Brother MFC 8440 User Manual

							
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Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and 
shocks, such as a desk. Put the MFC near a telephone jack and a 
standard, grounded power outlet. Choose a location where the 
temperature remains between 50°F and 95.5°F (10°-32.5°C).
Caution
■ Avoid placing your MFC in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals, or 
refrigerators. 
■ Do not expose the MFC to direct sunlight, excessive heat, 
moisture, or dust.
■ Do not connect your MFC to electrical outlets controlled by wall 
switches or automatic timers.
■ Disruption of power can wipe out information in the MFC’s 
memory.
■ Do not connect your MFC to electrical outlets on the same circuit 
as large appliances or other Equipment that might disrupt the 
power supply.
■ Avoid interference sources, such as speakers or the base units 
of cordless phones.
NO ! NO ! NO !
 
						

							
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Quick Reference Guide
Sending faxes
Automatic Transmission
1If it is not illuminated in 
green, press   (
Fax).
2Place the original face up in 
the ADF, or face down on 
the scanner glass.
3Enter the fax number using 
One-Touch, Speed-Dial, 
Search or the dial pad.
4Press Start.
5If you are using the scanner 
glass, press 
2 or Start.
Real Time Transmission
You can send faxes in real time.
1If it is not illuminated in 
green, press   (
Fax).
2Place the original face up in 
the ADF, or face down on 
the scanner glass.
3Press Menu, 2, 2, 5.
4Press  or  to select 
On , and then press 
Set
—OR —
For the next transmission 
only, press  or  to 
select  Next Fax Only , 
and then press 
Set.
5For the next fax only, press 
 or   to select 
Next Fax:On  , and then 
press 
Set.
6Press 1 if you want to 
choose more settings and 
the LCD will return to the 
Setup send menu. 
— OR —
Press 
2 to fax.
7Enter the fax number.
8Press Start.
Receiving faxes
Select Receive Mode
1Press Menu, 0,1.
2Press  or  to select 
Fax Only , Manual , 
Fax/Tel  and 
External TAD  and then 
press 
Set.
Storing numbers
Storing One-Touch Dial 
numbers
1Press Menu, 2, 3, 1.
2Press the One-Touch key 
where you want to store the 
number.
3Enter a number (up to 20 
digits), and then press 
Set.
4Enter a name (or leave it 
blank), and then press 
Set.
5Press Stop/Exit.
 
						

							
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Storing Speed-Dial numbers
1Press Menu, 2, 3, 2.
2Enter a three-digit 
Speed-Dial number, and 
then press 
Set.
3Enter a number (up to 20 
digits), and then press 
Set.
4Enter a name (or leave it 
blank), and then press 
Set.
5Press Stop/Exit.
Dialing operations
One-Touch Dialing / 
Speed-Dialing
1If it is not illuminated in 
green, press   (
Fax).
2Place the original face up in 
the ADF, or face down on 
the scanner glass.
3Press the One-Touch key of 
the number you want to call
— OR —
Press 
Search/Speed Dial, 
press  #, and then press the 
three-digit Speed-Dial 
number.
4Press Start.
Using Search
1If it is not illuminated in 
green, press   (
Fax).
2Press Search/Speed Dial, 
and then enter the first letter of 
the name you’re looking for.
3Press  or  to 
search the memory.
4Press Start.
Making copies
Single copy
1Press (Copy) to 
illuminate it in green. 
2Place the original face up in 
the ADF, or face down on 
the scanner glass.
3Press Start.
Sorting multiple copies
(Using the ADF)
1Press (Copy) to 
illuminate it in green.
2Place the original face up in 
the ADF.
3Use the dial pad to enter the 
number of copies you want 
(up to 99).
4Press Sort.
Sort   icon appears on the 
LCD.
5Press Start.
Brother fax back system:  In USA:  1-800-521-2846
Brother Global Web Site: http://www.brother.com
Frequently Asked Questions (FAQs) 
and Product Support
http://solutions.brother.com
Brother Accessories & Supplies:
http://www.brothermall.com
In Canada:  
1-877-BROTHER (voice)
In USA:1-888-879-3232 (voice)
1-800-947-1445 (fax)
 
						

							
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Table of contents
1Introduction .......................................................................... 1-1Using this Guide ............................................................... 1-1 Finding information ................................................. 1-1
Symbols used in this Guide .................................... 1-1
Fax Test Sheet and Product Registration (USA only) .............................................................. 1-2
On-Line Registration (USA and Canada) ................... 1-2
MFC part names and operations ................................ 1-3
Control panel overview ..................................................... 1-6 Status LED indications.............................................. 1-11
About fax machines ........................................................ 1-13 Custom features ....................................................... 1-13Do you have Voice Mail on the phone line? ......... 1-13
Why should there be problems? ........................... 1-13
How can you avoid possible problems? ............... 1-13
Fax tones and handshake ........................................ 1-14
ECM (Error Correction Mode) ................................... 1-15
Connecting the MFC ....................................................... 1-15 Connecting an external telephone ............................ 1-15
Connecting an external telephone answering device (TAD) .................................................................... 1-16
Sequence ............................................................. 1-16
Connections.......................................................... 1-18
Recording outgoing message (OGM) on an external TAD................................................ 1-18
Special line considerations ....................................... 1-19 Roll-over phone lines ............................................ 1-19
Two-line phone system......................................... 1-19
Converting telephone wall outlets......................... 1-20
Installing MFC, external  two-line tad and two-line 
telephone .......................................................... 1-21
Multi-line connections (PBX)..................................... 1-22 If you are installing the MFC to work with a PBX ... 1-22
Custom features on your phone line ......................... 1-22
 
						

							
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2Paper ..................................................................................... 2-1About paper ...................................................................... 2-1Type and size of paper ............................................... 2-1
Recommended paper ................................................. 2-1
Choosing acceptable paper .............................................. 2-2 Paper capacity of the paper trays ........................... 2-3
Paper specifications for each paper tray ................ 2-4
How to load paper ...................................................... 2-5 To load paper or other media in the paper tray ...... 2-5
To load paper or other media in the manual feed tray (For MFC-8440) ................................... 2-7
To load paper or other media in the multi-purpose tray  (MP tray) (For MFC-8640D, MFC-8840D and 
MFC-8840DN) ........................................................ 2-8
To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D and 
MFC-8840DN) ...................................................... 2-10
3On-screen programming  ..................................................... 3-1 User-friendly programming ............................................... 3-1Menu table .................................................................. 3-1
Memory Storage ......................................................... 3-1
Navigation keys ................................................................ 3-2
4Getting started  ..................................................................... 4-1 Initial Setup ....................................................................... 4-1Setting the Date and Time .......................................... 4-1
Setting the Station ID.................................................. 4-2Entering text ........................................................... 4-3
Inserting spaces ..................................................... 4-3
Making corrections ................................................. 4-3
Repeating letters .................................................... 4-3
Special characters and symbols  ............................ 4-4
Setting Tone and Pulse dialing mode  (For Canada only) .................................................. 4-4
General Setup .................................................................. 4-5 Setting the Mode Timer .............................................. 4-5
Setting the Paper Type ............................................... 4-5
Setting the Paper Size ................................................ 4-6
Setting the Ring Volume ............................................. 4-8
Setting the Beeper Volume......................................... 4-8
Setting the Speaker Volume ....................................... 4-9
Turning on Automatic Daylight Savings Time............. 4-9
Toner Save ................................................................. 4-9
 
						

							
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Sleep Time................................................................ 4-10
Turning off the Scanner Lamp .................................. 4-10
Setting the Tray Use for Copy mode ........................ 4-11
Setting the Tray Use for Fax mode........................... 4-12
Setting the LCD Contrast.......................................... 4-12
5Setup Receive  ...................................................................... 5-1Basic receiving operations ................................................ 5-1Choosing the Receive Mode....................................... 5-1To select or change your Receive Mode ................ 5-2
Setting the Ring Delay  ............................................... 5-2
Setting the F/T Ring Time (Fax/Tel mode only) .......... 5-3
Easy Receive  ............................................................. 5-4
Printing a reduced incoming fax  (Auto Reduction)..................................................... 5-5
Printing a fax from the memory................................... 5-5
Setting the Print Density ............................................. 5-6
Advanced receiving operations......................................... 5-7 Operation from extension telephones ......................... 5-7
For FAX/TEL mode only ............................................. 5-7
Using a cordless external handset.............................. 5-8
Changing the remote codes........................................ 5-8
Polling ......................................................................... 5-9Setting up Polling Receive...................................... 5-9
Setting up Sequential Polling Receive.................. 5-10
Setting Duplex printing for Fax mode (For MFC-8640D, MFC-8840D and 
MFC-8840DN) ...................................................... 5-10
Telephone services......................................................... 5-11 Distinctive Ring ......................................................... 5-11What does your telephone company’s ‘Distinctive Ring’ do? ........................................ 5-11
What does Brother’s ‘Distinctive Ring’ do?........... 5-11
Do you have Voice Mail? ...................................... 5-12
Before you choose the ring pattern to register ..... 5-12
Registering the Distinctive Ring pattern.................... 5-13 Turning off the Distinctive Ring............................. 5-13
Caller ID .......................................................................... 5-14 Viewing Caller ID List................................................ 5-15
Clearing a Caller ID stored in the memory................ 5-15
Printing Caller ID List ................................................ 5-15
 
						

							
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6Setup Send  ........................................................................... 6-1How to Fax ....................................................................... 6-1Enter Fax mode .......................................................... 6-1
Faxing from the automatic document feeder (ADF) .... 6-1Faxing from the ADF .............................................. 6-2
Faxing from the scanner glass ................................... 6-3
Faxing legal size originals from the scanner glass ...... 6-4 Out of Memory message ........................................ 6-4
Manual transmission................................................... 6-4
Automatic transmission .............................................. 6-5 This is the easiest way to send a fax. ..................... 6-5
Sending a fax at the end of a conversation ................ 6-5
Basic sending operations ................................................. 6-6 Sending faxes using multiple settings ........................ 6-6
Contrast ...................................................................... 6-6
Fax Resolution............................................................ 6-7
Manual and automatic fax Redial ............................... 6-8
Dual Access................................................................ 6-9
Real Time Transmission ........................................... 6-10
Checking job status .................................................. 6-11
Canceling a job while scanning the original.............. 6-11
Canceling a scheduled job ....................................... 6-11
Advanced sending operations ........................................ 6-12 Composing the electronic Cover Page ..................... 6-12Composing your own comments .......................... 6-13
Cover page for the next fax only .......................... 6-14
Send a cover page for all faxes ............................ 6-15
Using a printed cover page....................................... 6-15
Broadcasting............................................................. 6-16
Overseas Mode ........................................................ 6-18
Delayed Fax ............................................................. 6-19
Delayed Batch Transmission .................................... 6-20
Setting up Polled Transmission ................................ 6-21
Memory Security....................................................... 6-22 Setting up the password ....................................... 6-22
Turning Memory Security on ................................ 6-23
Turning Memory Security off .................................... 6-23
 
						

							
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7Auto Dial numbers and dialing options  ............................. 7-1Storing numbers for easy dialing ...................................... 7-1Storing One-Touch Dial numbers ............................... 7-1
Storing Speed-Dial numbers....................................... 7-2
Changing One-Touch and Speed-Dial numbers......... 7-3
Setting up Groups for Broadcasting............................ 7-4
Dialing options .................................................................. 7-5 Search ........................................................................ 7-5
One-Touch Dialing ...................................................... 7-5
Speed-Dialing ............................................................. 7-6
Manual dialing............................................................. 7-6
Using an external telephone ....................................... 7-6
Access codes and credit card numbers ...................... 7-7
Pause ......................................................................... 7-8
Tone or Pulse (Canada only) ...................................... 7-8
8Remote Fax Options  ............................................................ 8-1 Fax Forwarding/Paging..................................................... 8-1Programming a Fax Forwarding number .................... 8-1
Programming your pager number............................... 8-2
Setting Fax Storage .......................................................... 8-3
Setting your Remote Access Code ................................... 8-4
Remote Retrieval .............................................................. 8-5 Using your Remote Access Code ............................... 8-5
Remote commands..................................................... 8-6
Retrieving fax messages ............................................ 8-7
Changing your Fax Forwarding number ..................... 8-7
9Printing reports  .................................................................... 9-1 MFC settings and activity.................................................. 9-1Customizing the Transmission Verification Report ..... 9-1
Setting the Fax Activity Report Interval....................... 9-2
Printing reports ........................................................... 9-3To print a report ...................................................... 9-3
 
						

							
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10Making copies  .................................................................... 10-1Using the MFC as a copier ............................................. 10-1Enter Copy mode...................................................... 10-1Temporary copy settings ...................................... 10-2
Making a single copy from the ADF.......................... 10-3
Making multiple copies from the ADF ....................... 10-3
Single or multiple copies using the scanner glass...... 10-4
Out of Memory message .......................................... 10-5
Using the copy keys (Temporary settings) ..................... 10-6 Enlarge/Reduce ........................................................ 10-7
Quality (type of original)............................................ 10-8
Sorting copies using the ADF ................................... 10-9
Contrast .................................................................... 10-9
Tray Select ............................................................. 10-10
Duplex/N in 1 .......................................................... 10-11
Duplex/N in 1 copy ................................................. 10-12N in 1 copy ......................................................... 10-12
Poster ................................................................. 10-13
Duplex (1 in 1) (For MFC-8640D, MFC-8840Dand MFC-8840DN) ......................................... 10-14
Duplex (2 in 1) and Duplex (4 in 1)  (For MFC-8640D, MFC-8840D and 
MFC-8840DN) ................................................ 10-16
Changing the default copy settings .............................. 10-17 Quality .................................................................... 10-17
Contrast .................................................................. 10-17
11Important information  ....................................................... 11-1 Standard telephone and FCC Notices These notices are in effect on models sold and 
used only in the United States.............................. 11-1
Federal Communications Commission (FCC)  Declaration of Conformity (USA only) .................. 11-3
Important .............................................................. 11-4
Important – about the interface cable ................... 11-4
Industry Canada Compliance Statement  (Canada only) ....................................................... 11-4
International E
NERGY STAR ® Compliance Statement ... 11-4
Laser safety .............................................................. 11-4
FDA regulations ........................................................ 11-5
Important safety instructions........................................... 11-6
Trademarks .................................................................... 11-8
 
						

							
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12Troubleshooting and routine maintenance  ..................... 12-1Troubleshooting ............................................................. 12-1Error messages ........................................................ 12-1
Original jams ............................................................. 12-4Original is jammed in the top of the ADF unit. ....... 12-4
Original is jammed inside the ADF unit. ............... 12-5
Paper jams................................................................ 12-6 Paper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and 
MFC-8840DN) ................................................ 12-11
If you are having difficulty with your MFC ............... 12-13
Improving the print quality....................................... 12-18
Packing and shipping the MFC ..................................... 12-22
Routine maintenance .................................................... 12-25 Cleaning the scanner .............................................. 12-25
Cleaning the printer ................................................ 12-26
Cleaning the drum unit............................................ 12-27
Replacing the toner cartridge.................................. 12-28
How to replace the toner cartridge.......................... 12-29
Replacing the drum unit .......................................... 12-34
Checking the drum life ............................................ 12-37
Page Counter ......................................................... 12-37
13Optional accessories ......................................................... 13-1 Memory board................................................................. 13-1Installing the optional memory board ........................ 13-2
Network (LAN) board ...................................................... 13-4 Before starting installation ........................................ 13-5
Step 1: Hardware installation .................................... 13-5
Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet 
Network ................................................................ 13-8
LED....................................................................... 13-8
TEST SWITCH ..................................................... 13-9
Paper Tray #2 ........................................................... 13-9
GGlossary ............................................................................... G-1