Brother MFC 8440 User Manual

							
INTRODUCTION   1 - 10
9 Copy keys
(Temporary settings):
Enlarge/Reduce
Lets you reduce or enlarge copies 
depending upon the ratio you 
select.
Contrast
Lets you make a copy that is lighter 
or darker than the original.
Quality
Lets you select the copy quality for 
your type of original.
Tray Select
You can select which tray you would 
like to use for the next copy.
Sort
Lets you sort multiple copies using 
the ADF.
N in 1  (For MFC-8440)
N in 1 lets you copy 2 or 4 pages 
onto one page.
Duplex/N in 1  (For MFC-8640D, 
MFC-8840D and MFC-8840DN)
You can choose Duplex to copy on 
both sides of the paper or N in 1 to 
copy 2 or 4 pages onto one page.0  Dial Pad
Use these keys to dial telephone 
and fax numbers and as a keyboard 
for entering information into the 
MFC.
The  # key lets you temporarily 
switch the dialing mode during a 
telephone call from Pulse to Tone.
A  Stop/Exit
Stops a fax, copy and scan 
operation or exits from the menu.
B  Start
Lets you start sending faxes, 
making copies or scanning.
 
						

							
1 - 11   INTRODUCTION
Status LED indications
The Status  LED (Light Emitting Diode) will flash and change color 
depending on the MFC status.
The LED indications shown in the table below are used in the 
illustrations in this chapter.
LED LED  status
LED is off.
Green Yellow Red LED is on.
Green Yellow Red LED is blinking.
LED MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep  mode.
Green Warming Up The MFC is warming up for printing.
Green Ready The MFC is ready to print.
Yellow Receiving Data The MFC is either receiving data from the 
computer, processing data in memory or 
printing data.
Yellow Data Remaining in 
Memory
Print data remains in the MFC memory.
 
						

							
INTRODUCTION   1 - 12
Red
Service error Follow the steps below.
1.  Turn off the power switch.
2.  Wait a few seconds, and then turn it back on and try to print again.
If you cannot clear the error and see the same 
service call indication after turning the MFC 
back on, please call Brother Customer Service 
at: 1-800-284-4329 (in USA) or 
1-877-BROTHER (in Canada).
Red Cover open The cover is open. Close the cover. (See 
Error 
messages  on page 12-1.)
Toner empty Replace the toner cartridge with a new one.  (See Replacing the toner cartridge  on page 
12-28.)
Paper error Put paper in the tray or clear the paper jam.  Check the LCD message. (See  Troubleshooting 
on page 12-1.)
Scan lock Check that the scanner lock lever is released.  (See Scanner Lock Lever  on page 1-5.)
Others Check the LCD message. (See  Troubleshooting 
on page 12-1.)
Out of memory Memory is full. (See  Error messages on page 
12-1.)
When the power switch is off or the MFC is in Sleep mode, the 
LED is off.
LED MFC status Description
 
						

							
1 - 13   INTRODUCTION
About fax machines
Custom features
Do you have Voice Mail on the phone line?
If you have Voice Mail on the phone line where you will install your 
new MFC,  there is a strong possibility that Voice Mail and the MFC 
may conflict with each other while receiving incoming calls .
Why should there be problems?
Since both the MFC and Voice Mail will pick up the call, after the 
number of rings you have set, each of them has the ability to keep 
the other from receiving calls.
For example, if your Voice Mail is set to answer after two rings and 
your MFC is set to answer after four, your Voice Mail will stop your 
MFC from receiving faxes.
If you set Voice Mail and the Brother MFC to answer after the same 
number of rings, there is no way of knowing which one will answer 
first. It is important to remember that neither Voice Mail nor the MFC 
can pass the call back to the other after the call has been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned,  is to get 
a second phone number on your present phone line .
Many people with Voice Mail choose an alternative service, which is 
called “Distinctive Ring”, and they are very satisfied with it. 
(See  Distinctive Ring  on page 5-11.)
Another way to avoid possible problems is to replace your Voice Mail 
with an answering machine. Your Brother MFC is designed to work 
with an answering machine or TAD (telephone answering device).
(See  Connecting an external telephone answering device (TAD)  on 
page 1-16.)
 
						

							
INTRODUCTION   1 - 14
Fax tones and handshake
When someone is sending a fax, the MFC sends fax calling tones 
(CNG tones). These are quiet, intermittent beeps every 4-seconds. 
You’ll hear them after you dial and press 
Start and they will continue 
for about 60 seconds after dialing. During that time, the sending 
machine must begin the “handshake”, or connection, with the 
receiving machine.
Each time you use automatic procedures to send a fax, you are 
sending CNG tones over the phone line. You’ll soon learn to listen for 
these quiet beeps each time you answer a phone on your fax line, so 
you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, 
chirping sounds. A receiving fax chirps for about 40 seconds over the 
phone line, and the LCD shows  Receiving. 
If your MFC is set to the  Fax Only mode, it will answer every call 
automatically with fax receiving tones. If the other person hangs up, 
your MFC will continue to send the “chirps” for about 40 seconds, 
and the LCD continues to show  Receiving. To cancel receiving, 
press 
Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG 
tones and the receiving machines “chirps” overlap. This must be for 
at least 2 to 4 seconds, so both machines can understand how each 
is sending and receiving the fax. The handshake cannot begin until 
the call is answered, and the CNG tones only last for about 60 
seconds after the number is dialed. So it is important for the receiving 
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD) 
on your fax line, your TAD will decide the number of rings before 
the call is answered.
Pay special attention to the directions for connecting a TAD in 
this chapter. (See  Connecting an external telephone answering 
device (TAD)  on page 1-16.)
 
						

							
1 - 15   INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check a 
fax transmission while it is in progress. If the MFC detects errors 
during fax transmission, if resends the pages of the fax that had an 
error. ECM transmissions are only possible between fax machines 
that both have this feature. If they do, you may send and receive fax 
messages that are continuously being checked by the MFC.
Your MFC must have enough memory for this feature to work.
Connecting the MFC
Connecting an external telephone
Although your MFC does not have a handset, you can connect a 
separate telephone (or telephone answering device) directly to your 
MFC as shown in the diagram below.
Connect the modular plug on the telephone’s line cord to the jack 
labeled EXT. in the back of the MFC. 
Whenever this phone (or TAD) is in use, the LCD shows 
Telephone .
 
						

							
INTRODUCTION   1 - 16
Connecting an external telephone answering 
device (TAD)
Sequence
You may choose to connect an answering device. However, when 
you have an external TAD on the same telephone line as the MFC, 
the TAD answers all calls and the MFC “listens” for fax calling (CNG) 
tones. If it hears them, the MFC takes over the call and receives the 
fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue 
playing your outgoing message so your caller can leave you a voice 
message.
The TAD must answer within four rings (the recommended setting is 
two rings). The MFC cannot hear CNG tones until the TAD has 
answered the call, and with four rings there are only 8 to 10 seconds 
of CNG tones left for the fax “handshake”. Make sure you carefully 
follow the instructions in this guide for recording your outgoing 
message. We do not recommend using the toll saver feature on your 
external answering machine if it exceeds five rings.
■ If you do not receive all your faxes, reduce the Ring Delay 
setting on your external TAD, to one or two rings.
■ If You Subscribe to your Telephone Company’s Distinctive 
Ring Service: 
You may connect an external TAD to a separate wall jack 
only if you subscribe to your telephone company’s 
Distinctive Ring service, have registered the distinctive ring 
pattern on your MFC, and use that number as a fax number. 
The recommended setting is four rings on the external TAD 
when you have the telephone company’s Distinctive Ring 
Service.
■ If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If 
your TAD is plugged into a wall jack, both your MFC and the 
TAD will try to control the phone line. (See illustration on the 
next page.)
 
						

							
1 - 17   INTRODUCTION
Do not connect a TAD elsewhere on the same phone line  
(unless you have the Distinctive Ring service).
TAD
TAD
 
						

							
INTRODUCTION   1 - 18
Connections
The external TAD must be plugged into the back of the MFC, into the 
jack labeled EXT. Your MFC cannot work properly if you plug the 
TAD into a wall jack (unless you are using Distinctive Ring).
1Plug the telephone line cord from the wall jack into the back of 
the MFC, in the jack labeled LINE.
2Plug the telephone line cord from your external TAD into the 
back of the MFC, in the jack labeled EXT. (Make sure this cord 
is connected to the TAD at the TAD’s telephone  line jack, and 
not its telephone jack.)
3Set your external TAD to four rings or less. (The MFC’s Ring 
Delay setting does not apply.)
4Record the outgoing message on your external TAD.
5Set the TAD to answer calls.
6Set the Receive Mode to  External TAD. 
(See  Choosing the Receive Mode  on page 5-1.)
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up 
the ways to handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. 
(This allows your MFC time to listen for the fax CNG tones of 
automatic transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Fax Receive Code 
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 
51 and Start.”
We recommend beginning your OGM with an initial 5-second 
silence because the MFC cannot hear fax tones over a resonant 
or loud voice. You may try omitting this pause, but if your MFC 
has trouble receiving, then you must rerecord the OGM to 
include it.
 
						

							
1 - 19   INTRODUCTION
Special line considerations
Roll-over phone lines
A roll-over phone system is a group of two or more separate 
telephone lines that pass incoming calls to each other if they are 
busy. The calls are usually passed down or “rolled over” to the next 
available phone line in a preset order.
Your MFC can work in a roll-over system as long as it is the last 
number in the sequence, so the call cannot roll away. Do not put the 
MFC on any of the other numbers; when the other lines are busy and 
a second fax call is received, the fax call would be transferred to a 
line that does not have a fax machine.  Your MFC will work best on 
a dedicated line.
Two-line phone system
A two-line phone system is nothing more than two separate phone 
numbers on the same wall outlet. The two phone numbers can be on 
separate jacks (RJ11) or combined into one jack (RJ14). Your MFC 
must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be 
equal in size and appearance and both may contain four wires 
(black, red, green, yellow). To test the type of jack, plug in a two-line 
phone and see if it can access both lines. If it can, you must separate 
the line for your MFC. (See  Easy Receive on page 5-4.)