HP Photosmart C4345 User Manual

							
Scan/Fax Menu
The following options are available when you press the button next to Scan/Fax.
Start Scan
Fax Menu
Start Fax
Fax Menu
The following options are available when you press the button next to  Fax Menu. The
Fax Menu  appears when you press the button next to  Scan/Fax.
Fax Setup
Fax Settings
Fax Reports
Text and symbols
You can use the control panel keypad to enter text and symbols when you set up the fax
header information.
You can also enter symbols from the keypad when you dial a fax or phone number. When
the HP All-in-One dials the number, it will interpret the symbol and respond accordingly.
For example, if you enter a dash in the fax number, the HP All-in-One will pause before
dialing the remainder of the number. A pause is useful if you need to access an outside
line before dialing the fax number.
This section contains the following topics:
•
Enter text using the keypad on the control panel
•
Available symbols for dialing fax numbers
Enter text using the keypad on the control panel
You can enter text or symbols by using the keypad on the control panel.
Chapter 2
8 HP All-in-One overview
HP All-in-One overview
 
						

							
To enter text
1.Press the keypad numbers that correspond to the letters of a name. For example, the
letters a, b, and c correspond to the number 2, as shown on the button below.
TIP: Press a button multiple times to see the available characters. Depending
on your language and country/region setting, other characters might be available
in addition to the ones shown on the keypad.
2. After the correct letter appears,  wait for the cursor to advance automatically to the
right. Press the number that corresponds to the next letter in the name. Press the
button multiple times until the correct letter appears. The first letter of a word is
automatically set to uppercase.
To enter a space, pause, or symbol
▲ To insert a space, press  Space.
To enter a pause, press  Symbols. A dash appears in the number sequence.
To enter a symbol, such as  @, press the  Symbols button repeatedly to scroll through
the list of available symbols.
asterisk ( *)dash ( -)ampersand ( &)
period ( .)slash ( /)parentheses  ( )
apostrophe ()equals ( =)number sign ( #)
at ( @)underscore ( _)plus ( +)
exclamation ( !)semicolon ( ;)question ( ?)
comma ( ,)colon ( :)percent ( %)
approximation ( ~)  
To erase a letter, number, or symbol
▲ If you make a mistake, press  Backspace to clear it, and then make the correct entry.
After you are done entering text, press the button next to  OK to store your entry.
Available symbols for dialing fax numbers
To enter a symbol, such as *, press  Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed dial entries.
Available
symbolsDescriptionAvailable when entering
*Displays an asterisk symbol when
required for dialing.Fax header name, speed dial
names, speed dial numbers, fax or
Text and symbols 9
HP All-in-One overview
 
						

							
Available
symbolsDescriptionAvailable when entering
phone numbers, and monitor dial
entries
-When auto-dialing, the HP All-in-One
enters a pause in the number sequence.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
( )Displays a left or right parenthesis to
separate numbers, such as area codes,
for easier reading. These symbols do not
affect dialing.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
WWhen auto-dialing, W causes the HP All-
in-One to wait for a dial tone before
continuing to dial.Speed dial numbers and fax or
phone numbers
RDuring auto-dialing, the R functions the
same as a Flash button on your telephone.Speed dial numbers and fax or
phone numbers
+Displays a plus symbol. This symbol does
not affect dialing.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
Use the HP Photosmart Software
The HP Photosmart Software provides a fast and easy way to make prints of your photos.
It also provides access to other basic HP imaging software features, such as saving and
viewing your photos.
For more information on using the HP Photosmart Software:
•Check the  Contents panel on the left. Look for the  HP Photosmart Software Help
contents  book at the top.
• If you do not see the  HP Photosmart Software Help contents  book at the top of the
Contents  panel, access the software help through the HP Solution Center.
Chapter 2
(continued)
10 HP All-in-One overview
HP All-in-One overview
 
						

							
3 Find more information
You can access a variety of resources, both printed and onscreen, that provide
information about setting up and using the HP All-in-One.
Setup Guide
The Setup Guide provides instructions for setting up the HP All-in-One and
installing software. Make sure you follow the steps in the Setup Guide in order.
If you have problems during setup, check the Setup Guide for troubleshooting
information, or see  “
Troubleshooting” on page 109  in this onscreen Help.
Basics Guide
The Basics Guide contains an overview  of the HP All-in-One, including step-
by-step instructions for basic tasks , troubleshooting tips, and technical
information.
HP Photosmart animations
The HP Photosmart animations, located in  the relevant sections of the onscreen
Help, show you how to complete key tasks on the HP All-in-One. You will learn
how to load paper, insert a memory card, replace the print cartridges, and scan
originals.
Onscreen Help
The onscreen Help provides detailed instructions on using all features of the
HP All-in-One.
•The  How Do I?  section provides links so you can quickly find information
on performing common tasks.
•The  HP All-in-One overview  section provides general information about
the main features of the HP All-in-One.
•The  Troubleshooting  section provides information about resolving errors
you might encounter with the HP All-in-One.
Readme
The Readme file contains the most recent information which might not be found
in other publications.
Install the software to access the Readme file.
www.hp.com/supportIf you have Internet access, you can get help and support from the HP Web
site. This Web site offers technical  support, drivers, supplies, and ordering
information.
Find more information 11
Find more information
 
						

							
Chapter 3
12 Find more information
Find more information
 
						

							
4 How do I?
This section contains links to commonly performed tasks, such as sharing and printing
photos and optimizing your print jobs.
•“
How do I make a borderless copy of a photo?” on page 70
•“
How do I print borderless photos on 10 x 15 cm (4 x 6 inch) paper?” on page 48
•“
How do I get the best print quality?” on page 44
•“
How do I print on both sides of the paper?” on page 52
•“
How do I make multiple copies of a document?” on page 68
How do I? 13
How do I?
 
						

							
Chapter 4
14 How do I?
How do I?
 
						

							
5 Finish setting up the HP All-in-One
After you have completed  the steps in your Setup Guide, re fer to this section to help you
finish setting up the HP All-in-One. This section contains important setup-related
information for your product.
This section contains the following topics:
•
Connection information
•
Fax setup
Connection information
The HP All-in-One comes equipped with a USB port so you can connect directly to a
computer using a USB cable. You can also  share the product over an existing home
network.
This section contains the following topics:
•
Supported connection types
•
Use printer sharing
Supported connection types
The following table contains a list of supported connection types.
DescriptionRecommended number
of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer connected
with a USB cable to the
rear USB 2.0 High Speed
port on the HP All-in-One.All features are
supported.Follow the Setup Guide
for detailed instructions.
Printer sharingUp to five computers.
The host computer must
be on at all times in order
to print from the other
computers.All features resident on
the host computer are
supported. Only printing
is supported from the
other computers.Follow the instructions in
“Use printer sharing”
on page 15 .
Use printer sharing
If your computer is on a network, and another computer on the network has an HP All-
in-One connected to it by a USB cable, you can print to that printer using printer sharing.
The computer directly connected to  the HP All-in-One acts as the host for the printer and
has full software functiona lity. The other computer, which is referred to as a  client, has
access only to the print features. You must perform other functions, such as scanning
and copying, from the host computer or from the control panel on the HP All-in-One.
Connection information 15
Finish setting up the HP All-in-One
 
						

							
To enable printer sharing on a Windows computer
▲Refer to the user guide that came with your computer or see the Windows onscreen
Help.
Fax setup
After completing all the steps in the Setup Guide, use the instructions in this section to
complete your fax setup. Please keep your Setup Guide for later use.
This section enables you to change the settings on the HP All-in-One so that faxing works
successfully with other equipment and services you might already have on the same
phone line as the HP All-in-One.
NOTE: Refer to your printed documentation for complete step-by-step instructions
on setting up and configuring the HP All-in-One for faxing with other telephone or
office equipment and services.
For fax setup information in specific coun tries/regions, you can also see the Fax
Configuration Web site listed below.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Spainwww.hp.es/faxconfig
The Netherlandswww.hp.nl/faxconfig
Belgium (French)www.hp.be/fr/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
Portugalwww.hp.pt/faxconfig
Swedenwww.hp.se/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Norwaywww.hp.no/faxconfig
Irelandwww.hp.com/ie/faxconfig
Francewww.hp.com/fr/faxconfig
Italywww.hp.com/it/faxconfig
This section contains the following topics:
•
Set the date and time
•
Adjust the volume
•
Change settings on the HP All-in-One to receive faxes
Chapter 5
16 Finish setting up the HP All-in-One
Finish setting up the HP All-in-One
 
						

							
•Change settings on the HP All-in-One to send faxes
•
Test your fax setup
Related topics
“
Use the fax features” on page 79
Set the date and time
You can set the date and time from the control panel. The date and time format is based
on the language and country/region setting. When you send a fax, the current date and
time are transmitted, along with your name and fax number, as part of the fax header.
NOTE: In some countries/regions, the date and time stamp on the fax header is a
legal requirement.
NOTE: The date and time setting might get erased when the HP All-in-One is
unplugged.
To set the date and time
1. Press the button next to  Scan/Fax.
2. Press the button next to  Fax Menu.
3. Press the button next to  Fax Setup.
4. Press the button next to the down arrow to highlight  Date and Time, and then press
the button next to  OK.
5. Enter the month, day, and year by pressing the appropriate numbers on the keypad.
Depending on your country/region setting, you might enter the date in a different
order.
6. Enter the hours and minutes.
7. If your time is displayed in the 12-hour format, press  1 for AM, or  2 for PM.
The new date and time settings appear on the display.
Adjust the volume
You can adjust the volume of different aspects of the HP All-in-One, including the sounds
associated with device events, errors, and fax tones.
To adjust the volume of fax sounds
1. Press the button next to  Scan/Fax.
2. Press the button next to  Fax Menu.
3. Press the button next to  Fax Setup.
4. Press the button next to the down arrow to highlight  Sound Volume, and then press
the button next to  OK.
5. Press the button next to the down arrow to highlight  High, Medium , Low , or Off, and
then press the button next to  OK.
NOTE: If you select  Off, you will not hear a dial tone, fax tones, or incoming ring
tones. With the  Sound Volume  set to Off, you cannot send a fax using monitor
dialing, such as when using a calling card to send a fax.
Fax setup 17
Finish setting up the HP All-in-One