Brother MFC 8440 User Manual

							
AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
3Press   or   to select 
Fax/Tel. Press 
Set.
4Enter the phone or fax number (up 
to 20 digits). Press 
Set.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set. 
(You can use the chart on page 4-3 to help you enter letters.)
— OR —
Press 
Set to store the number without a name.
6Go to Step 2 to store another Speed-Dial number.
— OR —
Press 
Stop/Exit.
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a 
number has already been stored, the LCD will show the name that 
has been stored there (or number) and will ask you to do one of the 
following: 
1Press 1 to change the stored 
number.
— OR —
Press 
2 to exit without making a 
change.
2Enter a new number.
Press 
Set.
■ To erase the whole number or whole name, press 
Clear/Back repeatedly until all digits or letters are deleted. 
To erase one digit or letter, use   or   to position the 
cursor under it, and then press 
Clear/Back.
■ If you want to insert characters, use   or   to position the 
cursor where you want to insert them, and then type.
3Follow the directions beginning at Step 5 in Storing One-Touch 
Dial numbers and Storing Speed-Dial numbers. (See  Storing 
One-Touch Dial numbers  on page 7-1 and Storing Speed-Dial 
numbers  on page 7-2.)
23.Set Auto Dial
#005
▲Fax/Tel▼E-Address
Select 
▲▼ & Set
23.Set Auto Dial *005:MIKE
▲1.Change▼2.Exit
Select 
▲▼ & Set
 
						

							
7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Setting up Groups for Broadcasting
Groups, which can be stored on a One-Touch key or a Speed-Dial 
location, allow you to send the same fax message to many fax 
numbers by pressing only a One-Touch key and 
Start or 
Search/Speed Dial, #, the three-digit location and Start.
First, youll need to store each fax number as a One-Touch or 
Speed-Dial number. Then, you can combine them into a Group, 
Each Group uses up a One-Touch key or a Speed-Dial location.  
Finally, you can have up to six small Groups, or you can assign up to 
239 numbers (MFC-8640D) or up to 339 numbers 
(MFC-8440/8840D/8840DN) to one large Group.
(See  Storing Speed-Dial numbers  on page 7-2 and Changing 
One-Touch and Speed-Dial numbers  on page 7-3.)
1Press Menu, 2, 3, 3.
2Decide where you wish to store the 
Group
—AND —
Press a One-Touch key
— OR —
Press 
Search/Speed Dial and enter the three-digit location, 
and then press 
Set.
(For example, press One-Touch key 2 for Group 1.)
3Use the dial pad to enter the Group 
number.
Press 
Set. 
(For example, press 
1 for Group 1.)
4To include One-Touch or Speed-Dial numbers in the Group, 
enter them as if you were dialing.
For example, for One-Touch key 
05, press One-Touch key 05. 
For Speed-Dial location 009, press 
Search/Speed Dial, then 
press 
009 on the dial pad. The LCD shows  005, #009 .
5Press Set to accept the numbers for this Group.
6Use the dial pad and the chart on page 4-3 to enter a name for 
the Group.
Press 
Set.
(For example,  NEW CLIENTS )
23.Set Auto Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
23.Set Auto Dial *002
Group#:0
Enter No. & Set
 
						

							
AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
7Press Stop/Exit.
Dialing options
Search
You can search for names you have stored in the One-Touch and 
Speed-Dial memory. 
(See Storing One-Touch Dial numbers  on page 7-1 and see Storing 
Speed-Dial numbers  on page 7-2.)
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Press Search/Speed Dial.
3Press  or .
To search alphabetically through the names that are stored, 
enter the first letter of the name you’re looking for and press   or  .
—OR—
Press  or .
To search for numbers numerically, press   or  . 
4When the LCD shows the name you want to call,
Press 
Start.
One-Touch Dialing
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Press the One-Touch key of the location you want to call.
3Press Start.
You can print a list of all One-Touch and Speed-Dial numbers. 
(See  Printing reports  on page 9-3.) Group numbers will be 
marked in the column of Group.
When you dial using an auto dial number, the LCD shows the 
name you’ve stored, or if you haven’t stored a name, the fax 
number you’ve stored.
 
						

							
7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
Speed-Dialing
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Press Search/Speed Dial, #, and then the three-digit 
Speed-Dial number. (See  Storing Speed-Dial numbers  on page 
7-2.)
3Press Start.
Manual dialing
Manual dialing means pressing all of the digits of the phone number.
Using an external telephone
The easiest way to use your external telephone is to pick up the 
handset and dial the number on the external telephone as you 
normally would.
1Pick up the handset of the external telephone.
2Dial the number on the external telephone.
3To hang up, replace the handset.
If you try to use a One-Touch or Speed-Dial location with no 
number stored in it, you hear a warning sound, and LCD shows 
Not Registered . The LCD returns to normal after 2 seconds.
 
						

							
AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the 
time and destination. To take advantage of low rates, you can store 
the access codes or long-distance carriers and credit card numbers 
as One-Touch and Speed-Dial numbers. You can store these long 
dialing sequences by dividing them and setting them up on separate 
keys in any combination. You can even include manual dialing using 
the dial pad.
The combined number will be dialed in the order that you entered it 
as soon as you press 
Start.
(See  Storing One-Touch Dial numbers  on page 7-1.)
For example, you can store ‘555’ on One-Touch key 03 and ‘7000’ 
on One-Touch key 02. If you press One-Touch key
 03, One-Touch 
key
 02, and Start, you will dial ‘555-7000’. 
To temporarily change a number, you can substitute part of the 
number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press 
One-Touch key
 03 and then press 7001 using the dialing pad.
If you must wait for another dial tone or signal at any point in the 
dialing sequence, store a pause there in the number by pressing 
Redial/Pause. Each key press adds a 3.5-second delay.
 
						

							
7 - 8   AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5-second pause between 
numbers. If you are dialing overseas, you can press 
Redial/Pause 
as many times as needed to increase the length of the pause.
Tone or Pulse (Canada only)
If you have a Pulse dialing service, but need to send Tone signals 
(for example, for telephone banking), follow the instructions below. If 
you have Touch Tone service, you will not need this feature to send 
tone signals.
1Lift the handset of an external phone.
2Press # on the control panel of your MFC. Any digits dialed after 
this will send tone signals.
3When you hang up, the MFC will return to the Pulse dialing 
service.
 
						

							
REMOTE FAX OPTIONS   8 - 1
8
Fax Forwarding/Paging
Programming a Fax Forwarding number
When Fax Forwarding is set to  On, your MFC stores the received fax 
in the memory. Then it dials the fax number you’ve programmed and 
forwards the fax message.
1Press Menu, 2, 5, 1.
2Press   or   to select 
Fax Forward .
Press  
Set. 
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Set. 
4Press Stop/Exit.
Remote Fax Options
You cannot use Paging and Fax Forwarding at the same time. 
After you have selected the Paging or Fax Forwarding feature, 
Fax Storage is set to On automatically.
25.Remote Fax Opt 1.Fax Fwd/Paging
▲Off
▼Fax Forward
Select 
▲▼ & Set
 
						

							
8 - 2   REMOTE FAX OPTIONS
Programming your pager number
When Paging is selected, your MFC dials the pager number you’ve 
programmed, and then dials your Personal Identification Number 
(PIN). This activates your pager so you will know that you have a fax 
message in the memory.
1Press Menu, 2, 5, 1.
2Press  or  to select 
Paging .
Press 
Set. 
3Enter your pager phone number followed by # # (up to 20 digits).
Press 
Set. 
Do not include the area code if it is the same as that of your 
MFC. 
For example, press 
1 8 0 0 5 5 5 1 2 1 2 # #. 
4If your pager needs a PIN, enter the PIN, press #, press 
Redial/Pause, enter your fax number followed by ##.
Press 
Set.
(For example, press 
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 
1 2 1 2 # #
)
—OR—
If you do not need a PIN, press Redial/Pause, enter your fax 
number followed by 
##.
Press 
Set. 
(For example, press 
Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)
5Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
25.Remote Fax Opt 1.Fax Fwd/Paging
▲Off▼Fax Forward
Select 
▲▼ & Set
 
						

							
REMOTE FAX OPTIONS   8 - 3
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax 
messages from another location using Fax Forwarding, Paging, or 
Remote Retrieval operations. The LCD will show when you have a 
fax stored in memory. 
1Press Menu, 2, 5, 2. 
The LCD will ask you to choose a 
fax setting.
2Press   or   to select  On (or 
Off ).
Press 
Set.
3Press Stop/Exit.
If you press 
1, all fax data is erased and Fax Storage is turned off.
If you press 
2, faxes are not erased and Fax Storage stays on.
(See  Printing a fax from the memory  on page 5-5.)
If there are faxes in the memory when you turn Fax Storage 
OFF, the LCD will ask if you want to erase the faxes in the 
memory.
■After you have selected Paging or Fax Forwarding feature, 
Fax Storage is set to  On automatically. If you bring Paging or 
Fax Forwarding feature back to  Off, Fax Storage stays on.
■ If there is a power failure, the data in the memory will remain 
for up to 4 days.
25.Remote Fax Opt
2.Fax Storage
▲On
▼Off
Select 
▲▼ & Set
 
						

							
8 - 4   REMOTE FAX OPTIONS
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your MFC. Before you use the 
remote access and retrieval features, you have to set up your own 
code. The default code is inactive code (--- ).
1Press Menu, 2, 5, 3.
2Enter a three-digit code using 
numbers 
0-9,  or #.
Press 
Set. (The preset ‘ ’ cannot 
be changed.)
3Press Stop/Exit.
Do not use the same digits that appear in your Fax Receive 
Code (
51) or Telephone Answer Code (# 51). (See  Operation 
from extension telephones  on page 5-7.)
■You can change your code at any time by entering a new 
one. If you want to make your code inactive, press 
Clear/Back in Step 2 to restore the inactive setting (--- ).
25.Remote Fax Opt
3.Remote Access
Access Code:---*
Enter & Set key