Brother Mfc 6890cdw User Manual

							
Sending a Fax45
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Use  Light  when sending a light document. 
Use  Dark  when sending a dark document.
aPress ( Fax).
bPress  dor c to display  Contrast .
cPress Contrast .
dPress Auto, Light  or Dark . 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose  Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress ( Fax).
bPress  dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
If you choose S.Fine or Photo  and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Black & White 
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of gray or is a 
photograph. This has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
46
Dual access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning a document, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the document into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialing and 
sending.
If the memory is full and you are sending a 
black & white fax from the ADF, the machine 
will send the document in real time (even if 
Real Time TX  is set to Off). Color faxes 
and faxes from the scanner glass cannot be 
sent until you clear some of the memory.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can 
turn on  Real Time TX .
aPress (Fax).
bLoad your document.
cPress  dor c to display  Real Time TX .
dPress Real Time TX .
ePress On.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself off.
aPress ( Fax).
bLoad your document.
cPress  dor c to display 
Overseas Mode .
dPress Overseas Mode .
ePress On (or  Off ).
Delayed Faxing 
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step f.
aPress ( Fax).
bLoad your document.
cPress  dor c to display  Delayed Fax .
dPress Delayed Fax .
ePress On.
fEnter the time you want the fax to be 
sent (in 24-hour format) using the 
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press  OK.
 
						

							
Sending a Fax47
5
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
Delayed Batch Transmission 
(Black & White only)5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress (Fax).
bPress  dor c to display  Batch TX .
cPress Batch TX .
dPress On.
Checking and canceling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and press the job you want to cancel.
Press  OK.
gDo one of the following:
„ To cancel, press  Yes.
If you want to cancel another job go 
to step f.
„ To exit without canceling, press  No.
hWhen you have finished, press 
Stop/Exit .
Setting your changes as the 
new default5
You can save the fax settings for 
Fax Resolution , Contrast , Preview , 
Glass ScanSize  and Real Time TX  you 
use most often by setting them as default. 
These settings will stay until you change 
them again.
aPress ( Fax).
bPress  dor c to choose the setting you 
want to change, and then press the new 
option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress  Stop/Exit .
 
						

							
Chapter 5
48
Restoring all fax settings to 
the factory settings5
You can restore all the fax settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( Fax).
bPress  dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress  Stop/Exit .
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
Note
If you are sending a multiple page fax, use 
the ADF.
 
aPress ( Fax).
bLoad your document.
cTo listen for a dial tone press  Hook or 
pick up the handset of an external 
telephone.
dDial the fax number using the dial pad.
You can also enter the fax number on 
the LCD by pressing  Phone Book and 
Send a fax , or you can press a 
One Touch key on the machine’s control 
panel. (For details, see  How to Dial 
on page 79.)
Note
If your network supports the LDAP 
protocol you can search for fax numbers 
and E-mail addresses on your server. 
(See  LDAP operation  in the Network 
User’s Guide on the CD-ROM.)
 
eWhen you hear the fax tone, press 
Black Start  or Color Start .
Then press  Send on the LCD.
If you pressed  Color Start go to stepf.
fIf you picked up the handset of an 
external telephone, replace it.
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bLoad your document.
cPress  Black Start  or Color Start .
„ If you are using the scanner glass, 
press Send to send the fax.
dReplace the handset.
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Black Start or 
Color Start  to send the pages scanned so 
far, or to press  Stop/Exit to cancel the 
operation.
Note
If you do not want to delete your stored 
faxes to clear the memory, you can 
change the setting to send the fax in real 
time. (See  Real time transmission  
on page 46.)
 
 
						

							
49
6
6
Receive modes6
Choose the correct Receive Mode6
The correct Receive mode is determined by the external devices and telephone subscriber 
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the 
Brother machine.
Receiving a Fax6
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this 
service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, 
Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. See  Distinctive Ring 
on page 69 for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?  
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility 
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See 
Voice Mail  on page 68 for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother 
machine?  
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are 
stored on the external TAD and fax messages are printed. Choose  External TAD as your receive mode. 
See  External TAD  on page 51.
Will you be using your Brother machine on a dedicated fax line?  
Your machine automatically answers every call as a fax. Choose  Fax Only as your receive mode. See 
Fax only  on page 51.
Will you be using your Brother machine on the same line as your telephone?  
Do you want to receive voice calls and faxes automatically?
The  Fax/Tel  receive mode is used when sharing the Brother machine and your telephone on the 
same line. Choose  Fax/Tel as your receive mode. See  Fax/Tel on page 51. 
Important Note:  You cannot receive voice messages on either Voice Mail or an answering machine 
with the  Fax/Tel  mode.
Do you expect to receive very few faxes?  
Choose  Manual as your receive mode. You control the telephone line and must answer every call 
yourself. See  Manual on page 51.
 
						

							
Chapter 6
50
To set the receive mode follow the instructions below:6
aPress  MENU.
bPress  aor b to display  Initial Setup .
cPress Initial Setup .
dPress aor b to display  Receive Mode .
ePress Receive Mode .
fPress Fax Only , Fax/Tel , External TAD  or Manual .
gPress Stop/Exit .
The LCD will display the current receive mode.
 
						

							
Receiving a Fax51
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring Delay on page 52.)
Fax only6
Fax only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
handling them in one of the following ways:
„ Faxes will be automatically received.
„ Voice calls will start the F/T Ring to tell you 
to pick up the line. The F/T Ring is a fast 
pseudo/double-ring made by your 
machine.
(Also see  F/T Ring Time (Fax/Tel mode only)  
on page 52 and  Ring Delay on page 52.)
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
Distinctive Ring feature.
To receive a fax in manual mode lift the 
handset of an external telephone or press 
Hook. When you hear fax tones (short 
repeating beeps), press  Black Start or 
Color Start  and choose  Receive. You can 
also use the Easy Receive feature to receive 
faxes by lifting a handset on the same line as 
the machine.
(Also see  Easy Receive  on page 53.)
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be handled in one of 
the following ways:
„ Faxes will be automatically received.
„ Voice callers can record a message on the 
external TAD.
(For more information see  Connecting an 
external TAD (telephone answering device)  
on page 72.)
 
						

							
Chapter 6
52
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have external or 
extension telephones on the same line as the 
machine, keep the ring delay setting of 4 rings.
(See  Using external and extension 
telephones  on page 77 and  Easy Receive 
on page 53.)
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress the number of times the machine 
will ring before it answers (0, 1, 2, 3 or 4).
If you choose  0, the line will not ring at 
all.
iPress  Stop/Exit .
F/T Ring Time 
(Fax/Tel mode only)6
When somebody calls your machine, you and 
your caller will hear the normal telephone ring 
sound. The number of rings is set by the ring 
delay setting. 
If the call is a fax, then your machine will 
receive it; however, if it is a voice call the 
machine will sound the F/T Ring (a fast 
double-ring) for the time you have set in the 
F/T Ring time setting. If you hear the F/T Ring 
it means that you have a voice caller on the 
line.
Because the F/T Ring is made by the 
machine, extension and external telephones 
will not ring; however, you can still answer the 
call on any telephone. (For more information 
see  Using remote codes  on page 77.)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
F/T Ring Time .
gPress F/T Ring Time .
hPress how long the machine will ring to 
alert you that you have a voice call (20, 
30, 40 or 70 seconds).
iPress Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
 
 
						

							
Receiving a Fax53
6
Easy Receive6
If Easy Receive is  On:6
The machine receives a fax call 
automatically, even if you answer the call. 
When you see  Receiving on the LCD or 
when you hear “chirps” through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Easy Receive is  Off:6
If you are at the machine and answer a call 
first by lifting a handset, then press 
Black Start  or Color Start , and then press 
Receive  to receive.
If you answered at an extension telephone 
press  l 5 1 . (See  Using external and 
extension telephones  on page 77.) 
Note
• If this feature is set to  On, but your 
machine does not connect a fax call when 
you lift an extension or external telephone 
handset, press the fax receive code  l 5  1 . 
• If you send faxes from a computer on the  same telephone line and the machine 
intercepts them, set Easy Receive to  Off.
 
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Easy Receive .
gPress Easy Receive .
hPress On (or  Off ).
iPress  Stop/Exit .
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of Letter, Legal or A4 size paper. 
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting. (See  Paper Size and Type  
on page 28.)
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Auto Reduction .
gPress Auto Reduction .
hPress On (or  Off ).
iPress  Stop/Exit .
 
						

							
Chapter 6
54
Setting the Receiving Priority6
When a Ledger Color fax is sent to your machine, your machine will receive  either a Ledger 
black & white fax or a Letter Color fax depending on the Receiving Priority setting. If your receiving 
priority is  B&W(Max.LGR) , you will receive a Ledger black & white fax. If your receiving priority is 
Color(Max.LTR) , you will receive a Letter Color fax.
Note
The default setting is  B&W(Max.LGR), so the machine cannot receive a color fax unless you 
change the receiving priority setting to  Color(Max.LTR).
 
1These results may vary depending on the sending machines ability.
2Ledger size faxes will be reduced to Letter size.
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display  Setup Receive .
ePress Setup Receive .
fPress aor b to display  B&W/Color .
gPress B&W/Color .
hPress B&W(Max.LGR)  or Color(Max.LTR) .
iPress Stop/Exit .
Receiving 
PriorityDocument  SentDocument ReceivedFax PreviewStorage OFF
Memory Receive (On)
Fax Storage
Paging
Fax Forward
PC-FAX
Color 
(Max. LTR)
Color
LTR Color LTR N/A 
(Color Printout)(Color Printout)
N/A 
(Color Printout)
N/A 
(Color Printout)LGR
Color LTR1 
(Reduced)
B/W LTR B/W LTR
Available
(B/W Printout)Available
Available 
(Up to LTR/A4 
size)
2
LGR B/W LTR1 
(Reduced)
B&W 
(Max. LGR)
Color
LTR B/W LTR1
LGRB/W LGR1
B/WLTR B/W LTR
LGR B/W LGR