Brother MFC 9440CN User Manual

							Remote fax options  (black & white only)
61
9 Changing the fax forwarding 
number9
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 5 4.
dWait for a long beep, and then use the 
dial pad to enter the new number of the 
remote fax machine where you want 
your fax messages forwarded followed 
by ## (up to 20 digits).
ePress 9 0 to reset the machine when you 
have finished.
fHang up after you hear your machine 
beep.
Note
You can insert a pause in a fax number by 
using the # key.
 
 
						

							Chapter 9
62
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding or 
fax storage settings
1  OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  forwarding One long beep means the change is accepted. If you hear three 
short beeps, you cannot change because the conditions have 
not been met (for example, registering a fax forwarding 
number). You can register your fax forwarding number by 
entering 4. (See Changing the fax forwarding 
numberon page 61.) Once you have registered the number, 
fax forwarding will work. 4 Fax forwarding number
6 Fax storage
96Retrieve a fax
2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored fax 
messages. (See Retrieving fax messageson page 60.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased 
from the memory.
97Check the receiving status
1 Fax You can check whether your machine has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three 
short beeps.
98Change the receive mode
1 External TAD If you hear one long beep, your change has been accepted. 
2 Fax/Tel
3 Fax Only
90Exit
Press 90 to exit remote retrieval. Wait for the long beep, then 
replace the handset.
 
						

							63
10
10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling. 
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
Setup Receive
8.Polling RX
cPress a or b to choose Standard. 
Press OK.
dEnter the fax number you are polling. 
Press Mono Start or Colour Start.
Secure polling10
Secure Polling lets you restrict who can get 
the documents you set up to be polled. 
Secure Polling only works with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
Setup Receive
8.Polling RX
cPress a or b to choose Secure.
PressOK.
dEnter a four-digit secure code.
PressOK.
This is the security code of the fax 
machine you are polling.
eEnter the fax number you are polling.
fPress Mono Start or Colour Start.
Polling10
 
						

							Chapter 10
64
Delayed polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up one delayed polling operation.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
Setup Receive
8.Polling RX
cPress a or b to choose Timer.
PressOK.
dEnter the time (in 24-hour format) you 
want to begin polling.
PressOK.
For example, enter 21:45 for 9:45 PM.
eEnter the fax number you are polling. 
Press Mono Start or Colour Start.
The machine makes the polling call at 
the time you entered.
Sequential polling10
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
Setup Receive
8.Polling RX
cPress a or b to choose Standard, 
Secure or Timer. 
Press OK.
dChoose one of the options below.
„If you choose Standard go to e.
„If you choose Secure, enter a four-
digit number, press OK, go to e.
„If you choose Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press OK, go to e.
eSpecify the destination fax machines 
you want to poll by using One-Touch, 
Speed-Dial, Search, a Group and or the 
dial pad. You must pressOK between 
each location.
fPress Mono Start or Colour Start.
The machine polls each number or 
group in turn for a document.
Press Stop/Exit while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
press Menu, 2, 6. (See Checking and 
cancelling waiting jobson page 37.)
 
						

							Polling
65
10
Polled transmit 
(black & white only)
10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit10
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6. 
Setup Send
6.Polled TX
dPress a or b to choose Standard.
PressOK.
ePress 2 to choose 2.No if you don’t 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
fPress Mono Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page. 
Go toh.
„Press 2 or Mono Start to send the 
document.
hPlace the next page on the scanner 
glass, pressOK. Repeat g and h for 
each additional page.
 
Set Next Page
Then Press OK
iYour machine will automatically send 
the fax.
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu, 2, 6. (See Checking and cancelling 
waiting jobson page 37.)
 
 
						

							Chapter 10
66
Setup for polled transmit with 
a secure code10
Secure Polling lets you restrict who can get 
the documents you set up to be polled. 
Secure Polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6. 
Setup Send
6.Polled TX
dPress a or b to choose Secure.
Press OK.
eEnter a four-digit number.
PressOK.
fPress 2 to choose 2.No if you don’t 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
gPress Mono Start.
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page. 
Go toi.
„Press 2 or Mono Start to send the 
document.
iPlace the next page on the scanner 
glass, pressOK. Repeat h and i for 
each additional page.
 
Set Next Page
Then Press OK
jYour machine will automatically send 
the fax.
 
						

							67
11
11
Fax reports11
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
and manually.
Transmission verification 
report11
You can use the transmission report as proof 
that you sent a fax. This report lists the time 
and date of transmission and whether the 
transmission was successful (shown as 
“OK”). If you choose On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing On+Image or Off+Image will print 
a section of the fax’s first page on the report 
to help you remember.
When the verification report is turned Off or 
to Off+Image, the report will only print if 
there is a transmission error.
aPress Menu, 2, 4, 1. 
Report Setting
1.XMIT Report
bPress a or b to choose On, On+Image, 
Off or Off+Image.
PressOK.
cPress Stop/Exit.
Fax journal11
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 50 
faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes, this 
means that your machine will print the journal 
when the machine has stored 50 jobs. 
If you set the interval to Off, you can still print 
the report by following the steps on the next 
page.
aPress Menu, 2, 4, 2. 
Report Setting
2.Journal Period
bPress a or b to choose an interval.
PressOK.
If you choose 7 days, you will be asked 
to choose a day when you want the 7 
day countdown to begin.
cEnter the time to begin printing, in 
24 hour format.
PressOK.
For example: enter 19:45 for 7:45 PM.
dPress Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you chose has 
passed, the machine will print the journal 
early and then erase all jobs from memory. 
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Printing reports11
 
						

							Chapter 11
68
Reports11
The following reports are available:
1XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine. 
3Tel Index List
Prints a list of names and numbers stored 
in the One-Touch and Speed-Dial 
memory in numerical or alphabetical 
order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. (TX: 
transmit.) (RX: receive.)
5User Settings 
Print a list of your current settings.
6Network Config
Lists your network settings.
7Order Form
You can print an accessories order form to 
fill out and send to your Brother dealer.
How to print a report11
aPress Menu, 6. 
Selectabor OK
6.Print Reports
bDo one of the following:
„Press a or b to choose the report you 
want.
PressOK.
„Enter the number of the report you 
want to print. For example, press 2 to 
print the help list.
cPress Mono Start or Colour Start.
dPress Stop/Exit.
 
						

							Section III
CopyIII
Making copies70
 
						

							70
12
How to copy12
Entering copy mode12
Press  (Copy) to enter Copy mode.
 
1 Stack/Sort
2 Copy ratio and Copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy12
aMake sure you are in Copy mode  .
bLoad your document.
cPress Mono Start or Colour Start .
Making multiple copies12
aMake sure you are in Copy mode  . 
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Mono Start or Colour Start.
Note
(To sort your copies, see Sorting copies 
using the ADF on page 73.)
If the LCD shows “Please wait” and the 
machine stops copying while you are 
making multiple copies, please wait for 30 
to 40 seconds until the machine finishes 
the colour registration and cleaning 
process of the belt unit.
 
Stop copying12
To stop copying, press Stop/Exit.
Making copies12
Stack Copies:01
100% 



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