Brother MFC 8440 User Manual

							
SETUP RECEIVE   5 - 11
Telephone services
Your MFC supports the Distinctive Ring telephone service that some 
telephone companies offer.
Distinctive Ring
Brother uses the term ‘Distinctive Ring’ but different telephone 
companies have other names for this service such as SmartRing, 
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
What does your telephone company’s ‘Distinctive Ring’ 
do?
Your telephone company’s Distinctive Ring service allows you to 
have more than one number on the same phone line.  If you need 
more than one phone number, it is cheaper than paying for an 
extra line.  Each phone number has its own distinctive ring pattern, 
so you will know which phone number is ringing. This is one way you 
can have a separate phone number for your MFC.
What does Brother’s ‘Distinctive Ring’ do?
The Brother MFC has a Distinctive Ring feature that allows you to 
use your MFC to take full advantage of the telephone company’s 
Distinctive Ring service. The new phone number on your line can just 
receive faxes.
If you have Voice Mail, RingMaster, an answering service, an 
alarm system or other custom features on your telephone line, it 
may affect the way your MFC works. (See  Custom features on 
page 1-13 and  Custom features on a single line.  on page 12-14.)
If you have Voice Mail on your phone line, please read the 
following carefully.
Please call your telephone company for availability and rates.
You must pay for your telephone company’s Distinctive Ring 
service before you program the MFC to work with it.
 
						

							
5 - 12   SETUP RECEIVE
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your new 
MFC on,  there is a strong possibility that Voice Mail and the MFC will 
conflict with each other while receiving incoming calls . However, the 
Distinctive Ring feature allows you to use more than one 
number on your line, so both Voice Mail and the MFC can work 
together without any problems.  If each one has a separate phone 
number, neither will interfere with the other’s operations.
If you decide to get the Distinctive Ring service from the telephone 
company, you will need to follow the directions below to ‘register’ the 
new Distinctive Ring pattern they give you. This is so your MFC can 
recognize its incoming calls.
Before you choose the ring pattern to register
You can only register one Distinctive Ring pattern with the MFC. 
Some ring patterns cannot be registered. The ring patterns below are 
supported by your Brother MFC. Register the one your telephone 
company gives you.
You can change or cancel the Distinctive Ring pattern at any 
time. You can switch it off temporarily, and turn it back on later. 
When you get a new fax number, make sure you reset this 
feature.
Ring 
Pattern
Rings
1 long-long
2 short-long-short
3 short-short-long
4 very long (normal pattern)
If the ring pattern you received is not on this chart,  please call 
your telephone company and ask for one that is shown .
 
						

							
SETUP RECEIVE   5 - 13
■The MFC will only answer calls to its registered number.
■ The first two rings are silent on the MFC. This is because the fax 
must «listen» to the ring pattern (to compare it to the pattern that 
was ‘registered’). (Other telephones on the same line will ring.)
■ If you program the MFC properly, it will recognize the registered 
ring pattern of the ‘fax number’ within 2 ring patterns and then 
answer with a fax tone. When the ‘voice number’ is called, the 
MFC will not answer.
Registering the Distinctive Ring pattern
Very important!
After you have set the Distinctive Ring feature to ON, the receive 
mode is set to  Manual automatically. Unless you have a TAD or 
Voice Mail set up on the Distinctive Ring number,  Manual mode 
means you must answer all the calls yourself. You can not change 
the receive mode to the other mode while the Distinctive Ring is set 
to on.
1Press Menu, 2, 0, 4.
2Press   or   to select  Set. 
Press 
Set.
3Press   or   to select the 
stored ring pattern you want to use.
Press 
Set.
(You will hear each pattern as you scroll through the four 
patterns. Make sure you choose the pattern that the telephone 
company gave you.)
4Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off the Distinctive Ring
1Press Menu, 2, 0, 4.
2Press   or   to select  Off. 
Press 
Set.
3Press Stop/Exit.
If you turn off Distinctive Ring, the MFC will stay in  Manual 
receive mode. You will need to set the Receive Mode again. 
(See  To select or change your Receive Mode  on page 5-2.)
20.Miscellaneous
4.Distinctive
▲Off
▼Set
Select 
▲▼ & Set
20.Miscellaneous 4.Distinctive
▲On▼Off
Select 
▲▼ & Set
 
						

							
5 - 14   SETUP RECEIVE
Caller ID
After a few rings, the LCD shows the telephone number of your caller 
(or name, if available). Once you pick up the handset, the Caller ID 
information disappears from the LCD, but the call information 
remains stored in the Caller ID memory.
■You will see the first 16 characters of the number (or name).
■ Out of Area  display means call originated outside your Caller 
ID service area.
■ Private Call  display means the caller has intentionally 
blocked transmission of information.
If both the name and number are received, the LCD shows only the 
name. You can print a list of Caller ID information received by your 
MFC. (See  Printing Caller ID List  on page 5-15.)
Caller ID service varies with different carriers. Call your local 
telephone company to determine the kind of service available in your 
area.
The Caller ID feature lets you use the Caller ID subscriber 
service offered by many local telephone companies. This 
service provides you, by means of the LCD, the name or 
telephone number of your caller as the line rings.
 
						

							
SETUP RECEIVE   5 - 15
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls. When the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 5.
2Press   or   to select 
Display#.
Press 
Set.
If the name was not received, it will 
not be displayed.
3Press   or   to scroll through the Caller ID memory to 
select the Caller ID you want to view, and then press 
Set. The 
LCD shows the caller’s number and the date and time of the call.
4Press   to return to the Caller ID listing.
— OR —
Press 
Stop/Exit.
Clearing a Caller ID stored in the memory
For effective use of the memory, we recommend that you clear the 
Caller IDs stored in memory by pressing 
Clear/Back when the LCD 
shows each caller ID number or name.
Printing Caller ID List
1Press Menu, 2, 0, 5.
2Press   or   to select 
Print Report .
Press 
Set.
3Press Start.
4After printing has finished, 
press 
Stop/Exit.
20.Miscellaneous 5.Caller ID
▲Display#▼Print Report
Select 
▲▼ & Set
20.Miscellaneous 5.Caller ID
▲Display#▼Print Report
Select 
▲▼ & Set
 
						

							
6 - 1   SETUP SEND
6
How to Fax
You can send faxes from the ADF (Automatic Document Feeder) or 
from the scanner glass.
Enter Fax mode
Before sending faxes, make sure   (Fax) is illuminated in 
green. If not, press   (
Fax) to enter Fax mode. The default 
setting is Fax.
Faxing from the automatic document feeder (ADF)
The ADF can hold up to 50 pages and feeds each sheet individually. 
Use standard (20 lb or 75 g/m2) paper and always fan the pages 
before putting them in the ADF.
■ Make sure originals written with ink are completely dry.
■ The originals to be faxed must be from 5.8 to 8.5 inches wide and 
5.8 to 14 inches long.
Setup Send
DO NOT use paper that is curled, wrinkled, folded, ripped, 
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax this kind 
of original, see  Faxing from the scanner glass  on page 6-3.)
 
						

							
SETUP SEND   6 - 2
Faxing from the ADF
1If it is not illuminated in 
green, press   
(
Fax). Pull out the ADF 
Document Support 
Extension.
2Unfold the ADF 
Document Output 
Support Flap.
3Fan the pages well and 
stagger them at an angle. Make sure you put the originals  face 
up, top edge first  in the ADF until you feel them touch the feed 
roller. 
4Adjust the paper guides to fit the width of your originals.
5Dial the fax number.
Press 
Start. The MFC starts scanning the first page.
ADF Document 
Support Extension
ADF 
Document 
Output 
Support  
Flap
 Document Support 
The originals are
Face Up
in the ADF
 
						

							
6 - 3   SETUP SEND
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page 
at a time. The originals can be up to letter, A4 or legal size (8.5 inches 
to 14 inches). To cancel, press 
Stop/Exit.
1If it is not illuminated in green, press   (Fax). Lift the 
document cover.
2Using the document guidelines on the left, center the original 
face down on the scanner glass.
3Close the document cover.
4Dial the fax number.
Press 
Start. 
The MFC starts scanning the first page.
5To send a single page, press 2 (or 
press 
Start again). The MFC starts 
sending the original.
— OR —
To send more than one page, press 
1 and go to Step 6.
6Place the next page on the 
scanner glass.
Press 
Set. 
The MFC starts scanning. (Repeat 
Steps 5 and 6 for each additional 
page.) 
If the original is a book or is thick, do not slam the cover or press 
on it.
■ If the memory is full and you are faxing a single page, it will 
be sent in real time.
■ If you need to cancel before the fax is sent, press 
Stop/Exit.
The originals are 
Face Down on the 
Scanner Glass
Document 
Guidelines
Flatbed Fax: Next Page?
▲1.Yes▼2.No(Send)
Select 
▲▼ & Set
Flatbed Fax:
Set Next Page
Then Press Set
 
						

							
SETUP SEND   6 - 4
Faxing legal size originals from the scanner glass
When originals are legal size, you need to set the Glass Fax Size to 
Legal. If you do not, the bottom portion of the faxes will be missing.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 2, 0.
3Press   or   to select  Legal.
Press 
Set.
4Press Stop/Exit.
Out of Memory message
If you get an  Out of Memory  message while scanning the first page 
of a fax, press 
Stop/Exit to cancel the scan. If you get an 
Out of Memory  message while scanning a subsequent page, you 
will have the option to press 
Start to send the pages scanned so far, 
or to press 
Stop/Exit to cancel the operation.
Manual transmission
Manual transmission lets you hear the dialing, ringing and 
fax-receiving tones while sending a fax.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Pick up the handset of the external phone and listen for a dial 
tone.
— OR —
Press 
Hook and listen for a dial tone.
3On the external phone, dial the fax number you want to call. If 
you pressed 
Hook, dial using the MFC dial pad.
4When you hear the fax tone, 
press 
Start.
If you are using the ADF, go to 
Step 6.
If you are using the scanner glass, 
go to Step 5.
5Press 1 to send a fax.
6If you picked up the handset of the external phone, replace it.
Send or Receive?
▲1.Send
▼2.Receive
Select 
▲▼ & Set
 
						

							
6 - 5   SETUP SEND
Automatic transmission
This is the easiest way to send a fax.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Enter the fax number using the dial pad, One-Touch, 
Speed-Dial or Search.
(See  One-Touch Dialing  on page 7-5 and Speed-Dialing on 
page 7-6.)
3Press Start.
4If you are using the scanner glass, press 2 or Start.
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party 
before you both hang up.
1Ask the other party to wait for fax tones (beeps) and then to 
press 
Start before hanging up.
2If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
Press 
Start.
The LCD shows: 
3Press 1 to send the fax.
4Replace the external handset.
You must not pick up the handset of the external phone or press 
Hook to listen for a dial tone.
Send or Receive?
▲1.Send
▼2.Receive
Select 
▲▼ & Set