Brother MFC 8440 User Manual

							
SETUP RECEIVE   5 - 1
5
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your MFC. You can 
choose the mode that best suits your needs.
* In Fax/Tel  mode you must set the Ring Delay and F/T Ring Time. 
If you have extension phones on the line, keep the Ring Delay set to 
four rings.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive) The MFC automatically 
answers every call as a 
fax. For dedicated fax lines.
Fax/Tel *
(fax and telephone)
(with an external or 
extension telephone) The MFC controls the 
line and automatically 
answers every call. If the 
call is a fax it will receive 
the fax. If the call is not a 
fax it will ring 
(pseudo/double ring) for 
you to pick up the call. Use this mode if you expect to receive lots of fax 
messages and few telephone calls. You cannot 
have an answering machine on the same line, even 
if it is on a separate wall jack/phone socket on the 
same line. You cannot use the telephone 
company’s Voice Mail in this mode.
External TAD
(with an external 
answering machine) The external answering 
machine (TAD) 
automatically answers 
every call. 
Voice messages are 
stored on the external 
TAD. Fax messages are 
printed. Use this mode if you have an external answering 
machine on your phone line.
The TAD setting works only with an external 
answering machine. Ring Delay and F/T Ring Time 
do not work in this setting.
Manual
(manual receive)
(with an external or 
extension telephone or 
with Distinctive Ring) You control the phone 
line and must answer 
every call yourself.
Use this mode if you don’t receive many fax 
messages, use Distinctive Ring, or if you are using 
a computer on the same line.
If you answer and hear fax tones, wait until the MFC 
takes over the call, then hang up. (See 
Easy 
Receive  on page 5-4.)
The MP tray is not available with Fax Receive.
 
						

							
5 - 2   SETUP RECEIVE
To select or change your Receive Mode
1Press Menu, 0, 1.
2Press  or  to select 
Fax Only , Fax/Tel , 
External TAD  or Manual .
Press 
Set.
3Press Stop/Exit.
Setting the Ring Delay 
The Ring Delay sets the number of times the MFC rings before it 
answers in  Fax Only or Fax/Tel  mode. If you have extension 
phones on the same line as the MFC or subscribe to the telephone 
company’s Distinctive Ring service, keep the Ring Delay setting of 4. 
(See  Easy Receive  on page 5-4 and  Operation from extension 
telephones  on page 5-7.)
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 1.
3Press   or   to select how 
many times the line rings before 
the MFC answers (00-04).
Press 
Set.
(If you select 00, the line won’t ring at all.)
4Press Stop/Exit.
If you are changing the Receive Mode while in another 
operation, the LCD will return to that operation.
01.Receive Mode
▲Fax Only
Fax/Tel
▼External TAD
Select 
▲▼ & Set
Duplex Receive
External TAD
Dial & Start
Fax Only
Fax/Tel
External TAD
Manual
03/01/2005 18:15
21.Setup Receive 1.Ring Delay
▲03
▼04
Select 
▲▼ & Set
 
						

							
SETUP RECEIVE   5 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how 
long the MFC will signal you with its special pseudo/double-ring 
when you have a voice call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the 
phone company. Only the MFC rings (for 20, 30, 40 or 70 seconds) 
and no other phones on the same line will ring with the special 
pseudo/double-ring. However, you can still answer the call on any 
extension phone (in a separate wall jack/phone socket) on the same 
line as the MFC. (See  Operation from extension telephones  on page 
5-7.)
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 2.
3Press   or   to select how 
long the MFC will ring to alert you 
that you have a voice call.
Press 
Set. 
4Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing, 
the MFC will continue to ring for the set time.
21.Setup Receive 2.F/T Ring Time
▲20
▼30
Select 
▲▼ & Set
 
						

							
5 - 4   SETUP RECEIVE
Easy Receive 
When you use this feature, you don’t have to press Start or the Fax 
Receive Code 
51 when you answer a fax call. Selecting  On allows 
the MFC to receive fax calls automatically, even if you lift the handset 
of an extension or external phone. When you see  Receiving on the 
LCD or when you hear ‘chirps’ through the handset of an extension 
phone connected to another wall jack/phone socket, just replace the 
handset and your MFC will do the rest. Selecting  Off means you’ll 
have to activate the MFC yourself by lifting the handset of an external 
or extension phone, and then press 
Start on the MFC
— OR —by pressing 
51 if you are not at your MFC. (See  Operation 
from extension telephones  on page 5-7.)
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 3.
3Use   or   to select  On (or 
Off ).
Press 
Set.
4Press Stop/Exit.
If this feature is set to  On, but your MFC doesn’t connect a fax 
call when you lift a extension or external phone handset, press 
the Fax Receive Code 
51.
If you send faxes from a computer on the same phone line and 
the MFC intercepts them, set Easy Receive to  Off.
21.Setup Receive
3.Easy Receive
▲On▼Off
Select 
▲▼ & Set
 
						

							
SETUP RECEIVE   5 - 5
Printing a reduced incoming fax 
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to 
fit on one page of letter, legal or A4 size paper, regardless of the 
paper size of the original. The MFC calculates the reduction ratio by 
using the page size of the original and your Paper Size setting 
(
Menu, 1, 3).
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 5. 
3If you have the optional paper tray 
#2, press   or   to select 
Tray #1  or Tray #2 . 
Press 
Set.
4Use   or   to select  On (or  Off ). 
Press 
Set.
5Press Stop/Exit.
Printing a fax from the memory
If you set Fax Storage to ON for Remote Retrieval, you can still print 
a fax from the memory when you are at your MFC. (See  Setting Fax 
Storage  on page 8-3.)
1Press Menu, 2, 5, 4.
2Press Start.
3After printing has finished,
press 
Stop/Exit.
If you receive faxes that are split onto two pages, turn on this 
setting.
21.Setup Receive
5.Auto Reduction
▲On
▼Off
Select ▲▼ & Set
25.Remote Fax Opt
4.Print Fax 
Press Start
 
						

							
5 - 6   SETUP RECEIVE
Setting the Print Density
You can adjust print density, making your printed pages darker or 
lighter.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 6.
3Press   to make the print darker.
—OR —
Press   to make the print lighter.
Press 
Set.
4Press Stop/Exit.
21.Setup Receive 6.Print Density
-+
Select   & Set
 
						

							
SETUP RECEIVE   5 - 7
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external 
telephone in the EXT. jack, you can make your MFC take the call by 
using the Fax Receive Code. When you press the Fax Receive Code 
51, the MFC starts to receive a fax. 
(See  Easy Receive  on page 5-4.)
If the MFC answers a voice call and pseudo/double-rings for you to 
take over, use the Telephone Answer Code 
#51 to take the call at an 
extension phone. (See  Setting the F/T Ring Time (Fax/Tel mode 
only)  on page 5-3.)
If you answer a call and no one is on the line, you should assume that 
you’re receiving a manual fax.
■ At an extension phone (on a separate telephone wall jack/phone 
socket), press 
51, wait for fax-receiving tones (chirps), and 
then hang up.
■ At an external phone (connected to the MFC’s EXT jack), press 
51 and wait for the phone to be disconnected before you hang 
up (the LCD shows  Receiving).
Your caller will have to press 
Start to send the fax.
For FAX/TEL mode only
When the MFC is in FAX/TEL mode, it will use the F/T Ring Time 
(pseudo/double-ringing) to alert you to pick up a voice call.
Lift the external telephones handset, and then press 
Hook to 
answer.
If you’re at an extension phone, you’ll need to lift the handset during 
the F/T Ring Time and then press 
#51 between the double rings. If 
no one is on the line, or if someone wants to send you a fax, send the 
call back to the MFC by pressing 
51.
 
						

							
5 - 8   SETUP RECEIVE
Using a cordless external handset
If your cordless telephone is connected to the EXT. jack of the MFC 
and you typically carry the cordless handset elsewhere, it is easier to 
answer calls during the Ring Delay. If you let the MFC answer first, 
you will have to go to the MFC so you can press 
Hook to transfer the 
call to the cordless handset.
Changing the remote codes 
Remote Codes might not work with some telephone systems. The 
preset Fax Receive Code is 
51. The preset Telephone Answer 
Code is 
# 51.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 4.
3Press  or  to select  On (or 
Off ).
Press 
Set.
4If you want to, enter a new Fax 
Receive Code.
Press 
Set.
5If you want to, enter a new Telephone Answer Code.
Press 
Set.
6Press Stop/Exit.
If you are always disconnected when accessing your external 
TAD remotely, try changing the Fax Receive Code and 
Telephone Answer Code to another three-digit code (such as 
### and 999).
21.Setup Receive 4.Remote Code
▲On▼Off
Select 
▲▼ & Set
 
						

							
SETUP RECEIVE   5 - 9
Polling
Polling is the process of retrieving faxes from another fax machine. 
You can use your MFC to ‘poll’ other machines, or you can have 
someone poll your MFC.
Everyone who is involved in Polling needs to set up their fax 
machines for Polling. When someone polls your MFC to receive a 
fax, they pay for the call. If you poll someone’s fax machine to receive 
a fax, you pay for the call.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax 
from it.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 7.
3Press   or   to select  On (or 
Off ).
Press 
Set.
4Enter the fax number you are 
polling.
5Press Start. 
The LCD shows  Dialing.
Some fax machines do not respond to the Polling feature.
21.Setup Receive
7.Polling RX
▲On
▼Off
Select ▲▼ & Set
 
						

							
5 - 10   SETUP RECEIVE
Setting up Sequential Polling Receive
Your MFC can ask for faxes from several fax units in a single 
operation (Sequential Polling Receive). Afterwards, a Sequential 
Polling Report will be printed.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 7.
3Press  or  to select  On (or 
Off ).
Press 
Set.
4Enter the fax machines you want 
to poll using One-Touch, Speed-Dial, a Group or the dial pad. 
You must press 
Set between each fax number.
5Press Start. Your MFC will poll each number or Group number 
in turn to receive a fax.
Setting Duplex printing for Fax mode
(For MFC-8640D, MFC-8840D and MFC-8840DN)
If you set Duplex to  On for fax receive, the MFC prints received faxes 
on both sides of the paper.
You can use three sizes of paper for this function - letter, legal and 
A4.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 8.
3Press  or  to select  On (or 
Off ).
Press 
Set.
4Press Stop/Exit.
While the Duplex printing for fax is working, auto reduction is 
also  On temporarily.
21.Setup Receive
7.Polling RX
▲On
▼Off
Select 
▲▼ & Set
21.Setup Receive 8.Duplex
▲ On▼ Off
Select 
▲▼ & Set