Brother MFC 8440 User Manual

							
REMOTE FAX OPTIONS   8 - 5
Remote Retrieval
You can call your MFC from any telephone or fax machine using 
touch tone, then use the Remote Access Code and remote 
commands to retrieve fax messages. Be sure to cut out the Remote 
Retrieval Access Card on the last page and keep it with you at all 
times.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ).
3The MFC signals if it has received fax messages:
1 long beep 
— Fax messages
No beeps 
— No fax messages
4The MFC gives two short beeps, which tells you to enter a 
command. The MFC will hang up if you wait longer than 30 
seconds to enter a command. The MFC will beep three times, if 
you enter an invalid command.
5Press 90 to reset the MFC when you’ve finished.
6Hang up.
 
						

							
8 - 6   REMOTE FAX OPTIONS
Remote commands
Follow the commands below to access features when you are away 
from the MFC. When you call the MFC and enter your Remote 
Access Code (3 digits followed by  ), the system will give two short 
beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax 
Forwarding or Paging 
settings
1 OFF If you hear one long beep, the change has  been accepted. If you hear three short beeps, 
you cannot change it because the conditions 
have not been met (for example, registering a 
fax forwarding or paging number). You can 
register your Fax Forwarding number by 
entering 4. (See Changing your Fax 
Forwarding number  on page 8-7.) Once you 
have registered the number, Fax Forwarding 
will be set to  On.
2 Fax Forwarding
3 Paging
4 Fax Forwarding number
6 Fax Storage ON You can turn 
Fax Storage to On (or  Off  
after you have retrieved or erased all your 
messages).
7 Fax Storage OFF
96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to  receive stored fax messages. (See  Retrieving 
fax messages  on page 8-7.)
3 Erase faxes from the  memory If you hear one long beep, you can erase fax 
messages from the memory.
97 Check the receiving status 1 Fax You can check whether your MFC has  received any faxes. If it has, you will hear one 
long beep. If it hasn’t, you will hear three short 
beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, you can change  the Receive Mode.
2 Fax/Tel
3 Fax Only
90 Exit After a long beep, you can exit Remote 
Retrieval.
 
						

							
REMOTE FAX OPTIONS   8 - 7
Retrieving fax messages
1Dial your fax number.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3As soon as you hear two short beeps, use the dial pad to 
press 
962.
4Wait for the long beep, and then use the dial pad to enter the 
number of the remote fax machine where you want your fax 
messages sent to followed by 
## (up to 20 digits).
5Hang up after you hear your MFC beep. Your MFC will call the 
other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using Touch Tone.
1Dial your fax number.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3When you hear two short beeps, use the dial pad to press 954.
4Wait for the long beep, and then use the dial pad to enter the 
new number of the remote fax machine where you want your fax 
messages forwarded followed by 
## (up to 20 digits).
5Hang up after you hear your MFC beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
 
						

							
9 - 1   PRINTING REPORTS
9
MFC settings and activity
You need to set up the Transmission Verification Report and Activity 
Report Interval in the menu table.
Press 
Menu, 2, 4, 1.
— OR —
Press 
Menu, 2, 4, 2.
Customizing the 
Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. 
This report lists the time and date of transmission and whether the 
transmission was successful (OK). If you select  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than 
the job numbers to know which faxes you must send again. Selecting 
On+Image  or Off+Image  will print a section of the fax’s first page 
on the report to help you remember.
1Press Menu, 2, 4, 1.
2Press  or  to select  Off, 
Off+Image , ON  or  On+Image .
Press 
Set.
3Press Stop/Exit.
Printing reports
When the feature is  Off, the Report will only print it there is a 
transmission error. (NG).
24.Setup Reports
1.Transmission
2.Act.Interval
Select 
▲▼ & Set
24.Setup Reports 1.Transmission
▲Off
▼Off+Image
Select 
▲▼ & Set
 
						

							
PRINTING REPORTS   9 - 2
Setting the Fax Activity Report Interval
You can set the MFC to print activity reports at specific intervals 
(every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval 
to Off , you can print the report by following the Steps on the next 
page.
The default setting is  Every 50 Faxes.
1Press Menu, 2, 4, 2.
2Press   or   to choose an 
interval. Press 
Set.
(If you choose 7 days, the LCD will 
ask you to choose a day on which 
to begin the 7-day countdown.)
3Enter the time to begin printing in 24-hour format.
Press 
Set.
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the 
report at the selected time and then erase all jobs from its 
memory. If the MFC’s memory becomes full with 200 jobs 
before the time you selected has passed, the MFC will print the 
Activity Report early and then erase all jobs from memory. If you 
want an extra report before it is due to print, you can print it 
without erasing the jobs from memory.
If you select Every 50 Faxes, the MFC will print the Activity 
Report when the MFC has stored 50 jobs.
24.Setup Reports 2.Act.Interval
▲Every 50 Faxes
▼Every 6 hours
Select ▲▼ & Set
 
						

							
9 - 3   PRINTING REPORTS
Printing reports
Five reports are available:
To print a report
1Press Menu, 5.
2Press   or   to select the report you want.
Press 
Set.
— OR —
Enter the number of the report you want to print. 
For example, press 
1 to print the Help List.
3Press Start.
1.Help ListPrints the Help List so you can see at-a-glance 
how to quickly program your MFC. 
2.Auto DialLists names and numbers stored in the 
One-Touch and Speed-Dial memory, in numerical 
order. 
3.Fax ActivityLists information about the last incoming and 
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
4.TransmissionPrints a Transmission Verification Report for your 
last transmission.
5.User SettingsLists your settings.
 
						

							
MAKING COPIES   10 - 1
10
Using the MFC as a copier
You can use your MFC as a copier, making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that (Copy ) is illuminated 
in green. If it is not, press 
( Copy ) to enter  Copy mode. The 
default setting is Fax. You can change the number of seconds or 
minutes that the MFC stays in Copy mode after a copy operation. 
(See  Setting the Mode Timer  on page 4-5.)
The printable area of your MFC begins at approximately 0.14 in. 
(3.64 mm) from both sides and 0.12 in. (3 mm) from the top or bottom 
of the paper.
Making copies
Unprintable 
area
0.12 (3mm)
0.14 (3.64mm) Ex: Letter (Original)      Letter (Paper) 
 
						

							
10 - 2   MAKING COPIES
Temporary copy settings
You can improve your copies by using the Temporary Copy Keys:  
Enlarge/Reduce, Contrast, Quality, Tray Select, Sort and 
N in 1 (For MFC-8440) or Duplex/N in 1 (For MFC-8640D, 
MFC-8840D and MFC-8840DN). These settings are  temporary, and 
the MFC returns to Fax mode 1 minute after it finishes copying. If you 
want to use these temporary settings again, place the next original in 
the ADF or on the scanner glass within that time. However, if you 
have set the Mode Timer for Copy and Scan modes to 0 to 30 
seconds, the MFC returns to the default settings after the number of 
seconds that has been set for Mode Timer. (See  Setting the Mode 
Timer  on page 4-5 and see  Using the copy keys (Temporary 
settings)  on page 10-6.)
While the MFC is copying, incoming faxes will be received into 
the memory instead of being printed.Temporary Copy Keys
 
						

							
MAKING COPIES   10 - 3
Making a single copy from the ADF
1Press (Copy ) to illuminate it in green. Place the original 
face up in the ADF.
2Press Start.
Do  NOT  pull on the original while copying is in progress. 
Making multiple copies from the ADF
1Press (Copy ) to illuminate it in green. Insert the original 
face up in the ADF.
2Use the dial pad to enter the number of copies you want 
(up to 99).
3Press Start. 
To stop copying and eject the original, press Stop/Exit.
To sort the copies, press the Sort key.
 
						

							
10 - 4   MAKING COPIES
Single or multiple copies using the scanner glass
You can make multiple copies using the scanner glass. Multiple 
copies will be stacked (all copies of page 1, then all copies of page 
2, and so on). Use the Temporary Copy keys to choose more 
settings. (See  Using the copy keys (Temporary settings)  on page 
10-6.)
1Press ( Copy ) to illuminate it in green. Lift the Document 
Cover.
2Using the document guidelines on the left, center the original 
face down on the scanner glass and close the document cover.
3Using the dial pad, enter the number of copies you want 
(up to 99). 
For example, press 
3 8 for 38 copies. 
4Press Start.
The MFC will start scanning the original.
If you want to sort multiple copies, use the ADF.
(See  Making a single copy from the ADF  on page 10-3.)
Place the originals 
Face Down on the 
Scanner Glass
Document 
Guidelines