Brother Mfc 6890cdw User Manual
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ix 6 Receiving a Fax 49 Receive modes .................................................................................................... 49Choose the correct Receive Mode ................................................................ 49 Using receive modes ........................................................................................... 51 Fax only ......................................................................................................... 51 Fax/Tel........................................................................................................... 51 Manual ........................................................................................................... 51 External TAD ................................................................................................. 51 Receive mode settings ........................................................................................ 52 Ring Delay ..................................................................................................... 52 F/T Ring Time (Fax/Tel mode only) ............................................................... 52 Easy Receive................................................................................................. 53 Additional receiving operations............................................................................ 53 Printing a reduced incoming fax .................................................................... 53 Setting the Receiving Priority ........................................................................ 54 Receiving a fax at the end of a conversation................................................. 55 Printing a fax from the memory ..................................................................... 55 Receiving faxes into memory when the paper tray is empty ......................... 55 Memory Receive (Black & White only) ................................................................ 56 Fax Forwarding.............................................................................................. 56 Paging ........................................................................................................... 57 Fax Storage ................................................................................................... 58 PC Fax Receive............................................................................................. 58 Changing the destination PC ......................................................................... 59 Turning off Memory Receive Operations ....................................................... 60 Changing Memory Receive Operations......................................................... 60 Fax Preview (Black & White only)........................................................................ 61 How to preview a received fax....................................................................... 61 Turning off Fax Preview................................................................................. 63 Remote Retrieval ................................................................................................. 63 Setting a Remote Access Code..................................................................... 63 Using your Remote Access Code.................................................................. 64 Remote Fax commands ................................................................................ 65 Retrieving fax messages ............................................................................... 66 Changing your Fax Forwarding number ........................................................ 66
x 7 Telephone Services and External devices 67 Voice operations .................................................................................................. 67Tone or Pulse (Canada only)......................................................................... 67 Fax/Tel mode when the power key is on ....................................................... 67 Fax/Tel mode when the power key is off ....................................................... 67 Telephone services.............................................................................................. 68 Voice Mail ...................................................................................................... 68 Distinctive Ring .............................................................................................. 69 Caller ID ......................................................................................................... 71 Connecting an external TAD (telephone answering device)................................ 72 Connections................................................................................................... 73 Recording outgoing message (OGM) on an external TAD ............................ 74 Special line considerations ............................................................................ 74 Multi-line connections (PBX) ......................................................................... 76 External and extension telephones...................................................................... 76 Connecting an external or extension telephone ............................................ 76 Using external and extension telephones...................................................... 77 Using a Non-Brother cordless external telephone ......................................... 77 Using remote codes....................................................................................... 77 8 Dialing and storing numbers 79 How to Dial .......................................................................................................... 79Manual dialing ............................................................................................... 79 One Touch Dialing ......................................................................................... 79 Speed Dialing ................................................................................................ 79 Fax Redial ..................................................................................................... 80 Outgoing Call ................................................................................................. 80 Caller ID history ............................................................................................. 80 Storing numbers .................................................................................................. 81 Storing a pause ............................................................................................. 81 Storing One Touch Dial numbers .................................................................. 81 Storing One Touch numbers from Outgoing Calls ......................................... 82 Storing One Touch numbers from the Caller ID history................................. 83 Storing Speed Dial numbers .......................................................................... 83 Storing Speed Dial numbers from Outgoing Calls ......................................... 84 Storing Speed Dial numbers from the Caller ID history ................................. 85 Changing or Deleting One Touch or Speed Dial names or numbers ............ 86 Setting up groups for broadcasting................................................................ 87 Dialing Access codes and credit card numbers ............................................. 89 9Printing Reports 90 Fax reports........................................................................................................... 90Transmission Verification Report................................................................... 90 Fax Journal (activity report) ........................................................................... 91 Reports ................................................................................................................ 91 How to print a report ...................................................................................... 91
xi 10 Polling 92 Polling overview ................................................................................................... 92 Polling receive ..................................................................................................... 92Setup to receive polling ................................................................................. 92 Sequential polling (Black & White only) ......................................................... 92 Canceling a Sequential Polling Job ............................................................... 93 Polled transmit (Black & White only).................................................................... 93 Set up for polled transmit............................................................................... 93 Section III Copy 11 Making copies 96 How to copy ......................................................................................................... 96Entering Copy mode ...................................................................................... 96 Making a single copy ..................................................................................... 96 Making multiple copies .................................................................................. 97 Stop copying .................................................................................................. 97 Copy settings ....................................................................................................... 97 Changing copy quality ................................................................................... 97 Enlarging or reducing the image copied ........................................................ 98 Making N in 1 copies or a poster (Page Layout) .......................................... 99 Sorting copies using the ADF ...................................................................... 100 Adjusting Brightness and Contrast .............................................................. 101 Paper Options.............................................................................................. 101 Skew Adjustment ......................................................................................... 102 Book Copy ................................................................................................... 103 Watermark Copy.......................................................................................... 103 Duplex (2-sided) copying (Tray #1 only)...................................................... 104 Setting your favorites ................................................................................... 106 ‘Out of Memory’ message .................................................................................. 107
xii Section IV Walk-up Photo Printing 12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 110 PhotoCapture Center® Operations .................................................................... 110 Printing from a memory card or USB Flash memory drive without a PC..... 110 Scanning to a memory card or USB Flash memory drive without a PC ...... 110 Using PhotoCapture Center ® from your computer ...................................... 110 Using a memory card or USB Flash memory drive ..................................... 110 Memory cards or USB Flash memory drive folder structure ........................ 111 Getting started ................................................................................................... 112 Entering PhotoCapture mode ...................................................................... 113 Print Images....................................................................................................... 113 View Photos................................................................................................. 113 Print Index (Thumbnails) ............................................................................. 114 Printing Photos ............................................................................................ 115 Enhance Photos .......................................................................................... 115 DPOF printing .............................................................................................. 117 PhotoCapture Center ® print settings ................................................................. 118 Print Quality ................................................................................................. 119 Paper options .............................................................................................. 119 Adjusting Brightness, Contrast and Color.................................................... 120 Cropping ...................................................................................................... 122 Borderless printing ....................................................................................... 122 Print Date ..................................................................................................... 122 Setting your changes as the new default..................................................... 123 Restoring all settings to the factory settings ................................................ 123 Scan to a memory card or USB Flash memory drive ........................................ 123 Entering Scan mode .................................................................................... 123 How to scan to a memory card or USB Flash memory drive ....................... 124 Glass Scan Size .......................................................................................... 125 How to change the file name ....................................................................... 125 How to set a new default ............................................................................. 125 How to reset to the factory settings ............................................................. 125 Understanding the Error Messages ................................................................... 126 13 Printing photos from a camera 127 Printing photos directly from a PictBridge camera ............................................. 127 PictBridge requirements .............................................................................. 127 Setting your digital camera .......................................................................... 127 Printing Images............................................................................................ 128 DPOF printing .............................................................................................. 128 Printing photos directly from a digital camera (without PictBridge).................... 129 Printing Images............................................................................................ 129 Understanding the Error Messages ................................................................... 130
xiii Section V Software 14 Software and Network features 132 Section VI Appendixes A Safety and Legal 134 Choosing a location ........................................................................................... 134 To use the machine safely................................................................................. 135Important safety instructions........................................................................ 140 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 141 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 143 Industry Canada Compliance Statement (Canada only) ............................. 144 LAN connection ........................................................................................... 144 International ENERGY STAR ® Compliance Statement .............................. 144 Legal limitations for copying .............................................................................. 145 Trademarks........................................................................................................ 146 B Troubleshooting and Routine Maintenance 147 Troubleshooting ................................................................................................. 147 If you are having difficulty with your machine .............................................. 147 Dial Tone .................................................................................................... 155 Telephone line interference ......................................................................... 155 Error and Maintenance messages ..................................................................... 156 Error animation ............................................................................................ 162 Transferring your faxes or Fax Journal report ............................................. 162 Document jam ............................................................................................ 163 Printer jam or paper jam .............................................................................. 164 Routine maintenance ......................................................................................... 167 Replacing the ink cartridges ........................................................................ 167 Cleaning the outside of the machine ........................................................... 170 Cleaning the scanner................................................................................... 171 Cleaning the machine’s printer platen ......................................................... 171 Cleaning the paper pick-up roller................................................................. 172 Cleaning the print head ............................................................................... 172 Checking the print quality ............................................................................ 173 Checking the print alignment ....................................................................... 174 Checking the ink volume ............................................................................. 174 Machine Information .......................................................................................... 174 Checking the serial number ......................................................................... 174 Packing and shipping the machine .................................................................... 175
xiv C Menu and Features 177 On-screen programming .................................................................................... 177Menu table ................................................................................................... 177 Memory storage ........................................................................................... 177 Mode and menu keys ........................................................................................ 177 Menu table ................................................................................................... 178 Entering Text ............................................................................................... 205 D Specifications 206 General .............................................................................................................. 206 Print media......................................................................................................... 208 Fax ..................................................................................................................... 209 Copy .................................................................................................................. 211 PhotoCapture Center ®....................................................................................... 212 PictBridge .......................................................................................................... 213 Scanner ............................................................................................................. 214 Printer ................................................................................................................ 215 Interfaces ........................................................................................................... 216 Computer requirements ..................................................................................... 217 Consumable items ............................................................................................. 218 Network (LAN) ................................................................................................... 219 Wireless one-push configuration ................................................................. 220 E Glossary 221 FIndex 225
Section I GeneralI General Information2 Loading paper and documents10 General setup27 Security features34
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows ®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier NewText in Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible minor or severe injuries. Electrical Hazard icons alert you to possible electrical shock. Importants specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/ Windows ® XP and Windows Vista®) „ ControlCenter3 (For Windows ® 2000 Professional/ Windows ® XP and Windows Vista®) „ Network Scanning ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide.
Chapter 1 4 Viewing Documentation (For Macintosh ®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click top.html to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! PageManager User’s Guide „ The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide.