Brother MFC 9440CN User Manual

							51
8
8
How to dial8
You can dial in any of the following ways.
Manual dialling8
Use the dial pad to enter all the digits of the 
telephone or fax number.
 
One-touch dialling8
Press the One-Touch key that stores the 
number you want to call. (See Storing 
one-touch dial numberson page 53.)
 
To dial One-Touch numbers 9 to 16, hold 
down Shift as you press the One-Touch key.
Speed-dialling8
Press Search/Speed Dial, and enter the 
three-digit Speed-Dial number. (See Storing 
speed-dial numberson page 54.)
 
Three-digit number
Note
If the LCD shows Not Registered 
when you enter a One-Touch or a 
Speed-Dial number, it means that a 
number is not stored there.
 
Dialling and storing numbers8
 
						

							Chapter 8
52
Search8
You can search alphabetically for names you 
have stored in the One-Touch and 
Speed-Dial memories. (See Storing 
one-touch dial numberson page 53 and 
Storing speed-dial numberson page 54.)
aPress Search/Speed Dial. 
bPress b. 
cPress the dial pad key for the first letter 
of the name.
(Use the chart on Entering text on 
page 203 to help you enter letters.)
Press OK.
 
dPress a or b to scroll until you find the 
name you are looking for.
PressOK.
 
ePress Mono Start or Colour Start. 
Note
• If you do not enter a letter and press OK in 
c, all registered names will appear. Press 
a or b to scroll until you find the name you 
are looking for.
• If the LCD shows No Contact Found 
when you enter the first letter of the name, 
it means that a name for the letter is not 
stored.
 
Fax redial8
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
If you are sending a fax manually and the line 
is busy, press Redial/Pause, wait for the 
other fax machine to answer, and then press 
Mono Start or Colour Start to try again. If 
you want to make a second call to the last 
number dialled, you can save time by 
pressing Redial/Pause and Mono Start or 
Colour Start.
Redial/Pause only works if you dialled from 
the control panel.
 
						

							Dialling and storing numbers
53
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: One-Touch, 
Speed-Dial and Groups for Broadcasting 
faxes. When you dial a quick-dial number, the 
LCD shows the name, if you stored it, or the 
number.
If you lose electrical power, the quick-dial 
numbers stored in the memory will not be lost.
Storing a pause8
Press Redial/Pause to insert a 2.8-second 
pause between numbers. You can press 
Redial/Pause as many times as needed to 
increase the length of the pause.
Storing one-touch dial 
numbers8
Your machine has 8 One-Touch keys where 
you can store 16 fax or telephone numbers 
for automatic dialling. To access numbers 9 
to 16, hold down Shift as you press the One-
Touch key.
 
aPress Menu, 2, 3, 1. 
Set Quick-Dial
1.One-Touch Dial
bPress the One-Touch key where you 
want to store a number.
cEnter the telephone or fax number (up to 
20 characters).
PressOK.
dDo one of the following:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering texton page 203 to help 
you enter letters.
PressOK.
„PressOK to store the number 
without a name.
eDo one of the following:
„To store another One-Touch number 
go to b.
„To finish storing One-Touch 
numbers press Stop/Exit.
 
						

							Chapter 8
54
Storing speed-dial numbers8
You can store your frequently used numbers 
as Speed-Dial numbers, so that when you 
dial you will only have to press a few keys 
(Search/Speed Dial, the three-digit number, 
and Mono Start or Colour Start ). The 
machine can store 300 Speed-Dial numbers 
(001 - 300).
aPress Menu, 2, 3, 2. 
Set Quick-Dial
2.Speed-Dial
bUse the dial pad to enter a three-digit 
Speed-Dial location number (001 - 300).
PressOK.
cEnter the telephone or fax number (up to 
20 characters).
PressOK.
dDo one of the following:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering texton page 203 to help 
you enter letters.
PressOK.
„PressOK to store the number 
without a name.
eDo one of the following:
„To store another Speed-Dial number 
go to b.
„To finish storing Speed-Dial 
numbers press Stop/Exit.
Changing one-touch and 
speed-dial numbers8
If you try to store a One-Touch or Speed-Dial 
number over an existing number, the LCD will 
show the name or number already stored 
there.
aDo one of the following:
„To change the stored number, 
press1.
„To exit without making a change, 
press2.
 
#005:MIKE
1.Change 2.Exit
bPress d or c to position the cursor under 
the number you want to change, and 
then press Clear/Back to delete it. 
Repeat for each number you want to 
delete.
cEnter a new number.
PressOK.
dPress d or c to position the cursor under 
the character you want to change, and 
then press Clear/Back to delete it. 
Repeat for each character you want to 
delete.
eEnter a new character.
PressOK.
fFollow the directions beginning in d in 
Storing One-Touch Dial numbers and 
Storing Speed-Dial numbers. (See 
Storing one-touch dial 
numberson page 53 and Storing 
speed-dial numberson page 54.)
 
						

							Dialling and storing numbers
55
8 Setting up groups for 
broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One-Touch key or a 
Speed-Dial number. Each group uses up a 
One-Touch key or a Speed-Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One-Touch key or entering a Speed-Dial 
number, and then pressing Mono Start.
Before you can add numbers to a group, you 
need to store them as One-Touch or Speed-
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 315 numbers 
to one large group.
aPress Menu, 2, 3, 3. 
Set Quick-Dial
3.Setup Groups
bChoose an empty location where you 
want to store the group in one of the 
following ways:
„Press a One-Touch key.
„Press Search/Speed Dial and then 
enter the three-digit Speed-Dial 
location.
PressOK.
cUse the dial pad to enter a group 
number (01 to 20).
PressOK.
dTo add One-Touch or Speed-Dial 
numbers follow the instructions below:
„For One-Touch numbers, press the 
One-Touch keys one after the other. 
„For Speed-Dial numbers, press 
Search/Speed Dial, and then enter 
the three-digit Speed-Dial location.
The LCD will display your chosen One-
Touch numbers with a l and Speed-Dial 
numbers with a # (for example l006, 
#009).
ePress OK when you have finished 
adding numbers.
fDo one of the following:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering texton page 203 to help 
you enter letters.
PressOK.
„Press OK to store the group without 
a name.
gDo one of the following:
„To store another group for 
broadcasting, Press OK. Go to b.
„To finish storing groups for 
broadcasting, press Stop/Exit.
Note
Fax Broadcasting is for black & white only.
 
 
						

							Chapter 8
56
Combining quick-dial 
numbers8
You can combine more than one Quick-Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate from another long distance 
carrier.
For example, you might have stored ‘555
 ’ on 
Speed-Dial #003 and ‘7000
 ’ on Speed-Dial 
#002. You can use them both to dial 
‘555-7000
 ’ if you press the following keys:
Press Search/Speed Dial, 003. Press 
Search/Speed Dial, 002 and Mono Start or 
Colour Start.
Numbers can be added manually by entering 
them on the dial pad:
Press Search/Speed Dial, 003, 7001 (on the 
dial pad), and Mono Start or Colour Start .
This would dial ‘555-7001
 ’. You can also add 
a pause by pressing the Redial/Pause key.
Tone or pulse8
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below. If you have a Touch Tone service, you 
will not need this feature to send tone signals.
aLift the handset of the external 
telephone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the machine will 
return to the Pulse dialling service.
 
						

							57
9
9
Remote fax options ARE NOT available for 
colour fax.
Remote fax options let you receive faxes 
while you are away from the machine.
You can use only one remote fax option at a time.
Fax forwarding9
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose Backup Print 
On, the machine will also print the fax.
aPress Menu, 2, 5, 1. 
Remote Fax Opt
1.Forward/Store
bPress a or b to choose Fax Forward.
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number (up to 20 
digits).
PressOK.
dPress a or b to choose On or Off.
Press OK.
 
Backup Print
On
ePress Stop/Exit.
Note
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case if there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes to up to 4 days if 
there is a power failure. The faxes stored 
in the machine’s memory will be deleted.
 
Fax storage9
The fax storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands, see Retrieving fax 
messageson page 60. Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1. 
Remote Fax Opt
1.Forward/Store
bPress a or b to choose Fax Storage.
PressOK.
cPress Stop/Exit.
Note
If Fax Storage is turned on your 
machine cannot receive a colour fax 
unless the sending machine converts it to 
black & white.
 
Remote fax options 
(black & white only)
9
 
						

							Chapter 9
58
PC fax receive9
The PC fax receive feature lets you 
automatically send your received faxes to 
your PC. You can then use your PC to view 
and store these faxes. If your PC is off when 
faxes are received, your machine will store 
them in memory until your PC is turned on 
again. If you choose Backup Print On, the 
machine will also print the fax.
For PC fax receive to work you must be 
connected to a PC that has the MFL-Pro 
Suite software installed. (See PC-FAX 
receiving in Chapter 6 in the Software User’s 
Guide on the CD-ROM.) 
aPress Menu, 2, 5, 1. 
Remote Fax Opt
1.Forward/Store
bPress a or b to choose 
PC Fax Receive.
PressOK.
cPress a or b to choose  or your 
computer name if the machine is 
connected to a network.
 
Selectabor OK

PressOK.
dPress a or b to choose On or Off. 
Backup Print
Off
PressOK.
ePress Stop/Exit.
Note
If your machine has a problem and is 
unable to print faxes in memory, you can 
use this setting to transfer your faxes to a 
PC. (For details, see Error and 
maintenance messageson page 123.)
If you choose Backup Print On, the 
machine will also print the faxes at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the faxes are forwarded or a 
problem at the receiving machine. The 
machine can store faxes up to 4 days if 
there is a power failure.
 
Changing remote fax 
options
9
If received faxes are left in your machine’s 
memory when you change the remote fax 
option to Off, the LCD will ask you the 
following message:
 
Erase All Doc?
1.Yes 2.No
                             or
 
Print All Fax?
1.Yes 2.No
„If you press 1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„If you press 2, faxes in the memory will not 
be erased or printed and the setting will be 
unchanged.
If received faxes are left in the machine’s 
memory when you change to 
PC Fax Receive from another remote fax 
option (Fax Forward or Fax Storage), 
the LCD will ask you the following message:
 
Send Fax to PC?
1.Yes 2.No
 
						

							Remote fax options  (black & white only)
59
9
„If you press 1, faxes in the memory will be 
sent to your PC before the setting 
changes.
„If you press 2, faxes in the memory will not 
be erased or transferred to your PC and 
the setting will be unchanged.
The LCD will ask you the following message:
 
Backup Print
On
 
Backup Print
Off
Press a or b to choose On or Off.
Press OK. Press Stop/Exit.
Note
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes up to 4 days if 
there is a power failure. The faxes stored 
in the machines memory will be deleted.
 
Turning off remote fax 
options9
aPress Menu, 2, 5, 1. 
Remote Fax Opt
1.Fwd/Page/Store
bPress a or b to choose Off.
PressOK.
Note
The LCD will give you options if there are 
received faxes still in your machine’s 
memory. (See Changing remote fax 
optionson page 58.)
 
cPress Stop/Exit.
Remote retrieval9
The remote retrieval feature lets you retrieve 
your stored fax messages when you are not 
at the machine. You can call your machine 
from any touch tone telephone or fax 
machine, then use the Remote Access Code 
to retrieve your messages.
Setting a remote access code9
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code. The default 
code is an inactive code: – – –l.
aPress Menu, 2, 5, 2. 
Remote Fax Opt
2.Remote Access
bEnter a three-digit code using numbers 
0 – 9, l or #.
PressOK.
cPress Stop/Exit.
Note
DO NOT use the same code used for your 
Fax Receive Code (l51) or Telephone 
Answer Code (#51). (See Changing the 
remote codeson page 50.)
 
You can change your code at any time. If you 
want to make your code inactive, press 
Clear/Back and OK in b to restore the 
inactive setting – – –l.
 
						

							Chapter 9
60
Using your remote access 
code9
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your remote access 
code.
cThe machine signals if it has received 
messages:
„No beeps
No messages received.
„1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds before entering a 
command. If you enter an invalid 
command the machine will beep three 
times.
ePress 9 0 to reset the machine when you 
have finished.
fHang up.
Note
If your machine is set to Manual mode, 
you can still access the remote retrieval 
features. Dial the fax number as normal 
and let the machine ring. After 2 minutes 
you will hear a long beep to tell you to 
enter the remote access code. You then 
have 30 seconds to enter the code.
 
Retrieving fax messages9
aDial your fax number.
bWhen your machine answers, 
immediately enter your remote access 
code (3 digits followed by l). If you hear 
one long beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 6 2.
dWait for a long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent to, followed by 
## (up to 20 digits).
eHang up after you hear your machine 
beep. Your machine will call the other 
machine, which will then print your fax 
messages.
Note
You can insert a pause in a fax number by 
using the # key.