Brother MFC 9440CN User Manual

							Section I
GeneralI
General information2
Loading paper and documents9
General setup20
Security features25
 
						

							2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine.
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
General information1
BoldBold style identifies keys on the 
machine control panel or 
computer screen.
ItalicsItalicized style emphasizes an 
important point or refers you to 
a related topic.
Courier
NewCourier New font identifies the 
messages shown on the LCD 
of the machine.
 Warning icons tell you what to do to 
avoid the risk of injury.
 Electrical Hazard icons alert you to a 
possible electrical shock.
 Hot Surface icons warn you not to 
touch machine parts that are hot.
 Caution icons tell you about 
procedures you must follow to 
prevent damaging the machine.
 Incorrect setup icons alert you to 
devices and operations that are not 
compatible with the machine.
 Note icons give useful tips.
 
						

							General information
3
1
Accessing the User’s 
Guides
1
The printed User’s Guide does not contain all 
the information about your machine. The 
advanced features of the Printer, Network, 
Scanner, and PC Fax are explained in the 
Software and Network User’s Guides that you 
can find on the CD-ROM.
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the Start 
menu, point to Brother, MFC-9440CN from 
the program group, and then click 
User’s Guides in HTML format.
If you have not installed the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labelled 
Windows
® into your CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name.The CD-ROM main 
menu will appear.
 
If this window does not appear, use 
Windows
® Explorer to find and run the 
start.exe program from the root directory 
of the Brother CD-ROM.
dClick Documentation.
 
						

							Chapter 1
4
eClick the documentation you want to 
read:
„HTML documents (3 manuals): 
HTML User’s Guide for stand-alone 
operations, Software User’s Guide 
and Network User’s Guide.
This format is recommended for 
viewing on your computer.
„PDF documents (4 manuals):
PDF User’s Guide for stand-alone 
operations, Software User’s Guide, 
Network User’s Guide and Quick 
Setup Guide.
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solutions Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning a document using the TWAIN 
driver in Chapter 2
„Scanning a document using the WIA 
driver (For Windows
® XP/Windows 
Vista™) in Chapter 2
„Using ControlCenter3 in Chapter 3
„Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides
1
„The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help selection in the 
ScanSoft™ PaperPort™ 11SE with OCR 
application.
Viewing documentation (Macintosh®)1
aTurn on your Macintosh®.
Insert the Brother CD-ROM labelled 
Macintosh
® into your CD-ROM drive.
bThe following window will appear. 
cDouble-click the Documentation icon.
dIf the language selection screen 
appears, double-click your language.
eDouble-click the top page file to view the 
User’s Guide, Software User’s Guide 
and Network User’s Guide in HTML 
format.
fClick the documentation you want to 
read.
„User’s Guide
„Software User’s Guide
„Network User’s Guide
Note
The documents are also available in PDF 
format (4 manuals): 
PDF User’s Guide for stand-alone 
operations, Software User’s Guide, 
Network User’s Guide and Quick Setup 
Guide. 
The PDF format is recommended for 
printing the manuals.
Double-click Brother Solutions Center 
icon to go to the Brother Solutions Center, 
where you can view or download the PDF 
documents. (Internet access and PDF 
Reader software are required.)
 
 
						

							General information
5
1
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning in Chapter 9
„Using ControlCenter2 in Chapter 10
„Network Scanning in Chapter 11
Presto!® PageManager® Users Guide:1
„The complete Presto!® PageManager® 
User’s Guide can be viewed from the Help 
selection in the Presto!
® PageManager® 
application.
 
						

							Chapter 1
6
Control panel overview1
 
1 One-Touch keys
These 8 keys give you instant access to 16 
previously stored numbers.
Shift
Lets you access One-Touch numbers 9 to 16 
when held down.
2LCD
Displays messages to help you set up and use 
your machine.
3Data LED
The LED will flash depending on the machine 
status.
4 Menu keys:
Menu
Lets you access the Menu to program your 
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the 
current setting.
OK
Lets you store your settings in the machine.
Volume keys
 or  
Press to scroll backwards or forwards through 
menu selections. Press to change the volume 
when in fax or standby mode.a or b
Press to scroll through the menus and options.
bSearch/Speed Dial
Lets you look up and dial numbers that are in 
the quick-dial memory.
You can search the stored number 
alphabetically by pressing 
bSearch/Speed Dial twice.
5Dialpad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
The # key temporarily switches the dialling 
mode from Pulse to Tone during a telephone 
call.
6Stop/Exit
Stops an operation or exits from a menu.
7Start:
Colour
Lets you start sending faxes or making copies 
in full colour.
Mono
Lets you start sending faxes or making copies 
in black & white.
12
891011
01/03 15:25  Fax 
Res:Standard
 
						

							General information
7
1
 
8 Mode keys:
 Fax
Puts the machine in Fax mode.
 Scan
Puts the machine in Scan mode. (For details 
about scanning, see the Software User’s Guide 
on the CD-ROM.)
 Copy
Puts the machine in Copy mode.
9 Copy keys:
Options
Lets you temporarily change multiple copy 
settings.
Enlarge/Reduce
Reduces or enlarges copies.10 Fax and telephone keys:
Tel/R
Lets you answer an incoming call on an 
external telephone.
When connected to a PBX, you can use this 
key to gain access to an outside line, to recall 
an operator, or to transfer a call to another 
extension.
Redial/Pause
Redials the last number called. It also inserts a 
pause when programming quick dial numbers.
Resolution
Sets the resolution when sending a fax.
11 Print keys:
Direct
Lets you print from a USB flash memory drive 
or Pictbridge compatible camera connected  
directly to the machine.
Secure
You can print data saved in memory when you 
enter your four-digit password. (For details 
about using the Secure key, see the Software 
User’s Guide on the CD-ROM.)
Job Cancel
Cancels a programmed print job and clears 
print data in machine’s memory.
23456
78
01/03 15:25  Fax 
Res:Standard
 
						

							Chapter 1
8
Data LED indications1
The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status.
 
LED LED Status Machine Status Description
 LED is off. Ready Mode The power switch is off or there is 
no print data in the machine.
 LED is on. Data Remaining in Memory Print data remains in the machine 
memory.
 LED is blinking. Receiving Data The machine is either receiving 
data from the computer, 
processing data in memory, or 
printing.
 
						

							9
2
2
Acceptable paper and 
other media
2
Recommended paper2
To get the best print quality, we suggest using 
the following paper.
Print quality may vary according to the type of 
paper you are using.
You can use the following types of media: 
plain paper, labels or envelopes.
For best results, follow the steps below:
„Use paper made for plain paper copying. 
„Use paper that is 75 to 90 g/m
2.
„Use labels which are designed for use in 
laser printers.
„Avoid touching the printed surface of the 
paper immediately after printing.
„Use long grain paper with a neutral Ph 
value, and a moisture content of approx 
5%.
CAUTION 
DO NOT load envelopes, labels or thick 
paper (more than 105 g/m
2) into the paper 
tray or optional lower tray. It may cause 
paper jams.
 
Type and size of paper2
The machine loads paper from the installed 
standard paper tray, multi-purpose tray, or 
optional lower tray.
Standard paper tray2
Since the standard paper tray is a universal 
type, you can use any of the paper sizes (one 
paper type and size at a time) listed in the 
table in Paper capacity of the paper 
trayson page 10. The standard paper tray 
can hold up to 250 sheets of Letter/A4, legal 
and folio size paper (80 g/m
2). Paper can be 
loaded up to the maximum paper mark on the 
sliding paper width guide.
Multi-purpose tray (MP tray)2
The MP tray can hold up to 50 sheets of 
paper (80 g/m
2) or up to 3 envelopes. Paper 
can be loaded up to the maximum paper mark 
on the sliding paper width guide.
Optional lower tray (LT-100CL)2
The optional lower tray can hold up to 
500 sheets of Letter/A4, legal and folio size 
paper (80 g/m
2). Paper can be loaded up to 
the top line of the maximum paper mark on 
the sliding paper width guide.
Loading paper and documents2
Paper TypeItem
Plain paper
Xerox Premier 80 g/m
2
Xerox Business 80 g/m2
Recycled paper Xerox Recycled Supreme
Labels Avery laser label L7163
Envelope Antalis River series (DL)
 
						

							
Chapter 2
10
The names for the paper trays in the printer driver and this Guide are as follows:2
Paper capacity of the paper trays2
1Folio size is 8 in.  × 13 in.
Recommended paper specifications2
The following paper specifications are suitable for this machine.
Tray and optional unitName
Standard paper tray Tray 1
Optional lower tray Tray 2
Multi-purpose tray MP tray
Paper sizePaper typesNo. of sheets
Paper Tray
(Tray #1) A4, Letter, Legal, 
Executive, A5, A6, B5, 
B6 and Folio
1
Plain paper, Thin paper 
and Recycled paper
up to 250 (80 g/m2)
Multi-purpose tray
(MP tray) Width: 69.9 to 215.9 mm 
(2.75 to 8.5 in.)
Length: 116.0 to 406.4 
mm (4.57 to 16.0 in.)Plain paper, Thin paper, 
Thick paper, Recycled 
paper, Bond paper, 
Envelope and Labels
up to 50 (plain paper) 
(80 g/m
2)
up to 3 (envelopes)
Paper Tray
(Tray #2) A4, Letter, Legal, 
Executive, A5, B5, B6 
and Folio
1
Plain paper, Thin paper 
and Recycled paper
up to 500 (80 g/m2)
Basis weight (g/m2)
75-90
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
Stiffness (cm3/100) 90-150
Grain direction Long grain
Volume resistivity (ohm) 10e
9-10e11
Surface resistivity (ohm-cm)10e9-10e12
Filler CaCO3 (Neutral)
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85