HP Photosmart Premium Fax C410 User Manual
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5.If your modem software is set to receive faxes to your computer automatically, turn off that setting. NOTE:If you do not turn off the automatic fax reception setting in your modem software, the HP Photosmart will not be able to receive faxes. 6.Now you need to decide how you want the HP Photosmart to answer calls, automatically or manually: • If you set up the HP Photosmart to answer calls automatically, it answers all incoming calls and receives faxes. The HP Photosmart will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP Photosmart answers the call. To set up the HP Photosmart to answer calls automatically, turn on the Auto Answer setting. • If you set up the HP Photosmart to answer faxes manually, you must be available to respond in person to incoming fax calls or the HP Photosmart cannot receive faxes. To set up the HP Photosmart to answer calls manually, turn off the Auto Answer setting. 7.Run a fax test. If you pick up the phone before the HP Photosmart answers the call and hear fax tones from a sending fax machine, you will need to answer the fax call manually. Set up the HP Photosmart for faxing 29 Finish setting up the HP Photosmart
Case I: Shared voice/fax line with answering machine If you receive both voice calls and fax calls at the same phone number, and you also have an answering machine that answers voice calls at this phone number, set up the HP Photosmart as described in this section. Figure 3-9 Back view of the HP Photosmart 1Telephone wall jack 2IN port on your answering machine 3OUT port on your answering machine 4Telephone (optional) 5Answering machine 6Use the phone cord supplied in the box with the HP Photosmart to connect to the 1-LINE port To set up the HP Photosmart with a shared voice/fax line with answering machine 1.Remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart. 2.Unplug your answering machine from the telephone wall jack, and connect it to the port labeled 2-EXT on the back of the HP Photosmart. NOTE:If you do not connect your answering machine directly to the HP Photosmart, fax tones from a sending fax machine might be recorded on your answering machine, and you probably will not be able to receive faxes with the HP Photosmart. Chapter 3 30 Finish setting up the HP Photosmart Finish setting up the HP Photosmart
3.Using the phone cord supplied in the box with the HP Photosmart, connect one end to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart. NOTE:If you do not use the supplied cord to connect from the telephone wall jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. 4.(Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the OUT port. NOTE:If your answering machine does not let you connect an external phone, you can purchase and use a parallel splitter (also known as a coupler) to connect both the answering machine and telephone to the HP Photosmart. You can use standard phone cords for these connections. 5.Turn on the Auto Answer setting. 6.Set your answering machine to answer after a low number of rings. 7.Change the Rings to Answer setting on the HP Photosmart to the maximum number of rings supported by your device. (The maximum number of rings varies by country/ region.) 8.Run a fax test. When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP Photosmart monitors the call during this time, listening for fax tones. If incoming fax tones are detected, the HP Photosmart will emit fax reception tones and receive the fax; if there are no fax tones, the HP Photosmart stops monitoring the line and your answering machine can record a voice message. Case J: Shared voice/fax line with computer dial-up modem and answering machine If you receive both voice calls and fax calls at the same phone number, and you also have a computer dial-up modem and answering machine connected on this phone line, set up the HP Photosmart as described in this section. Since your computer dial-up modem shares the phone line with the HP Photosmart, you will not be able to use both your modem and the HP Photosmart simultaneously. For example, you cannot use the HP Photosmart for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet. There are two different ways to set the HP Photosmart with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports. •If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial Set up the HP Photosmart for faxing 31 Finish setting up the HP Photosmart
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.) Figure 3-10 Example of a parallel splitter •If your computer has two phone ports, set up the HP Photosmart as described below. Figure 3-11 Back view of the HP Photosmart 1Telephone wall jack 2IN phone port on your computer 3OUT phone port on your computer 4Telephone (optional) 5Answering machine 6Computer with modem 7Use the phone cord supplied in the box with the HP Photosmart to connect to the 1-LINE port To set up the HP Photosmart on the same phone line as a computer with two phone ports 1.Remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart. 2.Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP Photosmart. Chapter 3 32 Finish setting up the HP Photosmart Finish setting up the HP Photosmart
3.Unplug your answering machine from the telephone wall jack, and connect it to the “OUT” port on the back of your computer modem. This allows a direct connection between the HP Photosmart and your answering machine, even though the computer modem is connected first in line. NOTE:If you do not connect your answering machine in this way, fax tones from a sending fax machine might be recorded on your answering machine, and you might not be able to receive faxes with the HP Photosmart. 4.Using the phone cord supplied in the box with the HP Photosmart, connect one end to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart. NOTE:If you do not use the supplied cord to connect from the telephone wall jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. 5.(Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the OUT port. NOTE:If your answering machine does not let you connect an external phone, you can purchase and use a parallel splitter (also known as a coupler) to connect both the answering machine and telephone to the HP Photosmart. You can use standard phone cords for these connections. 6.If your modem software is set to receive faxes to your computer automatically, turn off that setting. NOTE:If you do not turn off the automatic fax reception setting in your modem software, the HP Photosmart will not be able to receive faxes. 7.Turn on the Auto Answer setting. 8.Set your answering machine to answer after a low number of rings. 9.Change the Rings to Answer setting on the HP Photosmart to the maximum number of rings supported by your device. (The maximum number of rings varies by country/ region.) 10.Run a fax test. When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP Photosmart monitors the call during this time, listening for fax tones. If incoming fax tones are detected, the HP Photosmart will emit fax reception tones and receive the fax; if there are no fax tones, the HP Photosmart stops monitoring the line and your answering machine can record a voice message. Case K: Shared voice/fax line with computer dial-up modem and voice mail If you receive both voice calls and fax calls at the same phone number, use a computer dial-up modem on the same phone line, and subscribe to a voice mail service through your telephone company, set up the HP Photosmart as described in this section. Set up the HP Photosmart for faxing 33 Finish setting up the HP Photosmart
NOTE:You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing. Since your computer dial-up modem shares the phone line with the HP Photosmart, you will not be able to use both your modem and the HP Photosmart simultaneously. For example, you cannot use the HP Photosmart for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet. There are two different ways to set up the HP Photosmart with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports. •If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.) Figure 3-12 Example of a parallel splitter Chapter 3 34 Finish setting up the HP Photosmart Finish setting up the HP Photosmart
•If your computer has two phone ports, set up the HP Photosmart as described below. Figure 3-13 Back view of the HP Photosmart 1Telephone wall jack 2IN phone port on your computer 3OUT phone port on your computer 4Telephone 5Computer with modem 6Use the phone cord supplied in the box with the HP Photosmart to connect to the 1-LINE port To set up the HP Photosmart on the same phone line as a computer with two phone ports 1.Remove the white plug from the port labeled 2-EXT on the back of the HP Photosmart. 2.Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP Photosmart. 3.Connect a phone to the OUT port on the back of your computer dial-up modem. 4.Using the phone cord supplied in the box with the HP Photosmart, connect one end to your telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of the HP Photosmart. NOTE:If you do not use the supplied cord to connect from the telephone wall jack to the HP Photosmart, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. Set up the HP Photosmart for faxing 35 Finish setting up the HP Photosmart
5.If your modem software is set to receive faxes to your computer automatically, turn off that setting. NOTE:If you do not turn off the automatic fax reception setting in your modem software, the HP Photosmart will not be able to receive faxes. 6.Turn off the Auto Answer setting. 7.Run a fax test. You must be available to respond in person to incoming fax calls, or the HP Photosmart cannot receive faxes. Additional fax setup information For additional fax setup information, in specific countries/regions, see the Fax Configuration Web site listed below. Austriawww.hp.com/at/faxconfig Germanywww.hp.com/de/faxconfig Switzerland (French)www.hp.com/ch/fr/faxconfig Switzerland (German)www.hp.com/ch/de/faxconfig United Kingdomwww.hp.com/uk/faxconfig Spainwww.hp.com/es/faxconfig The Netherlandswww.hp.com/nl/faxconfig Belgium (France)www.hp.com/be/fr/faxconfig Belgium (Dutch)www.hp.com/be/nl/faxconfig Portugalwww.hp.com/pt/faxconfig Swedenwww.hp.com/se/faxconfig Finlandwww.hp.com/fi/faxconfig Denmarkwww.hp.com/dk/faxconfig Norwaywww.hp.com/no/faxconfig Irelandwww.hp.com/ie/faxconfig Francewww.hp.com/fr/faxconfig Italywww.hp.com/it/faxconfig South Africawww.hp.com/za/faxconfig Polandwww.hp.pl/faxconfig Russiawww.hp.ru/faxconfig Chapter 3 36 Finish setting up the HP Photosmart Finish setting up the HP Photosmart
4 Get to know the HP Photosmart •Printer parts •Control panel features •Display icons •HP Apps Manager Printer parts •Front view of the printer Get to know the HP Photosmart 37 Get to know the HP Photosmart
1Automatic document feeder 2Control panel 3Photo tray 4Paper tray extender (also referred to as the tray extender) 5Paper-width guide for the photo tray 6Color graphics display (also referred to as the display) 7Output tray 8Memory card slot for Memory Stick cards 9Memory card slot for Secure Digital and xD cards 10Photo light 11Memory card slot for CompactFlash cards 12Front USB port for your camera or other storage device 13Lid backing 14Lid 15Glass 16Cartridge door access handle 17Paper-width guide for the main input tray 18Main input tray (also referred to as the input tray) •Top and rear views of the printer Chapter 4 38 Get to know the HP Photosmart Get to know the HP Photosmart