Brother Mfc 6890cdw User Manual

							
Receiving a Fax55
6
Receiving a fax at the end of a 
conversation6
At the end of a conversation you can ask the 
other party to fax you information before you 
both hang up.
aAsk the other party to place the 
document in their machine and to press 
the Start or Send key.
bWhen you hear the other machines 
CNG tones (slowly repeating beeps), 
press 
Black Start  or Color Start .
cPress Receive  to receive a fax.
dReplace the handset of the external 
telephone.
Printing a fax from the 
memory6
If you have chosen paging or fax storage, you 
can still print a fax from the memory when you 
are at your machine. If you have chosen 
Fax Preview , see Fax Preview 
(Black & White only)  on page 61.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display  Print Fax .
ePress Print Fax .
fPress Black Start .
gPress Stop/Exit .
Note
When you print a fax from the memory, the 
fax data will be erased. 
(For details about the Memory Receive 
options and the Fax Storage setting, see 
Memory Receive (Black & White only)  
on page 56 and  Fax Storage on page 58.)
 
Receiving faxes into memory 
when the paper tray is empty6
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper Fed , asking you to put paper in 
the paper tray. (See  Loading paper and other 
print media  on page 10.)
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available.
Further incoming faxes will also be stored into 
memory until the memory is full. When the 
memory is full the machine will stop 
automatically answering calls. To print the 
faxes, put fresh paper in the tray.
 
						

							
Chapter 6
56
Memory Receive 
(Black & White only)
6
You can only use one Memory Receive 
operation at a time: „ Fax Forwarding
„ Paging
„ Fax Storage
„ PC Fax Receive
„ Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the Memory 
Receive operations, an LCD question will 
appear on the LCD. (See  Changing Memory 
Receive Operations  on page 60.)
Fax Forwarding6
When you choose Fax Forwarding, your 
machine stores the received fax in the 
memory. Then the machine will forward the 
message to another machine or to an E-mail 
address.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Forward .
iDo one of the following:
„ To forward faxes to another 
machine, enter the forwarding 
number (up to 20 digits) using the 
buttons on the LCD. 
Press  OK.
„ To forward faxes to an E-mail 
address, press , enter the 
E-mail address and press  OK. 
(See  Entering Text  on page 205.)
jPress Backup Print:On  or 
Backup Print:Off .
IMPORTANT
• If you choose Backup Print:On , the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
Backup Print:On  does not work when 
Fax Preview is set to On.
• The machine can store faxes  approximately 24 hours if there is a power 
failure.
 
Note
• When you receive a color fax, your machine prints the color fax at your 
machine but does not send the fax to the 
fax forwarding number you programmed.
• Color faxes will be stored in the machines  memory  only if you have chosen 
B&W(Max.LGR)  as your Receiving 
Priority setting. If the Receiving Priority is 
set to  Color(Max.LTR)  faxes received 
in color will be printed; they cannot be 
stored and forwarded. (See  Setting the 
Receiving Priority  on page 54.)
 
kPress Stop/Exit .
 
						

							
Receiving a Fax57
6
Paging6
When you choose Paging, your machine 
dials the cell phone or pager number. This 
activates your cell phone or pager so you will 
know that you have a fax message in the 
memory.
If you have set Paging, a backup copy of the 
received fax will automatically be printed at 
the machine.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Paging .
iEnter your cell phone or pager number 
followed by  # #  (up to 20 digits).
Press  OK.
Do not include the area code if it is the 
same as that of your machine. 
For example, press:
1  8  0  0  5  5 5 1 2 3 4 # # .
jDo one of the following:
„ If you are programming your cell 
phone number and do not need to 
enter a PIN, press  OK.
„ If your pager needs a PIN, enter the 
PIN, press  #, press  Pause, and then 
enter your fax number followed by 
## .
Press  OK.
For example, press:
1 2 3 4 5 #  Pause 1 8 0 0 5 5 5 6 7 8 
9 # #
„ If you do not need a PIN, press:
Pause , and then enter your fax 
number followed by  # # . Press  OK.
For example, press:
Pause  1 8 0 0 5 5 5 6 7 8 9 # #
kPress Stop/Exit .
Note
Color faxes will be stored in the machines 
memory only if you have chosen 
B&W(Max.LGR)  as your Receiving 
Priority setting. If the Receiving Priority is 
set to  Color(Max.LTR)  faxes received 
in color will be printed; they cannot be 
stored in the memory. (See  Setting the 
Receiving Priority  on page 54.)
 
 
						

							
Chapter 6
58
Fax Storage6
If you choose Fax Storage, your machine 
stores the received fax in the memory. You 
will be able to retrieve fax messages from 
another location using the remote retrieval 
commands.
If you have set Fax Storage, a backup copy 
will automatically be printed at the machine.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Storage .
iPress Stop/Exit .
Note
Color faxes will be stored in the machines 
memory only if you have chosen 
B&W(Max.LGR)  as your Receiving 
Priority setting. If the Receiving Priority is 
set to  Color(Max.LTR)  faxes received 
in color will be printed; they cannot be 
stored in the memory. (See  Setting the 
Receiving Priority  on page 54.)
 
PC Fax Receive6
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The number of received faxes 
that are stored in the memory will appear on 
the LCD.
When you start your PC and the PC-FAX 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see  PC-FAX 
receiving  in the Software User’s Guide on the 
CD-ROM.)
If you choose  Backup Print:On  the 
machine will also print the fax.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress PC Fax Receive .
iPress   or the PC you want to 
receive faxes.
jPress  OK.
kPress  Backup Print:On  or 
Backup Print:Off .
 
						

							
Receiving a Fax59
6
lPress Stop/Exit .
Note
• PC Fax Receive is not supported in the 
Mac OS
®.
• Before you can set up PC Fax Receive  you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is connected and turned on. (For details 
see  PC-FAX receiving  in the Software 
User’s Guide on the CD-ROM.)
• If you get an error message and the  machine cannot print the faxes in memory, 
you can use this setting to transfer your 
faxes to your PC. (For details, see  Error 
and Maintenance messages  
on page 156.)
• Color faxes will be stored in the machines  memory  only if you have chosen 
B&W(Max.LGR)  as your Receiving 
Priority setting. If the Receiving Priority is 
set to  Color(Max.LTR)  faxes received 
in color will be printed; they cannot be 
stored and sent to your PC. (See  Setting 
the Receiving Priority  on page 54.)
 
IMPORTANT
In the event of a power failure, the 
machine will store your faxes in the 
memory for approximately 24 hours. 
However, if you choose 
Backup Print:On the machine will print 
the fax, so you will have a copy if there is 
a power failure before it is sent to the PC.
 
Changing the destination PC6
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress PC Fax Receive .
iPress  , or the PC you want to 
receive faxes.
jPress  OK.
kPress  Backup Print:On  or 
Backup Print:Off .
lPress Stop/Exit .
 
						

							
Chapter 6
60
Turning off Memory Receive 
Operations6
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Off.
iPress  Stop/Exit .
Note
The LCD will give you more options if 
there are received faxes still in your 
machine’s memory. (See  Changing 
Memory Receive Operations  on page 60.)
 
Changing Memory Receive 
Operations6
If received faxes remain in your machine’s 
memory when you change the Memory 
Receive Operations, the LCD will ask you 
one of the following questions:
„ Erase All Fax?
„ Print All Fax?
• If you press  Yes, faxes in the memory 
will be erased or printed before the 
setting changes. If a backup copy has 
already been printed it will not be 
printed again.
• If you press  No, faxes in the memory 
will not be erased or printed and the 
setting will be unchanged.
If received faxes are left in the machines 
memory when you change to 
PC Fax Receive  from another option 
[ Fax Forward , Paging  or Fax Storage ], 
press  a or  b to choose the PC.
The LCD will ask you the following question: „ Send Fax to PC?
• If you press  Yes, faxes in the memory 
will be sent to your PC before the 
setting changes. You will be asked if 
you want to turn on Backup Print. (For 
detail, see  PC Fax Receive  
on page 58.)
• If you press  No, faxes in the memory 
will not be erased or transferred to your 
PC and the setting will be unchanged.
 
						

							
Receiving a Fax61
6
Fax Preview 
(Black & White only)
6
How to preview a received fax6
You can view received faxes on the LCD by 
pressing the Fax Preview  button on the 
LCD. When the machine is in Ready mode, a 
popup message will appear on the LCD to 
alert you of new faxes.
Setting Fax Preview6
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Fax Preview .
gPress Fax Preview .
hPress On (or  Off ).
iThe LCD will tell you that any future 
faxes will not be printed as you receive 
them.
Press  Yes.
jPress  Stop/Exit .
Note
• Color faxes will be stored in the machines 
memory  only if you have chosen 
B&W(Max.LGR)  as your Receiving 
Priority setting. (See  Setting the Receiving 
Priority  on page 54.)
• When Fax Preview is turned on a backup  copy of received faxes will not be printed, 
even if you have set Backup Print to On.
•
Fax Preview is not available when Fax 
Forwarding or PC Fax Receive is turned on.
 
Using Fax Preview6
When you receive a fax, you will see the pop-
up message on the LCD. (For example: 
New Fax: 02 )
aPress Fax Preview .
The LCD will display the new fax list.
Note
• If you receive a fax containing multiple  paper sizes (for example, a Letter size 
page and a Ledger size page), the 
machine may create and store a file for 
each paper size. The LCD may show that 
more than one fax job has been received.
• You can also see your old fax list by  pressing the  Old Fax tab on the LCD. 
Press the  New Fax tab to go back to your 
new fax list.
 
bPress  a or  b to display the fax number of 
the fax you want to see.
cPress the fax you want to see.
Note
• If your fax is large there may be a delay  before it is displayed on the LCD.
• The LCD will show the current page  number and total pages of the fax 
message. When your fax message is over 
99 pages the total number of pages will be 
shown as “ XX“.
 
 
						

							
Chapter 6
62
When the fax is displayed, press  More. 
The buttons will appear on the LCD and 
you can perform the operations shown 
below.
dPress  Stop/Exit .
How to print a fax 6
aPress Fax Preview .
bPress the fax you want to view.
cPress More.
dPress  (Print).
„ If the fax is multiple pages, go to 
step e.
„ If the fax is a single page it will start 
printing. Go to step f.
eDo one of the following:
„ Press  Print All Pages  to print 
all pages of the fax.
„ Press  Print Current Only  to 
print the displayed page.
„ Press  Print From Current  to 
print the displayed page to the last 
page.
fDo one of the following:
„ To delete the fax, press  Yes.
„ To keep the fax in the memory, press 
No .
gPress  Stop/Exit .
How to print all faxes in the list6
aPress Fax Preview .
bPress More.
cPress  Print All .
dPress Stop/Exit .
How to delete all faxes in the list6
aPress Fax Preview .
bPress More.
cPress  Delete All .
Press  Yes to confirm.
dPress  Stop/Exit .
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press 
Yes to confirm.
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Print the fax.
Do one of the following: „ Press  Print All Pages  
to print the whole message.
„ Press 
Print Current Only  to 
print only the displayed 
page.
„ Press 
Print From Current  to 
print from the displayed 
page.
Close the preview table.
 
						

							
Receiving a Fax63
6
Turning off Fax Preview6
aPress Fax Preview .
bPress More.
cPress  Turn Off Fax Preview .
dPress Yes to confirm.
eIf there are faxes stored in the memory, 
do one of the following:
„ To turn off Fax Preview without 
printing your stored faxes, press 
Continue . 
Press  Yes to confirm your faxes will 
be deleted.
„ If you want to print all the stored 
faxes, press  Print all faxes .
„ If you do not wish to turn off Fax 
Preview, press  Cancel. 
Press  Stop/Exit .
Remote Retrieval6
You can call your machine from any touch 
tone telephone or fax machine, then use the 
remote access code and remote commands 
to retrieve fax messages.
Setting a Remote Access 
Code6
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you can use the 
remote access and retrieval features, you 
have to set up your own code. The factory 
default code is the inactive code (--- l).
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Remote Access .
ePress Remote Access .
fEnter a three-digit code using numbers 
0-9 , l, or  # by pressing the buttons on 
the LCD.
Press  OK. 
(The preset ‘ l’ cannot be changed.)
Note
Do not use the same code as your Fax 
Receive Code ( l 5 1 ) or Telephone 
Answer Code ( # 5 1). (See  Using external 
and extension telephones  on page 77.)
 
gPress Stop/Exit .
Note
You can change your code at any time by 
entering a new one. If you want to make 
your code inactive, press in step f 
to restore the inactive setting (--- l) and 
press  OK.
 
Clear
 
						

							
Chapter 6
64
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once.
cThe machine signals if it has received 
messages: „ 1 long beep — Fax messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30 seconds to enter a 
command. 
The machine will beep three times if you 
enter an invalid command.
ePress  9 0  to stop Remote Access when 
you have finished.
fHang up.
Note
If your machine is set to  Manual mode 
and you want to use the remote retrieval 
features, wait for about 100 seconds after 
it starts ringing, and then enter the remote 
access code within 30 seconds.