Brother MFC 9440CN User Manual

							General setup
21
3
Paper size3
You can use nine sizes of paper for printing 
copies: A4, Letter, Legal, Executive, A5, A6, 
B5, B6 and Folio, and four sizes for printing 
faxes: A4, Letter, Legal or Folio (8×13). 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document or an incoming 
fax on the page.
aDo one of the following:
„To set the paper size for the 
MP Tray press Menu, 1, 3, 1.
„To set the paper size for Tray#1 
press Menu, 1, 3, 2.
„To set the paper size for Tray#2 
press Menu, 1, 3, 3 if you installed 
the optional tray.
 
Paper Size
1.MP Tray
bPress a or b to choose A4, Letter, 
Legal, Executive, A5, A6, B5, B6, 
Folio or Any.
PressOK.
cPress Stop/Exit.
Note
•Any (size) appears only when you choose 
the MP tray (Menu, 1, 3, 1).
• If you choose Any for the MP Tray Paper 
Size, you must choose MP Only for the 
Tray Use setting.
• You cannot use the Any Paper Size option 
for the MP tray when making N in 1 
copies. You must choose one of the other 
available Paper Size selections for the MP 
tray.
• A6 size is not available for the optional 
Tray #2.
 
Tray use in copy mode3
You can change the priority tray that the 
machine will use for printing copies.
When you choose Tray#1 Only, MP Only 
or Tray#2 Only
1, the machine loads the 
paper only from that tray. If the selected tray 
is out of paper, No Paper will appear on the 
LCD. Insert the paper in the empty tray.
To change the tray setting follow the 
instructions below:
aPress Menu, 1, 7, 1. 
Tray Use
1.Copy
bPress a or b to choose Tray#1 Only, 
Tray#2 Only1, MP Only, 
MP>T1>T21 or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• The ADF can detect the document size. 
When loading the documents from the 
ADF and MP>T1>T2 or T1>T2>MP is 
selected, the machine looks for the tray 
with the most suitable paper size and pulls 
paper from that tray.
• When using the scanner glass, your 
document is copied from the higher 
priority tray even if more suitable paper is 
in another paper tray.
 
 
						

							Chapter 3
22
Tray use in fax mode3
You can change the default tray that the 
machine will use for printing received faxes.
When you choose Tray#1 Only, MP Only 
or Tray#2 Only
1, the machine loads the 
paper only from that tray. If the selected tray 
is out of paper, No Paper will appear on the 
LCD. Insert the paper in the empty tray.
When you choose T1>T2
1>MP, the machine 
takes paper from Tray #1 until it is empty, 
then from Tray #2, and then from the MP tray. 
When you choose MP>T1>T2
1, the machine 
takes paper from the MP tray until it is empty, 
then from Tray #1, and then from Tray #2.
Note
• You can use four sizes of paper for 
printing faxes: A4, Letter, Legal or Folio. 
When a suitable size is not in any of the 
trays received faxes will be stored in the 
machine’s memory and 
Check Paper Size will appear on the 
LCD. (For details, see Error and 
maintenance messageson page 123.)
• If the tray is out of paper and received 
faxes are in the machine’s memory, 
No Paper will appear on the LCD. Insert 
paper in the empty tray.
 
aPress Menu, 1, 7, 2. 
Tray Use
2.Fax
bPress a or b to choose Tray#1 Only, 
Tray#2 Only, MP Only, MP>T1>T21 
or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Tray use in print mode3
You can change the default tray the machine 
will use for printing from your computer. 
aPress Menu, 1, 7, 3. 
Tray Use
3.Print
bPress a or b to choose Tray#1 Only, 
Tray#2 Only1, MP Only, 
MP>T1>T21 or T1>T21>MP.
PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• The setting in the printer driver will take 
priority over the setting made on the 
control panel.
• If the control panel is set to 
Tray#1 Only, MP Only or 
Tray#2 Only
1 and you choose 
Auto Select in the printer driver, the 
machine loads the paper from that tray.
1Tray#2 Only appears only if the optional tray is 
installed.
 
 
						

							General setup
23
3
Volume settings3
Ring volume3
You can choose a ring volume level from a 
range of settings, from High to Off.
While in Fax mode press   or   to adjust 
the volume level. The LCD shows the current 
setting, and each key press will change the 
volume to the next level. The machine will 
keep the new setting until you change it.
You can also change the ring volume through 
the menu:
aPress Menu, 1, 4, 1. 
Volume
1.Ring
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or receive a fax. You can 
choose a range of volume levels, from High 
to Off.
aPress Menu, 1, 4, 2. 
Volume
2.Beeper
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
Speaker volume3
You can choose a range of speaker volume 
levels, from High to Off.
You can  change the speaker volume through 
the menu:
aPress Menu, 1, 4, 3. 
Volume
3.Speaker
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
 
						

							Chapter 3
24
Automatic daylight 
savings time
3
You can set the machine to change 
automatically for Daylight Savings Time. It 
will set itself forward one hour in the Spring, 
and back one hour in the Autumn.
aPress Menu 1, 5. 
General Setup
5.Auto Daylight
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Ecology features3
Toner save3
You can save toner using this feature. When 
you set toner save to On, print appears 
lighter. The default setting is Off.
a Press Menu, 1, 6, 1. 
Ecology
1.Toner Save
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Note
We DO NOT recommend Toner Save for 
printing Photo or Grey Scale images.
 
Sleep time3
Setting the sleep time reduces power 
consumption by turning off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 000 to 240 minutes) before it 
goes into sleep mode. When the machine 
receives a fax, computer data, or makes a 
copy, the timer will be reset. The default 
setting is 005 minutes. 
While the machine is in sleep mode the LCD 
will display Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress Menu 1, 6, 2. 
Ecology
2.Sleep Time
bEnter the length of time the machine is 
idle before entering sleep mode (000 to 
240).
PressOK.
cPress Stop/Exit.
LCD contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress Menu, 1, 8. 
General Setup
8.LCD Contrast
bPress a to make the LCD darker. Or, 
press b to make the LCD lighter.
PressOK.
cPress Stop/Exit.
 
						

							25
4
4
Security4
You can set up your machine with multiple 
levels of security using Setting Lock and 
Memory Security. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any prescheduled 
Delayed Faxes will be sent even if you turn on 
Memory Security, so they won’t be lost.
Setting lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, please call your Brother dealer.
While Setting Lock is On, you cannot change 
the following settings without a password:
„Date/Time
„Station ID
„Quick-Dial settings
„Mode Timer
„Paper Type
„Paper Size
„Volume
„Auto Daylight
„Ecology
„Tray Use
„LCD Contrast
„Setting Lock
„Memory Security
Setting up the password4
aPress Menu, 1, 9, 2. 
Security
2.Setting Lock
bEnter a four-digit number for the 
password using numbers 0 - 9, l or #.
PressOK.
cRe-enter your password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing your setting lock password4
aPress Menu, 1, 9, 2. 
Security
2.Setting Lock
bPress a or b to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
Turning setting lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Security features4
 
						

							Chapter 4
26
Turning setting lock on4
aPress Menu, 1, 9, 2. 
Security
2.Setting Lock
bPress a or b to choose On.
PressOK.
cEnter your four-digit password.
PressOK.
dPress Stop/Exit.
Turning setting lock off4
aPress Menu, 1, 9, 2. 
Security
2.Setting Lock
bEnter your four-digit password. 
PressOK twice.
cPress Stop/Exit.
Memory security4
Memory Security lets you prevent 
unauthorized access to the machine. 
While Memory Security is on, the following 
operations are available:
„Receiving faxes into memory (limited by 
memory capacity)
„Fax Forwarding (if Fax Forwarding was 
already on)
„Remote Retrieval (if Fax Storage was 
already on)
While Memory Security is on, the following 
operations are NOT available:
„Printing received faxes
„Sending faxes
„Copying
„PC printing
„Scanning
„PC Fax Receive
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before 
you can turn on Memory Security. 
(SeeTurning off remote fax 
optionson page 59.)
 
 
						

							Security features
27
4
Setting up the password4
Note
• If you have already set the password, you 
will not need to set it, again.
• If you forget the Memory Security 
password, please call your Brother dealer.
 
aPress Menu, 1, 9, 1. 
Security
1.Mem Security
bEnter a four-digit number for the 
password.
PressOK.
cRe-enter your password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing your memory security 
password
4
aPress Menu, 1, 9, 1. 
Security
1.Mem Security
bPress a or b to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
Turning memory security on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning memory security on4
aPress Menu, 1, 9, 1. 
Security
1.Mem Security
bPress a or b to choose Set Security.
PressOK.
cEnter the registered four-digit password. 
PressOK.
The machine goes offline and the LCD 
shows Secure Mode.
Note
If there is a power failure the data will stay 
in memory for up to 4 days.
 
Turning memory security off4
aPress Menu.
Enter the registered four-digit password.
PressOK.
bMemory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong password, the LCD 
shows Wrong Password and stays 
offline. The machine will stay in Secure 
Mode until the registered password is 
entered.
 
 
						

							Chapter 4
28
 
						

							Section II
FaxII
Sending a fax30
Receiving a fax39
Telephone and external devices44
Dialling and storing numbers51
Remote fax options  (black & white only)57
Polling63
Printing reports67
 
						

							30
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a fax from the ADF5
Using the ADF to send your faxes is the 
easiest way.
aMake sure you are in Fax mode  .
bPut your document face up in the ADF.
cDial the fax number. (See How to 
dialon page 51.)
dPress Mono Start or Colour Start.
„If you press Mono Start, the 
machine scans the pages into 
memory and then sends the 
document.
„If you press Colour Start, the 
machine starts dialling and sends the 
document in real time.
Note
• To cancel a fax in progress press 
Stop/Exit. 
• If the Out of Memory message appears 
while scanning a B&W document into 
memory, press Stop/Exit to cancel or 
Mono Start to send the scanned pages.
 
Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter or A4 
size. You can only send single page colour 
faxes from the scanner glass.
aMake sure you are in Fax mode  .
bPut your document face down on the 
scanner glass.
cDial the fax number. (See How to 
dialon page 51.)
dPress Mono Start or Colour Start.
„If you press Mono Start, the 
machine starts scanning the first 
page. Go to e.
„If you press Colour Start, the 
machine starts sending. Go to g.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page. 
Go tof.
„Press 2 or Mono Start to send the 
document. Go to g.
fPlace the next page on the scanner 
glass, press OK. Repeat e and f for 
each additional page.
 
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax.
Sending a fax5