERATION GUIDE
5Arrange the documents into the order in which they 
are to be joined. 
Highlight the document you want to rearrange and 
press [Up] or [Down] to move it to the correct place 
in the sequence.
6Press [Next].
7Press [File Name], enter the file name for the joined 
document and press [OK].
NOTE: Enter up to 32 characters as the file name.
8Press [Join] and then press [Yes] in the 
confirmation screen. The documents are joined.
NOTE: After joining, the original documents...