Brother MFC 9440CN User Manual
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If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-9440CN Serial Number: 1 Date of Purchase: Place of Purchase: 1The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: „may serve as confirmation of the purchase date of your product should you lose your receipt; and „may support an insurance claim by you in the event of product loss covered by insurance © 2007 Brother Industries, Ltd.
i Approval Information and Compilation and Publication Notice APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
ii EC Declaration of Conformity under the R & TTE Directive
iii Table of Contents Section I General 1 General information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the User’s Guides................................................................................. 3 Viewing documentation ................................................................................... 3 Control panel overview .......................................................................................... 6 Data LED indications ....................................................................................... 8 2 Loading paper and documents 9 Acceptable paper and other media........................................................................ 9 Recommended paper ...................................................................................... 9 Type and size of paper .................................................................................... 9 Handling and using special paper ................................................................. 11 Unprintable area .................................................................................................. 14 Unprintable area for copies ........................................................................... 14 Unprintable area when printing from a computer .......................................... 15 Loading paper and envelopes ............................................................................. 15 Loading documents ............................................................................................. 18 Using the ADF (automatic document feeder) ................................................ 18 Using the scanner glass ................................................................................ 19 3 General setup 20 Mode timer........................................................................................................... 20 Paper settings...................................................................................................... 20 Paper type ..................................................................................................... 20 Paper size...................................................................................................... 21 Tray use in copy mode .................................................................................. 21 Tray use in fax mode ..................................................................................... 22 Tray use in print mode ................................................................................... 22 Volume settings ................................................................................................... 23 Ring volume................................................................................................... 23 Beeper volume .............................................................................................. 23 Speaker volume............................................................................................. 23 Automatic daylight savings time .......................................................................... 24 Ecology features .................................................................................................. 24 Toner save..................................................................................................... 24 Sleep time...................................................................................................... 24 LCD contrast........................................................................................................ 24 4 Security features 25 Security................................................................................................................ 25 Setting lock .................................................................................................... 25 Memory security ............................................................................................ 26
iv Section II Fax 5 Sending a fax 30 How to fax ............................................................................................................ 30 Entering fax mode ......................................................................................... 30 Sending a fax from the ADF .......................................................................... 30 Sending a fax from the scanner glass ........................................................... 30 Cancelling a fax in progress .......................................................................... 31 Broadcasting (black & white only)........................................................................ 31 Cancelling a broadcast in progress ............................................................... 32 Additional sending operations .............................................................................. 32 Sending faxes using multiple settings ........................................................... 32 Electronic cover page (black & white only) .................................................... 33 Contrast ......................................................................................................... 34 Changing fax resolution ................................................................................. 35 Dual access (black & white only) ................................................................... 35 Real time transmission .................................................................................. 36 Overseas mode ............................................................................................. 36 Delayed fax (black & white only) ................................................................... 37 Delayed batch transmission (black & white only) .......................................... 37 Checking and cancelling waiting jobs ............................................................ 37 Sending a fax manually ................................................................................. 37 Out of memory message ............................................................................... 38 6 Receiving a fax 39 Receive modes .................................................................................................... 39 Choosing the receive mode ........................................................................... 39 Using receive modes ........................................................................................... 40 Fax Only ........................................................................................................40 Fax/Tel ........................................................................................................... 40 Manual ........................................................................................................... 40 External TAD .................................................................................................40 Receive mode settings ........................................................................................ 41 Ring delay......................................................................................................41 F/T ring time .................................................................................................. 41 Fax Detect ..................................................................................................... 41 Setting the print density ................................................................................. 42 Additional receiving operations ............................................................................ 42 Printing a reduced incoming fax .................................................................... 42 Setting the fax receive stamp (black & white only) ........................................43 Receiving faxes into memory (black & white only) ........................................43 Printing a fax from the memory .....................................................................43
v 7 Telephone and external devices 44 Telephone line services ....................................................................................... 44 Setting the telephone line type ...................................................................... 44 BT call sign (U.K. only) .................................................................................. 45 Connecting an external TAD................................................................................ 46 Connections................................................................................................... 46 Recording an outgoing message (OGM) ....................................................... 47 Multi-line connections (PBX) ......................................................................... 47 External and extension telephones...................................................................... 47 Operation from extension telephones............................................................ 47 For Fax/Tel mode only................................................................................... 48 Connecting an external or extension telephone ............................................ 48 Using a non-Brother cordless external handset ............................................ 49 Using remote codes....................................................................................... 49 8 Dialling and storing numbers 51 How to dial ........................................................................................................... 51 Manual dialling............................................................................................... 51 One-touch dialling.......................................................................................... 51 Speed-dialling ................................................................................................ 51 Search ........................................................................................................... 52 Fax redial ....................................................................................................... 52 Storing numbers .................................................................................................. 53 Storing a pause ............................................................................................. 53 Storing one-touch dial numbers..................................................................... 53 Storing speed-dial numbers ........................................................................... 54 Changing one-touch and speed-dial numbers............................................... 54 Setting up groups for broadcasting................................................................ 55 Combining quick-dial numbers ...................................................................... 56 Tone or pulse................................................................................................. 56 9 Remote fax options (black & white only) 57 Fax forwarding ..................................................................................................... 57 Fax storage.......................................................................................................... 57 PC fax receive ..................................................................................................... 58 Changing remote fax options............................................................................... 58 Turning off remote fax options ....................................................................... 59 Remote retrieval .................................................................................................. 59 Setting a remote access code ....................................................................... 59 Using your remote access code .................................................................... 60 Retrieving fax messages ............................................................................... 60 Changing the fax forwarding number ............................................................ 61 Remote fax commands........................................................................................ 62
vi 10 Polling 63 Polling receive ..................................................................................................... 63 Secure polling ................................................................................................ 63 Delayed polling .............................................................................................. 64 Sequential polling .......................................................................................... 64 Polled transmit (black & white only) .....................................................................65 Setup for polled transmit................................................................................65 Setup for polled transmit with a secure code................................................. 66 11 Printing reports 67 Fax reports........................................................................................................... 67 Transmission verification report.....................................................................67 Fax journal ..................................................................................................... 67 Reports ................................................................................................................ 68 How to print a report ...................................................................................... 68 Section III Copy 12 Making copies 70 How to copy ......................................................................................................... 70 Entering copy mode....................................................................................... 70 Making a single copy .....................................................................................70 Making multiple copies .................................................................................. 70 Stop copying .................................................................................................. 70 Copy options (temporary settings) .......................................................................71 Enlarging or reducing the image copied ........................................................ 71 Using the Options key ...................................................................................72 Changing copy quality ................................................................................... 73 Sorting copies using the ADF ........................................................................ 73 Adjusting brightness, contrast and colour ...................................................... 74 Making N in 1 copies (page layout) ............................................................... 75 Tray selection ................................................................................................ 76 Out of memory message .....................................................................................77 Section IV Direct printing 13 Printing photos from a digital camera 80 Before using PictBridge ....................................................................................... 80 PictBridge requirements ................................................................................80 Using PictBridge .................................................................................................. 80 Setting your digital camera ............................................................................80 Printing images .................................................................................................... 81 DPOF printing ................................................................................................ 82 Connecting a camera as a storage device .......................................................... 82 Understanding the error messages ..................................................................... 83
vii 14 Printing data from a USB flash memory drive 84 Supported file formats.......................................................................................... 84 Creating a PRN or PostScript® 3 ™ file for direct printing.................................... 84 Printing data directly from the USB flash memory drive ...................................... 85 Understanding the error messages ..................................................................... 86 Section V Software 15 Software and network features 88 How to read HTML User’s Guides ....................................................................... 88 For Windows®............................................................................................... 88 For Macintosh®.............................................................................................. 88 Section VI Appendixes A Safety and legal 90 Choosing a location ............................................................................................. 90 Important information........................................................................................... 91 Safety precautions ......................................................................................... 91 IEC60825-1+A2:2001 Specification .............................................................. 94 Disconnect device ......................................................................................... 94 Wiring information (U.K. only)........................................................................ 94 LAN connection ............................................................................................. 95 Radio interference ......................................................................................... 95 EU Directive 2002/96/EC and EN50419........................................................ 95 Important safety instructions.......................................................................... 95 Legal limitations for copying ................................................................................ 97 Trademarks.......................................................................................................... 98 BOptions 99 Optional paper tray .............................................................................................. 99 Installing the optional paper tray.................................................................... 99 Memory board.................................................................................................... 102 SO-DIMM types ........................................................................................... 102 Installing extra memory ............................................................................... 102 C Troubleshooting and routine maintenance 104 Troubleshooting ................................................................................................. 104 Solutions to common problems ................................................................... 104 Improving the print quality ........................................................................... 111 Setting dial tone detection ........................................................................... 122 Telephone line interference ......................................................................... 122
viii Error and maintenance messages ..................................................................... 123 Checking if the machine has faxes in its memory ....................................... 128 Transferring faxes to another fax machine ..................................................128 Transferring faxes to your PC...................................................................... 128 Document jams............................................................................................ 129 Paper jams .................................................................................................. 130 Routine maintenance ......................................................................................... 138 Cleaning the outside of the machine ........................................................... 138 Cleaning the scanner ................................................................................... 139 Cleaning the laser scanner windows ........................................................... 140 Cleaning the corona wires ........................................................................... 144 Cleaning the drum unit ................................................................................ 148 Replacing the consumable items .......................................................................155 Replacing a toner cartridge ......................................................................... 157 Replacing the drum unit............................................................................... 162 Replacing the belt unit .................................................................................169 Replacing the waste toner box .................................................................... 174 Packing and shipping the machine .................................................................... 179 Repacking the machine ............................................................................... 180 Machine information ..........................................................................................187 Checking the serial number ......................................................................... 187 Checking the page counters ........................................................................ 187 Checking the remaining life of parts ............................................................187 D Menu and features 188 On-screen programming .................................................................................... 188 Menu table ................................................................................................... 188 Memory storage........................................................................................... 188 Menu keys ......................................................................................................... 188 How to access the menu mode ...................................................................189 Menu table ......................................................................................................... 190 Entering text....................................................................................................... 203 E Specifications 205 General .............................................................................................................. 205 Print media......................................................................................................... 207 Fax ..................................................................................................................... 208 Copy ..................................................................................................................209 Scan................................................................................................................... 210 Print ................................................................................................................... 211 Interfaces ...........................................................................................................211 PictBridge .......................................................................................................... 211 Direct print feature .............................................................................................212 Computer requirements ..................................................................................... 213 Consumable items .............................................................................................214 Ethernet wired network ......................................................................................215 F Glossary 216 GIndex 220