Brother Mfc 6890cdw User Manual

							
Security features35
4
Changing the password4
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Set Password .
gEnter the registered four-digit password 
using the buttons on the LCD.
PressOK.
hEnter a four-digit number for the new 
password using the buttons on the LCD.
Press OK.
iWhen the LCD shows  Verify:, 
re-enter the new password using the 
buttons on the LCD.
Press OK.
jPress  Stop/Exit .
Setting up and changing the 
Public user4
You can set up one Public user. Public users 
do not need to enter a password.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Setup User .
gEnter the four-digit administrator 
password using the buttons on the LCD.
PressOK.
hPress  aor b to display  Public.
iPress Public .
jDo one of the following:
„ To set up the Public user, press 
Enable  or Disable  for each 
operation, as follows: 
Press  Fax Tx . Then press  Enable 
or  Disable . After you have set 
Fax Tx , repeat these steps for 
Fax Rx , Copy(Color) , 
Copy(B&W) , Scan , Print  and PCC.
„ To change the Public user settings, 
press  aor b to display the setting you 
want to change. 
Press the setting and press  Enable 
or  Disable .
Repeat this step until you finish 
changing settings.
Note
You can set PC Print and PhotoCapture 
Print for only the Public user. If you disable 
PC Print and PhotoCapture Print for the 
Public user it will also disable PC Print and 
PhotoCapture Print for all restricted users.
 
kPress  Stop/Exit .
 
						

							
Chapter 4
36
Setting up and changing 
restricted users4
Setting up restricted users4
You can set up users with restrictions and a 
password. You can set up to 20 individual 
users with restrictions and a password.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Setup User .
gEnter the four-digit administrator 
password using the buttons on the LCD.
PressOK.
hPress  aor b to display  User01.
iPress User01 .
jEnter the user name using the buttons 
on the LCD. (See  Entering Text 
on page 205.)
Press OK.
kEnter a four-digit PIN using the buttons 
on the LCD for the user.
Press OK.
lTo set up a restricted user, press 
Enable  or Disable  for each operation, 
as follows: 
Press  Fax Tx . Then press  Enable or 
Disable . After you have set  Fax Tx, 
repeat these steps for  Fax Rx, 
Copy(Color) , Copy(B&W)  and Scan .
mPress  and repeat  h to  l for 
entering each additional user and 
password.
nPress  Stop/Exit .
Note
You cannot use the same password as 
another user’s password.
 
Changing user name, password or 
settings for restricted users
4
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Setup User .
gEnter the four-digit administrator 
password using the buttons on the LCD.
PressOK.
hPress  aor b to display the existing 
restricted user you want to change.
iPress the user name.
jPress  Change .
kDo one of the following:
„ If you want to change the name 
press  , and then enter the new 
name using the buttons on the LCD. 
(See  Entering Text  on page 205.) 
Press OK.
„ To leave the name unchanged 
Press OK.
lEnter a new four-digit PIN using the 
buttons on the LCD for this user.
Press OK.
 
						

							
Security features37
4
mTo change the restrictions for this user, 
press Enable  or Disable  for each 
operation, as follows: 
Press  Fax Tx . Then press  Enable or 
Disable . After you have set  Fax Tx, 
repeat these steps for  Fax Rx, 
Copy(Color) , Copy(B&W)  and Scan .
nPress  and repeat  h to  m if you 
want to change more users and 
settings.
oPress  Stop/Exit .
Reset existing restricted users4
You can reset restricted users one at a time.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Setup User .
gEnter the four-digit administrator 
password using the buttons on the LCD.
PressOK.
hPress  aor b to display the existing 
restricted user you want to reset.
iPress the user you want to reset.
jPress  Reset .
kPress Yes.
lDo one of the following:
„ Set a new restricted user. (See 
Setting up restricted users  
on page 36.)
„ If you do not want to set a new 
restricted user, go to step m.
mPress  and repeat  h to  l if you 
want to reset more users.
nPress  Stop/Exit .
Turning Secure Function 
Lock on/off4
Note
Make a careful note of the administrator 
password. If you enter the wrong 
password, the LCD will show 
Wrong Password . Re-enter the correct 
password. If you forget it, please call 
Brother Customer Service.
 
Turning Secure Function Lock on4
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Lock Off iOn .
gEnter the four-digit administrator 
password using the buttons on the LCD.
Press OK.
Turning Secure Function Lock off4
aPress  User: Public .
bPress Lock On iOff .
cEnter the four-digit administrator 
password using the buttons on the LCD. 
Press OK.
 
						

							
Chapter 4
38
Switching users4
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
aOn the machine’s panel, hold down 
Shift  as you press  l.
Or, on the LCD, press  User: Public 
or  User: xxxxx  (where xxxxx is the 
user’s name). Then press 
Change User . 
bPress aor b to display your user name.
cPress your user name.
dEnter your four-digit PIN using the 
buttons on the LCD.
Press OK.
Changing to the Public mode4
aPress  User: xxxxx  (where xxxxx is 
the user’s name).
bPress  Go to Public .
Note
After a restricted user has finished using 
the machine, it will return to the Public 
setting within the same time as the Mode 
Timer setting. (See  Mode Timer 
on page 28.)
 
Reset all users4
You can reset all settings and passwords for 
the Public user and all restricted users.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Reset All Users .
gEnter the four-digit administrator 
password using the buttons on the LCD. 
PressOK.
hPress  Yes to reset.
iPress  Stop/Exit .
 
						

							
Section II
FaxII
Sending a Fax40
Receiving a Fax49
Telephone Services and External devices67
Dialing and storing numbers79
Printing Reports90
Polling92
 
						

							
40
5
Entering Fax mode5
When the machine is idle, the time appears 
on the LCD. When you want to send a fax, or 
change fax send or receive settings, press 
the (Fax) key to illuminate it in blue.
 
The LCD shows: 
Press  dor c to scroll through the  Fax key 
options. Some functions are only available 
when sending black & white faxes.
„ Fax Resolution  (See page 45.)
„ Contrast  (See page 45.)
„ Glass ScanSize  (See page 41.)
„ Broadcasting  (See page 43.)
„ Preview  (See page 42.)
„ Delayed Fax  (See page 46.)
„ Batch TX  (See page 47.)
„ Real Time TX  (See page 46.)
„ Polled TX  (See page 93.)
„ Polling RX  (See page 92.)
„ Overseas Mode  (See page 46.)
„ Set New Default  (See page 47.)
„ Factory Reset  (See page 48.)
Press the option you want.
Faxing from the ADF 5
aPress ( Fax).
bPlace the document face up in the ADF. 
(See  Using the ADF  on page 24.)
cEnter the fax number using the dial pad. 
You can also enter the fax number on 
the LCD by pressing  Phone Book and 
Send a fax , or you can press a 
One Touch key on the machine’s control 
panel.
(For details, see  How to Dial 
on page 79.)
Note
• You can preview a fax message before  sending it if you have set  Preview to On. 
(See  How to preview an outgoing fax  
on page 42.)
• If your network supports the LDAP  protocol you can search for fax numbers 
and E-mail addresses on your server. 
(See  LDAP operation  in the Network 
User’s Guide on the CD-ROM.)
 
dPress  Black Start  or Color Start .
Note
• To cancel, press  Stop/Exit.
• If you send a black & white fax while the  memory is full it will be sent in real time.
• You can send a color fax that is Letter size  or a black & white fax that is Ledger size.
 
Sending a Fax5
FA XFA X
Fax Resolution
Standard
Sta nd ard
Contrast
Auto
Auto
Glass ScanSize
Letter
Lette r
Phone Book
History
 
						

							
Sending a Fax41
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The document can be 
up to Ledger size.
You cannot send color faxes with multiple 
pages.
Note
• Since you can only scan one page at a time, it is easier to use the ADF if you are 
sending a multiple page document.
• You can send a color fax that is Letter size  or a black & white fax that is Ledger size. 
 
aPress ( Fax).
bLoad your document face down on the 
scanner glass. (See  Using the scanner 
glass  on page 25.)
cEnter the fax number using the dial pad. 
You can also enter the fax number on 
the LCD by pressing  Phone Book and 
Send a fax , or you can press a 
One Touch key on the machine’s control 
panel. (For details, see  How to Dial 
on page 79.)
Note
You can preview a fax message before 
sending it if you have set  Preview to On. 
(See  How to preview an outgoing fax  
on page 42.)
 
dPress  Black Start  or Color Start .
„ If you press  Black Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press  Color Start, the 
machine starts sending the 
document.
eWhen the LCD asks you  Next Page?, 
do one of the following:
„ To send a single page, press  No (or 
press  Black Start  again).
The machine starts sending the 
document.
„ To send more than one page, press 
Yes  and go to step f.
fPlace the next page on the scanner 
glass.
Press  Black Start .
The machine starts scanning the page. 
(Repeat steps e and  f for each 
additional page.)
Setting the scanner glass size 
for faxing5
To fax a Legal, Ledger, A3 or A4 size 
document from the scanner glass, you need 
to change the  Glass ScanSize  setting. 
The default setting is Letter.
aPress ( Fax).
bPress  dor c to display 
Glass ScanSize .
cPress Glass ScanSize .
dPress Letter , Legal , Ledger , A4  or 
A3 .
Note
You can save the setting you use most 
often by setting it as the default. (See 
Setting your changes as the new default  
on page 47.)
 
 
						

							
Chapter 5
42
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
How to preview an outgoing 
fax5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to Off before 
you use this feature. (See  Real time 
transmission  on page 46 and  Polling receive 
on page 92.)
aPress ( Fax).
bPress  dor c to display  Preview.
cPress Preview .
dPress On.
eLoad the document.
fEnter the fax number using the dial pad. 
You can also enter the fax number on 
the LCD by pressing  Phone Book and 
Send a fax , or you can press a 
One Touch key on the machine’s control 
panel. (For details, see  How to Dial 
on page 79.)
gPress  Black Start .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD.
When the fax is displayed, press  MENU 
and the following buttons will appear on 
the LCD. Press the button you want to 
use to perform an operation.
Note
To send a color fax do not use Fax 
Preview.
 
hPress  Black Start .
Note
The fax message in the memory will be 
sent and then erased when you press 
Black Start.
 
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
d Go back to the previous page.
c Go to the next page.
Close the preview table.
 
						

							
Sending a Fax43
5
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One Touch, Speed Dial numbers and up to 
50 manually dialed numbers in the same 
broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax).
bLoad your document.
cPress  dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
„ Press  Add Number  and enter a 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Phone Book . 
Press   to search by 
Alphabetical Order or 
Numerical Order. Press the locations 
where you want to send a fax.
Press  OK.
Note
One Touch Dial locations begin with  l. 
Speed Dial locations begin with  #.
 
fAfter you have entered all the fax 
numbers by repeating step e, press  OK.
gPress  Black Start .
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 256 different numbers.
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Black Start to send 
the portion that is in the memory.
 
 
						

							
Chapter 5
44
Canceling a Broadcast in 
progress5
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, glass scan size, overseas mode, 
delayed fax timer, polling transmission and 
real time transmission.
aPress ( Fax).
The LCD shows:
 
bPress  dor c to display a setting you 
want to change and press the setting, 
then press the option you want.
cRepeat step  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its default settings after 
you send a fax.
• You can save some of the settings you  use most often by setting them as default. 
These settings will stay until you change 
them again. (See  Setting your changes as 
the new default  on page 47.) 
 
FA XFA X
Fax Resolution
Standard
Sta nd ard
Contrast
Auto
Auto
Glass ScanSize
Letter
Lette r
Phone Book
History