Brother MFC 8440 User Manual

							
INTRODUCTION   1 - 20
Converting telephone wall outlets
There are three ways to convert to an RJ11 jack. The first two ways 
may require assistance from the telephone company. You can 
change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, 
you can have an RJ11 wall outlet installed and slave or jump one of 
the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a 
triplex adapter into an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 
and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex 
adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.
RJ14
RJ11
Triplex Adapter
RJ14
 
						

							
1 - 21   INTRODUCTION
Installing MFC, external two-line tad and two-line 
telephone
When you are installing an external two-line telephone answering 
device (TAD) and a two-line telephone, your MFC must be isolated 
on one line at both the wall jack and at the TAD. The most common 
connection is to put the MFC on Line 2, which is explained in the 
following steps. The back of the two-line TAD must have two 
telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. 
You will need at least three telephone line cords, the one that came 
with your MFC and two for your external two-line TAD. You will need 
a fourth line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your 
MFC.
2Plug one end of the telephone line cord for your MFC into the L2 
jack of the triplex adapter. Plug the other end into the LINE jack 
on the back of the MFC.
3Plug one end of the first telephone line cord for your TAD into 
the L1 jack of the triplex adapter. Plug the other end into the L1 
or L1/L2 jack of the two-line TAD. 
4Plug one end of the second telephone line cord for your TAD 
into the L2 jack of the two-line TAD. Plug the other end into the 
EXT. jack on the left side of the MFC.
You can keep two-line telephones on other wall outlets as always. 
There are two ways to add a two-line telephone to the MFC’s wall 
outlet. You can plug the telephone line cord from the two-line 
telephone into the L1+L2 jack of the triplex adapter. Or, you can plug 
the two-line telephone into the TEL jack of the two-line TAD.
Triplex Adapter Two Line Phone
External Two Line TAD MFC
 
						

							
INTRODUCTION   1 - 22
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often 
relatively simple to connect the MFC to a key system or a PBX 
(Private Branch Exchange), we suggest that you contact the 
company that installed your telephone system and ask them to 
connect the MFC for you. It is advisable to have a separate line for 
the MFC. You can then leave the Receive Mode set to FAX Only to 
receive faxes any time of the day or night.
If the MFC is to be connected to a multi-line system, ask your installer 
to connect the unit to the last line on the system. This prevents the 
unit from being activated each time a telephone call is received.
If you are installing the MFC to work with a PBX
1It is not guaranteed that the unit will operate correctly under all 
circumstances with a PBX. Any cases of difficulty should be 
reported first to the company that handles your PBX.
2If all incoming calls will be answered by a switchboard operator, 
it is recommended that the Receive Mode be set to  Manual. All 
incoming calls should initially be regarded as telephone calls.
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, 
RingMaster, an answering service, an alarm system or other custom 
feature on one phone line it may create a problem with the operation 
of your MFC. (See  Custom features on page 1-13 and  Custom 
features on a single line.  on page 12-14.)
As with all fax units, this MFC must be connected to a two wire 
system. If your line has more than two wires, proper connection 
of the MFC cannot be made.
 
						

							
2 - 1   PAPER
2
About paper
Type and size of paper
The MFC loads paper from the installed paper tray, manual feed tray, 
multi-purpose tray or optional lower tray.
Recommended paper
Paper
Tray Type Model name
Paper tray (Tray #1) MFC-8440, MFC-8640D, MFC-8840D 
and MFC-8840DN
Manual feed tray MFC-8440
Multi-purpose tray (MP tray) MFC-8640D, MFC-8840D and  MFC-8840DN
Optional lower tray (Tray #2) Option for MFC-8440, MFC-8640D,  MFC-8840D and MFC-8840DN
Plain Paper: Xerox 4200DP 20 lb
Hammermill Laser Paper 24 lb
Transparency: 3M CG 3300
Labels: Avery laser label #
 5160
 
						

							
PAPER   2 - 2
■Before you buy a large amount of paper, please test some to 
make sure that the paper is suitable.
■ Use paper that is made for plain-paper copying.
■ Use paper that is 20 to 24 lb (75 to 90 g/m
2).
■ Use neutral paper. Do not use acidic or alkaline paper.
■ Use long-grain paper.
■ Use paper with a moisture content of approximately 5%.
Caution
Do not use ink jet paper. It may cause a paper jam and damage your 
MFC. 
Choosing acceptable paper
We recommend that you test paper (especially special sizes and 
types of paper) on the MFC before purchasing large quantities.
■Avoid feeding label sheets that are partly used or your MFC will 
be damaged.
■ Avoid using coated paper, such as vinyl coated paper.
■ Avoid using preprinted or highly textured paper, or paper with an 
embossed letterhead.
For optimum printing, use a recommended type of paper, especially 
for plain paper and transparencies. For more information on paper 
specifications, call your nearest authorized sales representative or 
the place where you purchased your MFC.
■ Use label or transparencies that are designed for use in  laser 
printers.
■ For the best print quality, we recommend using long-grained 
paper.
■ If you are using special paper and the paper has problems 
feeding from the paper tray, try again using the manual feed tray 
or multi-purpose tray.
■ You can use recycled paper in this MFC.
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com
 and check the latest 
recommendations for paper that can be used with the 
MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN.
 
						

							
2 - 3   PAPER
Paper capacity of the paper trays
Paper size Number of sheets
Multi-purpose tray 
(MP tray)
(MFC-8640D, 
MFC-8840D and 
MFC-8840DN) Width: 2.75 to 8.66 in. 
(69.8 to 220 mm)
Height: 4.57 to 16.0 in. 
(116 to 406.4 mm)
50 sheets 
(20 lb or 80 g/m
2)
Manual feed tray
(MFC-8440) Width: 2.75 to 8.66 in. 
(69.8 to 220 mm)
Height: 4.57 to 16.0 in. 
(116 to 406.4 mm) Single sheet
Paper tray (Tray #1) A4, Letter, Legal, B5 (ISO), 
B5 (JIS), Executive, A5, A6, 
B6 (ISO) 250 sheets 
(20 lb or 80 g/m
2)
Optional lower tray 
(Tray #2) A4, Letter, Legal, B5 (ISO), 
B5 (JIS), Executive, A5, B6 (ISO) 250 sheets 
(20 lb
 or 80 g/m2)
Duplex printing
(MFC-8640D, 
MFC-8840D and 
MFC-8840DN) A4, Letter, Legal —
 
						

							
PAPER   2 - 4
Paper specifications for each paper tray 
*1 Up to 3 envelopes
*2 Up to 10 sheetsModel MFC-8440 MFC-8640D, MFC-8840D 
and MFC-8840DN
Paper 
types Multi-
purpose 
tray N/A Plain paper, Bond paper, 
Recycled paper, 
Envelope
*1, Labels*2, and 
Transparency*2
Manual 
feed tray Plain paper, Bond paper, 
Recycled paper, 
Envelope, Labels, and 
Transparency N/A
Paper tray  Plain paper, Recycled paper, and Transparency
*2 
Optional 
Lower tray  Plain paper, Recycled paper, and Transparency*2 
Paper 
weightsMulti-
purpose 
tray N/A 16 to 43 lb (60 to 161 g/m2)
Manual 
feed tray 16 to 43 lb (60 to 161 g/m
2)N/A
Paper tray  16 to 28 lb (60 to 105 g/m
2)
Optional 
Lower tray  16 to 28 lb (60 to 105 g/m
2)
Paper 
sizes Multi-
purpose 
tray N/A Width: 2.75 to 8.66 in. 
(69.8 to 220 mm)
Height: 4.57 to 16.0 in. 
(116 to 406.4 mm)
Manual 
feed tray Width: 2.75 to 8.66 in. 
(69.8 to 220 mm)
Height: 4.57 to 16.0 in. 
(116 to 406.4 mm) N/A
Paper  tray  A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6,  B6 (ISO)
Optional 
Lower Tray  A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, 
B6 (ISO)
When printing transparencies, remove each one from the 
face-down output tray after it exits the MFC.
 
						

							
2 - 5   PAPER
How to load paper
To load paper or other media in the paper tray
1Pull the paper tray completely out of the MFC.
2While pressing the paper guide release lever, slide the adjusters 
to fit the paper size.
Check that the guides are firmly in the slots.
For Legal size paper, press the universal guide release button 
and pull out the back of the paper tray.
Universal Guide Release 
Button
 
						

							
PAPER   2 - 6
3Fan the stack of paper well to avoid paper jams and misfeeds.
4Put paper in the paper tray.
Check that the paper is flat in the tray, below the maximum 
paper mark, and that the paper guide is flush against the paper 
stack.
5Put the paper tray firmly back in the MFC and unfold the support 
flap before you use the MFC.
When you put paper in the paper tray, please remember the 
following:
■The side to be printed on must be face down.
■ Put the leading edge (top of the paper) in first and push it 
gently into the tray.
■ To copy or receive faxes on Legal size paper, unfold the 
support flap extension, too.
Up to here.
Support Flap with 
Extension
 
						

							
2 - 7   PAPER
To load paper or other media in the manual feed tray 
(For MFC-8440)
1Open the manual feed tray. Slide the paper guides to fit the 
paper size.
2Using both hands put paper in the manual feed tray until the 
front edge of the paper touches the paper feed roller. Hold the 
paper in this position until the MFC automatically feeds the 
paper in for a short distance, and then let go of the paper.
When printing envelopes and labels you should only use the 
manual feed tray.
When you put paper in the manual feed tray, please remember 
the following:
■The side to be printed on must be face up.
■ Put the leading edge (top of the paper) in first and push it 
gently into the tray.
■ Make sure that the paper is straight and in the proper 
position on the manual feed tray. If it is not, the paper may 
not be fed properly, resulting in a skewed printout or a paper 
jam.
■ Do not put more than one sheet of paper or envelope in the 
manual feed tray at any one time, or it may cause a jam.