Brother MFC 8440 User Manual

							
GETTING STARTED   4 - 3
Entering text
When you are setting certain functions, such as the Station ID, you 
may need to type text into the MFC. Most number keys have three or 
four letters printed above them. The keys for 
0, # and   do not have 
printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access 
the character you want.
Inserting spaces
To enter a space, press   once between numbers and twice 
between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press   to 
move the cursor under the incorrect character. Then press 
Clear/Back. The letter above the cursor will be deleted. Re-enter 
the correct character. 
Repeating letters
If you need to enter a character that is on the same key as the 
previous character, press   to move the cursor to the right before 
you press the key again.
Press Keyone timetwo timesthree timesfour times
2 ABC2
3 DE F 3
4 GH I 4
5 JKL5
6 MNO 6
7 PQRS
8 TUV 8
9 WX Y Z
 
						

							
4 - 4   GETTING STARTED
Special characters and symbols 
Press , # or 0, and then press   or   to move the cursor under 
the special character or symbol you want. Then press 
Set to select it.
Setting Tone and Pulse dialing mode 
(For Canada only)
1Press Menu, 0, 4.
2Press  or  to select 
Pulse  (or Tone ). 
Press 
Set.
3Press Stop/Exit.
Press  for (space) !  # $ % & ’ ( )   + , - . /
Press 
#for : ; < = > ? @ [ ] ^ _
Press 
0for É À È Ê Î Ç Ë Ö 0
NOTICE (For USA)
The Telephone Consumer Protection Act of 1991 makes it unlawful 
for any person to use a computer or electronic device to send any 
message via a telephone fax machine unless such messages 
clearly contain, in a margin at the top or bottom of each transmitted 
page, or on the first page of the transmission, the date and time it 
is sent and an identification of the business or other entity or other 
individual sending the message and the telephone number of the 
sending machines or such business, other entity or individual. 
In order to program this information into your MFC, complete the 
steps described on page 4-2.
04.Tone/Pulse
▲Tone
▼Pulse
Select ▲▼ & Set
 
						

							
GETTING STARTED   4 - 5
General Setup
Setting the Mode Timer
The MFC has three temporary mode keys on the control panel: Fax, 
Copy and Scan. You can change the number of seconds or minutes 
the MFC takes after the last Copy or Scan operation before it returns 
to Fax mode. If you select Off, the MFC stays in the mode you used 
last.
1Press Menu, 1, 1.
2Press   or   to select 
0 Sec, 30 Secs , 1 Min , 
2 Mins , 5 Mins  or Off .
3Press Set.
Setting the Paper Type 
To get the best print quality, set the MFC for the type of paper you 
are using.
For MFC-8440
1Press Menu, 1, 2.
— OR —
If you have the optional paper tray, 
press 
Menu, 1, 2, 1 to set the 
paper type for  Tray #1 or 
Menu, 
1, 2, 2 to set the paper type for 
Tray #2 .
2Press  or  to select  Thin, Plain , Thick , Thicker  or 
Transparency .
3Press Set.
4Press Stop/Exit.
11.Mode Timer
▲0 Sec
30 Secs
▼1 Min
Select 
▲▼ & Set
12.Paper Type▲Plain
Thick
▼Thicker
Select ▲▼ & Set
12.Paper Type
1.Tray #1
2.Tray #2
Select 
▲▼ & Set
 
						

							
4 - 6   GETTING STARTED
For MFC-8640D, MFC-8840D and MFC-8840DN
1Press Menu, 1, 2, 1 to set the 
paper type for  MP Tray.
— OR —
Press 
Menu, 1, 2, 2 to set the 
paper type for  Tray #1.
— OR —
If you have the optional paper tray, press 
Menu, 1, 2, 3 to set 
the paper type for  Tray #2.
2Press   or   to select  Thin, 
Plain , Thick , Thicker  or 
Transparency .
3Press Set.
4Press Stop/Exit.
Setting the Paper Size
You can use eight sizes of paper for printing copies: A4, letter, legal, 
executive, A5, A6, B5 and B6 and three sizes of paper for printing 
faxes: A4, letter and legal. When you change the size of paper in the 
MFC, you will need to change the setting for Paper Size at the same 
time so your MFC can fit an incoming fax or reduced copy on the 
page. 
1Press Menu, 1, 3. 
2Press  or  to select  A4, 
Letter , Legal , Executive , A5 , 
A6 , B5  or  B6. 
Press 
Set.
3Press Stop/Exit.
You can select  Transparency  for Tray #1  and Tray #2 
only when  A4, Letter  or Legal  is selected in 
Menu, 1, 3.
12.Paper Type
1.MP Tray
2.Tray #1
3.Tray #2
Select 
▲▼ & Set
12.Paper Type 1.MP Tray
▲Plain
▼Thick
Select ▲▼ & Set
13.Paper Size▲A4
Letter
▼Legal
Select ▲▼ & Set
 
						

							
GETTING STARTED   4 - 7
With optional paper tray (LT-5000)
1Press Menu, 1, 3, 1 to set the 
paper size for  Tray #1.
— OR —
Press 
Menu, 1, 3, 2 to set the 
paper size for  Tray #2
2Press   or   to select  A4, Letter , Legal , Executive , 
A5 , A6 , B5  and  B6.
Press 
Set.
3Press Stop/Exit.
■ If you are using the optional paper tray, paper size A6 is not 
available.
■ If you select  Transparency  in 
Menu, 1, 2, you can only 
select  A4, Letter  or Legal .
13.Paper Size
1.Tray #1
2.Tray #2
Select 
▲▼ & Set
 
						

							
4 - 8   GETTING STARTED
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle (not being 
used). You can turn the ring  Off or you can select the ring volume 
level.
1Press Menu, 1, 4, 1.
2Press  or  to select 
( Low , Med , High  or Off ). 
Press 
Set.
3Press Stop/Exit.
— OR —
In Fax mode, press   or   to adjust the volume level. Every time 
you press these keys, the MFC will ring so you can hear the active 
setting as the LCD shows it. The volume changes with each key 
press. The new setting will stay until you change it again.
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is 
Med . When the beeper is on, the MFC beeps every time you press a 
key or make a mistake and after a fax is sent or received.
1Press Menu, 1, 4, 2.
2Press   or   to select your 
option.
( Low , Med , High  or Off )
Press 
Set.
3Press Stop/Exit.
14.Volume 1.Ring
▲Med
▼High
Select ▲▼ & Set
14.Volume
2.Beeper
▲Med
▼High
Select 
▲▼ & Set
 
						

							
GETTING STARTED   4 - 9
Setting the Speaker Volume
You can adjust the MFC’s one-way speaker volume.
1Press Menu, 1, 4, 3.
2Press   or   to select 
(Low , Med , High  or Off ).
Press 
Set.
3Press Stop/Exit. 
— OR —
In Fax mode, you can adjust the speaker volume by pressing 
Hook, 
and then selecting a speaker volume level.
Press   or   to adjust the volume level. The LCD shows the setting 
you are choosing. Each key press changes the volume to the next 
setting. The new setting will remain until you change it again.
Turning on Automatic Daylight Savings Time
You can set the MFC to change automatically for Daylight Savings 
Time. It will reset itself forward one hour in the Spring and backward 
one hour in the Fall. Make sure you have set the correct day and time 
in the  Date/Time  setting.
1Press Menu, 1, 5.
2Press   or   to select  On (or 
Off ). 
Press 
Set.
3Press Stop/Exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save 
to  On , print appears somewhat lighter. The default setting is  Off.
1Press Menu, 1, 6, 1.
2Press   or   to select  On (or 
Off ).
3Press Set.
4Press Stop/Exit.
14.Volume
3.Speaker
▲Med
▼High
Select ▲▼ & Set
15.Auto Daylight
▲On
▼Off
Select 
▲▼ & Set
16.Ecology 1.Toner Save
▲On
▼Off
Select 
▲▼ & Set
 
						

							
4 - 10   GETTING STARTED
Sleep Time
Setting the Sleep Time reduces power consumption by turning off 
the fuser inside the MFC, while it is idle. You can choose how long 
the MFC is idle (from 00 to 99 minutes) before it goes into sleep 
mode. The timer is automatically reset when the MFC receives a Fax 
or PC data, or makes a copy. The factory setting is 05 minutes. While 
the MFC is in sleep mode, you will see  Sleep on the LCD. If you try 
to print or copy in sleep mode, there will be a short delay while the 
fuser warms up to working temperature.
1Press Menu, 1, 6, 2.
2Use the dial pad to enter the length of time the MFC is idle 
before it goes into sleep mode (00 to 99).
3Press Set.
4Press Stop/Exit.
Turning off the Scanner Lamp
The scanner lamp stays on for 16 hours before automatically 
switching off to preserve the life of the lamp. You can turn off the 
scanner lamp manually if you wish by pressing the   and   keys 
simultaneously. The scanner lamp will remain turned off until the next 
time you use the scanning feature.
Turning off the scanner lamp will also reduce the power 
consumption.
■ If you want to turn sleep mode off, press Secure and 
Job Cancel simultaneously in Step 2.
■ If the MFC is in Sleep Mode when you change the Sleep 
Time, the new setting will take effect the next time the MFC 
copies or prints is restarted.
Please note that turning the lamp off regularly will reduce the 
lamp’s life. Some people prefer to turn the lamp off as they leave 
the office, or late at night at home. This is not necessary for 
normal day to day use.
 
						

							
GETTING STARTED   4 - 11
Setting the Tray Use for Copy mode
MFC-8440
The default setting of Auto allows
*1 your MFC to choose the optional 
Tray #2 when paper is out in Tray #1 or*2 when the size of the original 
will fit best on the paper in Tray #2.
1Press Menu, 1, 7.
2Press   or   to select 
Tray#1 Only , Tray#2 Only , or 
Auto .
3Press Set.
4Press Stop/Exit.
MFC-8640D, MFC-8840D and MFC-8840DN
The default setting of  Auto allows
*1 your MFC to choose the optional 
Tray #2 or the MP tray when paper is out in Tray #1 or*2 when the 
size of the original will fit best on the paper in Tray #2.
1Press Menu, 1, 7.
2Press   or   to select 
Tray#1 Only , MP Only , or 
Auto .
— OR —
If you have the optional paper tray, 
press   or   to select 
Tray#1 Only , Tray#2 Only , 
MP Only  or Auto .
3Press Set.
4Press Stop/Exit.
If your MFC is a MFC-8440 without the optional tray #2, you can 
skip this setting.
*1 Copies will automatically be printed from Tray #2 only if the 
Paper Size setting for Tray #2 is the same as Tray #1.
*2 When using the ADF, copies will automatically be printed  from Tray #2 if the Paper Size setting for Tray #2 is different 
than Tray #1 and this paper size is more suitable for the 
scanned original.
17.Tray Use: Copy
▲Tray#1 Only
Tray#2 Only
▼Auto
Select 
▲▼ & Set
17.Tray Use: Copy
▲Tray#1 Only
MP Only
▼Auto
Select 
▲▼ & Set
17.Tray Use: Copy
▲Tray#1 Only
Tray#2 Only
▼MP Only
Select 
▲▼ & Set
 
						

							
4 - 12   GETTING STARTED
Setting the Tray Use for Fax mode
If your MFC doesn’t have the optional tray #2, you can skip this 
setting.
The default setting of  Auto allows your MFC to choose the optional 
Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on 
the paper in Tray #2.
1Press Menu, 1, 8.
2Press  or  to select 
Tray#1 Only , Tray#2 Only , or 
Auto .
3Press Set.
4Press Stop/Exit.
Setting the LCD Contrast
You can change the contrast to help the LCD look lighter or darker.
1(MFC-8440)
Press 
Menu, 1, 7.
(MFC-8640D/8840D/8840DN)
Press 
Menu, 1, 8.
— OR —
If you have the optional tray #2, press 
Menu, 1, 9.
2Press   to increase the contrast.
— OR —
Press   to decrease the contrast.
Press 
Set.
3Press Stop/Exit.
If  Auto Reduction  is turned on, incoming faxes will be printed 
from the tray that is set for Auto Reduction. (See  Printing a 
reduced incoming fax (Auto Reduction)  on page 5-5.)
18.Tray Use: Fax
▲Tray#1 Only
Tray#2 Only
▼Auto
Select 
▲▼ & Set
19.LCD Contrast
-+
Select   & Set