Brother MFC 9440CN User Manual

							Loading paper and documents
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2 Handling and using special 
paper2
The machine is designed to work well with 
most types of xerographic and bond paper. 
However, some paper variables may have an 
effect on print quality or handling reliability. 
Always test samples of paper before 
purchasing to ensure desirable performance. 
Store paper in its original packaging and keep 
it sealed. Keep the paper flat and away from 
moisture, direct sunlight and heat.
Some important guidelines when selecting 
paper are:
„Your supplier should be informed that the 
paper or envelopes will be used in a colour 
laser machine.
„Preprinted paper must use inks that can 
withstand the temperature of the 
machine’s fusing process (200 degrees 
centigrade for a period of 0.1 seconds).
„If you have selected a cotton bond paper, 
paper having a rough surface, such as 
cockle or laid finished paper or paper that 
is wrinkled or puckered, the paper may 
exhibit degraded performance.
Types of paper to avoid2
CAUTION 
Some types of paper may not perform well 
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
 
1 2 mm or greater
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight 
specification in this guide
• with tabs and staples
• with letterheads using low temperature 
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed 
above, they may damage your machine. 
This damage is not covered under any 
Brother warranty or service agreement.
 
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Envelopes2
Most envelopes will be suitable for your 
machine. However, some envelopes may 
have print-quality problems because of the 
way they have been made. A suitable 
envelope should have edges with straight, 
well-creased folds and the leading edge 
should not be thicker than two pieces of 
paper. The envelope should lie flat and not be 
of baggy or flimsy construction. You should 
buy quality envelopes from a supplier who 
understands that you will be using the 
envelopes in a laser machine.
Envelopes can only be fed from the MP tray.
Before you put envelopes in the tray, check 
the following:
„Envelopes should have a lengthwise 
sealing flap.
„The sealing flaps should be folded crisply 
and correctly (irregularly cut or folded 
envelopes may cause paper jams).
„Envelopes should have two layers of 
paper in the areas circled below.
 
1 Feeding direction
Note
• Before you print envelopes, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
• Before you print a lot of envelopes, test 
one to make sure that the print results are 
what you want.
• Envelope joints that are sealed by the 
manufacturer should be secure.
• DO NOT put different types of paper in the 
paper tray at the same time because it 
may cause paper jams or misfeeds.
• For proper printing, you must choose the 
same paper size from your software 
application as the paper in the tray.
• We recommend that you do not print 
within 15 mm of the edges of the 
envelopes.
• See Acceptable paper and other 
mediaon page 9.
 
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2
Types of envelopes to avoid2
CAUTION 
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an 
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing 
on them)
• that were previously printed by a laser 
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when 
stacked
• that are made of paper that weighs more 
than the paper weight specifications for 
the machine
• with edges that are not straight or 
consistently square
• with windows, holes, cut-outs or 
perforations
• with glue on the surface as shown in the 
figure below
 
• with double flaps as shown in the figure 
below
 
• with sealing flaps that have not been 
folded at purchase
• with sealing flaps as shown in the figure 
below
 
• with each side folded as shown in the 
figure below
 
If you use any of the types of envelopes 
listed above, they may damage your 
machine. This damage is not covered 
under any Brother warranty or service 
agreement.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
 
						

							Chapter 2
14
Labels2
The machine will print on most types of labels 
designed for use with a laser machine. Labels 
should have an adhesive that is acrylic-based 
since this material is more stable at the high 
temperatures in the fuser unit. Adhesives 
should not come in contact with any part of 
the machine, because the label stock may 
stick to the belt unit or rollers and cause jams 
and print quality problems. No adhesive 
should be exposed between the labels. 
Labels should be arranged so that they cover 
the entire length and width of the sheet. Using 
labels with spaces may result in labels 
peeling off and causing serious jams or print 
problems.
All labels used in this machine must be able 
to withstand a temperature of 392 degrees 
Fahrenheit (200 degrees centigrade) for a 
period of 0.1 seconds.
Label sheets should not exceed the paper 
weight specifications described in this User’s 
Guide. Labels exceeding this specification 
may not feed or print properly and may cause 
damage to your machine.
Labels can be fed from the MP tray only.
Types of labels to avoid2
Do not use labels that are damaged, curled, 
wrinkled or an unusual shape.
 
CAUTION 
Do not feed part used label sheets. The 
exposed carrier sheet will damage your 
machine.
 
Unprintable area2
Unprintable area for copies2
The printable area begins at approximately 
4 mm (0.16 in.) from the top and bottom and 
3 mm (0.12 in.) from both sides of the paper.
 
14mm
23mm
Note
This unprintable area shown above is for a 
single copy or a 1 in 1 copy using A4 size 
paper. The unprintable area changes with 
the paper size.
 
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2 Unprintable area when 
printing from a computer2
When using the default driver the printable 
area is smaller than the paper size, as shown 
below.
Portrait
 
14.23 mm
24.23 mm
Landscape
 
14.23 mm
24.23 mm
Note
The unprintable area shown above is for 
A4 size paper. The unprintable area 
changes with the paper size.
 
Loading paper and 
envelopes
2
The machine can feed paper from the 
standard paper tray, optional lower tray or 
multi-purpose tray.
When printing on plain paper 60 to 105 g/m
2 
use the paper tray. 
For printing on other types of media use the 
MP tray (multi-purpose tray).
When you put paper into the paper tray, note 
the following:
„If your application software supports 
paper size selection on the print menu, 
you can select it through the software. If 
your application software does not 
support it, you can set the paper size in 
the printer driver or by using the control 
panel buttons.
„Before using paper that has holes in it, 
such as organizer sheets, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
 
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Loading plain paper in the paper tray2
aUnfold the output paper tray support 
flap (1).
 
bPull the paper tray completely out of the 
machine.
 
cWhile pressing the green paper-guide 
release lever (1), slide the paper guides 
to fit the paper size. Make sure that the 
guides are firmly in the slots. 
 
dFan the stack of paper well to avoid 
paper feeding problems.
 
ePut the paper into the paper tray with the 
top edge of the paper in first and the 
print side face down.
Make sure that the paper is flat in the 
tray and below the maximum paper 
mark (1).
 
fPush the paper tray firmly back into the 
machine.
 
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2
Loading envelopes or other media in 
the multi-purpose tray (MP tray)
2
Use the MP tray when printing envelopes, 
labels, and thick paper.
Before loading, press the corners and sides 
of the envelopes to make them as flat as 
possible.
 
aUnfold the output paper tray support 
flap (1).
 
bOpen the MP tray and lower it gently. 
cPull out the MP tray support flap (1). 
dPut the envelopes (up to 3) or media in 
the MP tray with the top edge first and 
the print side face up.
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Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF (automatic 
document feeder)2
The ADF can hold up to 35 pages and feeds 
each sheet individually. Use standard 
80 g/m
2 paper and always fan the pages 
before putting them in the ADF.
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper-clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„Make sure documents written with ink are 
completely dry.
„Documents to be faxed must be from 
147.3 to 215.9 mm (5.8 to 8.5 inches) 
wide and 147.3 to 356 mm (5.8 to 14 
inches) long, and of a standard weight 
(80 g/m
2). 
aUnfold the ADF document output 
support flap (1) and the ADF support 
flap (2).
 
bFan the pages well.
cPlace your document, face up top edge 
first, in the ADF until you feel it touch the 
feed roller.
dAdjust the paper guides to fit the width of 
your document.
 
CAUTION 
To avoid damaging your machine while 
using the ADF, DO NOT pull on the 
document while it is feeding.
  
To scan non-standard documents see 
Using the scanner glasson page 19.
 
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19
2
Using the scanner glass2
You can use the scanner glass to fax, scan, 
or copy the pages of a book or one page at a 
time. Documents can be up to 215.9 mm wide 
to 297 mm long (8.5 inches wide to 
11.7 inches long).
To use the scanner glass, the ADF must be 
empty.
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If the document is a book or is thick, DO 
NOT slam the cover or press on it.
 
 
						

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3
Mode timer3
The machine has three mode keys on the 
control panel: Fax, Scan, and Copy. 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you choose Off, the 
machine will stay in the mode you used last. 
 
aPress Menu, 1, 1 
General Setup
1.Mode Timer
bPress a or b to choose 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
PressOK.
cPress Stop/Exit.
Paper settings3
Paper type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aDo one of the following:
„To set the paper type for the 
MP Tray press Menu, 1, 2, 1.
„To set the paper type for Tray#1 
press Menu, 1, 2, 2.
„To set the paper type for Tray#2 
press Menu, 1, 2, 3 if you installed 
the optional tray.
 
Paper Type
1.MP Tray
bFor Tray#1 and Tray#2 press a or b to 
choose Thin, Plain or 
Recycled Paper. For MP Tray 
press a or b to choose Thin, Plain, 
Thick, Thicker or 
Recycled Paper.
PressOK.
cPress Stop/Exit.
General setup3