Brother Mfc 6890cdw User Manual

							
Dialing and storing numbers85
8
iTo choose where the number will be 
stored, do one of the following:„ To accept the displayed next 
available Speed Dial location, press 
OK .
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
• Speed Dial locations begin with  # (for 
example,  # 0  2 ).
• If the 2-digit Speed Dial location you  choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD displays your settings, 
press  OK to confirm.
kPress  Stop/Exit .
Storing Speed Dial numbers 
from the Caller ID history8
If you have the Caller ID subscriber service 
from your telephone company you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
on page 71.) 
aPress  History .
bPress Caller ID hist.  tab.
cPress aor b to display the number you 
want to store.
dPress the number you want to store.
ePress  More.
fPress  Add to Speed Dial .
gDo one of the following:
„ If you want to store the displayed 
name, press  OK.
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
(To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
hPress  OK to confirm the fax or telephone 
number you want to store.
iDo one of the following:
„ Enter a second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
 
						

							
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jTo choose where the number will be 
stored, do one of the following: „ To accept the displayed next 
available Speed Dial location, press 
OK .
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
• Speed Dial locations begin with  # (for 
example,  # 0  2 ).
• If the 2-digit Speed Dial location you  choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
kWhen the LCD displays your settings, 
press  OK to confirm.
lPress  Stop/Exit .
Changing or Deleting 
One Touch or Speed Dial 
names or numbers8
You can change or delete a One Touch or 
Speed Dial name or number that has already 
been stored. 
aPress Phone Book .
bPress More.
cDo one of the following:
„ Press  Change  to edit the names or 
numbers.
„ Press  Delete  to delete all 
information in a Speed Dial or One 
Touch location.
Press the number you want to delete.
Press  OK.
Go to step i.
dPress  aor b to display the number you 
want to change.
ePress the number you want to change.
Note
One Touch Dial locations begin with  l. 
Speed Dial locations begin with #.
 
fPress  Name: , Fax/Tel1:  or 
Fax/Tel2: .
Note
For Speed Dial locations you can change 
Fax/Tel1: and Fax/Tel2: .
 
 
						

							
Dialing and storing numbers87
8
gDo one of the following:„ If you chose  Name:, enter the name 
(up to 16 characters) using the 
buttons on the LCD. (See  Entering 
Text  on page 205.)
Press  OK.
„ If you chose  Fax/Tel1: or 
Fax/Tel2: , enter the new number 
(up to 20 digits) using the buttons on 
the LCD.
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hDo one of the following:
„ Press  OK to finish. 
To change another One Touch or 
Speed Dial number, repeat steps  b 
to  g.
„ To change more details, go to g.
The LCD will display your settings.
iPress  Stop/Exit .
Setting up groups for 
broadcasting8
Groups, which can be stored on a One Touch 
key or a Speed Dial location, allow you to 
send the same fax message to many fax 
numbers by pressing only a One Touch key 
or Phone Book , the two-digit location, 
Send a fax  and Black Start . First, youll 
need to store each fax number in a 
One Touch key or Speed-Dial location. Then 
you can include them as numbers in the 
Group. Each Group uses up a One Touch 
key or Speed Dial location. You can have up 
to six Groups, or you can assign up to 
205 numbers in a large Group.
(See  Storing Speed Dial numbers  
on page 83 and  Broadcasting (Black & White 
only)  on page 43.)
aPress  Phone Book .
bPress More.
cPress  Setup Groups .
dPress Set Speed Dial  or 
Set One Touch Dial .
If you choose  Set Speed Dial  go to 
step f.
eTo accept the next available One Touch 
key number press  OK.
fEnter the group name (up to 
16 characters) using the buttons on the 
LCD.
Press  OK.
gWhen the LCD displays the next 
available Group number, press  OK.
This Group number and name will 
automatically be assigned to the next 
available Speed Dial location.
Note
One Touch Dial locations begin with  l. 
Speed Dial locations begin with #.
 
 
						

							
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hAdd One Touch or Speed Dial numbers 
to the Group by pressing them to display 
a red checkmark. Press  OK. 
If you want to list the numbers by 
alphabetical order, press  . 
iWhen the LCD displays the Group 
Name and numbers, press  OK to 
confirm.
jDo one of the following:
„ To store another Group for 
broadcasting, repeat steps b to i.
„ To finish storing Groups for 
broadcasting, press  Stop/Exit.
Note
You can print a list of all the One Touch 
and Speed Dial numbers. Group numbers 
will be marked as a GROUP. 
(See Reports  on page 91.)
 
Changing a Group name8
aPress Phone Book .
bPress More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Name: .
gEnter the new name (up to 
16 characters) using the buttons on LCD.
Press OK.
(See  Entering Text  on page 205. For 
example, type NEW CLIENTS.)
Note
How to change the stored name or 
number:
If you want to change a character, press 
d or c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hPress  OK.
iPress  Stop/Exit .
Deleting a Group8
aPress Phone Book .
bPress More.
cPress  Delete .
dPress aor b to display the Group you 
want to delete.
ePress the Group.
fPress  OK.
gPress  Stop/Exit .
Deleting a number from a Group8
aPress Phone Book .
bPress More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Add/Delete .
gPress aor b to display the number you 
want to delete from the Group.
hPress the check box of the number you 
want to delete to uncheck it.
Press  OK to confirm.
iPress  OK.
jPress  Stop/Exit .
 
						

							
Dialing and storing numbers89
8
Dialing Access codes and 
credit card numbers8
Sometimes you may want to choose from 
several long distance carriers when you send 
a fax. Rates may vary depending on the time 
and destination. To take advantage of low 
rates, you can store the access codes of long-
distance carriers and credit card numbers as 
One Touch and Speed Dial numbers. You 
can store these long dialing sequences by 
dividing them and setting them up as 
separate One Touch and Speed Dial 
numbers in any combination. You can even 
include manual dialing using the dial pad. 
(See 
Storing Speed Dial numbers  
on page 83.)
For example, you might have stored ‘555 ’ on 
Speed Dial: 03 and ‘7000’ on One Touch: 02. 
You can use them both to dial ‘555-7000’ if 
you press the following keys:
aPress  Phone Book .
bPress #03.
Note
Speed Dial numbers start with #. 
One Touch numbers start with  l.
 
cPress  Send a fax .
dPress Phone Book .
ePress l02 .
fPress  Send a fax .
gPress Black Start  or Color Start .
You will dial ‘555-7000 ’.
To temporarily change a number, you can 
substitute part of the number with manual 
dialing using the dial pad. For example, to 
change the number to 555-7001 you could 
press  Phone Book , press #03, press 
Send a fax  and then press  7001 using the 
dial pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialing sequence, 
create a pause in the number by pressing 
Redial/Pause . Each key press adds a 
3.5-second delay.
 
 
						

							
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9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the MENU  keys.
Transmission Verification 
Report9
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the sender’s name or fax number, 
the time and date of transmission, duration of 
transmission, number of pages sent, and 
whether or not the transmission was 
successful.
There are several settings available for the 
Transmission Verification Report:
„ On
:  Prints a report after every fax you send.
„On+Image :  Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
„ Off :  Prints a report if your fax is 
unsuccessful due to a transmission error. 
The report will also print if the receiving 
machine modifies the size of the 
document you fax, or if you send a color 
fax that the receiving machine prints in 
black and white.  Off is the default setting.
„ Off+Image :  Prints a report if your fax is 
unsuccessful due to a transmission error. 
The report will also print if your fax is 
successful, but the receiving machine 
modifies the size of the document you fax, 
or if you send a color fax that the receiving 
machine prints in black and white. 
A portion of the fax’s first page appears on 
the report.
„ Off2 :  Prints a report  only if your fax is 
unsuccessful due to a transmission error. „
Off2+Image :  Prints a report  only if your 
fax is unsuccessful due to a transmission 
error. A portion of the fax’s first page 
appears on the report.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Transmission .
gPress On, On+Image , Off , 
Off+Image , Off2  or Off2+Image .
hPress Stop/Exit .
Note
• If you choose  On+Image, Off+Image  or 
Off2+Image , the image will only appear 
on the Transmission Verification Report if 
Real Time Transmission is set to Off. (See 
Real time transmission  on page 46.)
• If your transmission is successful,  OK will 
appear next to  RESULT on the 
Transmission Verification Report. If 
transmission is not successful,  NG will 
appear next to  RESULT.
 
Printing Reports9
 
						

							
Printing Reports91
9
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 24 
hours, 2 or 7 days). If you set the interval to 
Off, you can still print the report by following 
the steps in  How to print a report  on page 91. 
The factory setting is  Every 50 Faxes.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
gPress dor c to choose an interval.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
iPress  Stop/Exit .
Reports9
The following reports are available: 
„ Transmission
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list showing how to program your 
machine.
„ Quick Dial
Lists names and numbers stored in the 
One Touch and Speed Dial memory, in 
alphabetical or numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report9
aPress  MENU.
bPress  aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial Only) Press 
Alphabetical Order  or 
Numerical Order . 
fPress Black Start .
gPress Stop/Exit .
 
						

							
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10
Polling overview10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling10
aPress (Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
eEnter the fax number you are polling 
using One Touch, Speed Dial or the dial 
pad on the control panel.
fPress  Black Start  or Color Start .
The LCD shows  Dialing.
Sequential polling 
(Black & White only)10
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aPress ( Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
ePress  dor c to display  Broadcasting .
fPress Broadcasting .
gDo one of the following:
„
Press Add Number and enter a 
number using the buttons on the LCD.
Press  OK.
„ Press  Phone Book . Press  to 
choose Alphabetical Order or 
Numerical Order. Press  aor b to 
select a number.
Press  OK.
Note
One Touch Dial locations begin with  l. 
Speed Dial locations begin with  #.
 
hAfter you have entered all the fax 
numbers by repeating step
g, press OK.
iPress  Black Start .
The machine polls each number or 
Group number in turn for a document.
Press  Stop/Exit  while the machine is dialing 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
see  Canceling a Sequential Polling Job  
on page 93.
Polling10
 
						

							
Polling93
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Canceling a Sequential 
Polling Job10
aPress 
Stop/Exit .
bDo one of the following:
„ To cancel the entire sequential 
polling job, press 
Entire Seq. Poll . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit . 
cWhen the LCD asks if you want to 
cancel the entire sequential polling job, 
do one of the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .
Polled transmit 
(Black & White only)
10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 47.)
Set up for polled transmit10
aPress (Fax).
bLoad your document.
cPress  dor c to display  Polled TX .
dPress Polled TX .
ePress On (or  Off ).
fPress  Black Start .
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options:
„ Press  Yes to scan another page. 
Go to step h.
„ Press  No or  Black Start  to send the 
document.
hPlace the next page on the scanner 
glass and press  Black Start. Repeat 
stepsg and  h for each additional 
page.
Your machine will automatically send 
the fax.
 
						

							
Chapter 10
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