Brother Mfc 6890cdw User Manual

							
Telephone Services and External devices75
7
Converting telephone wall outlets7
There are three ways to convert to an RJ11 
jack. The first two ways may require help from 
the telephone company. You can change the 
wall outlets from one RJ14 jack to two RJ11 
jacks. Or you can have an RJ11 wall outlet 
installed and slave or jump one of the 
telephone numbers to it.
The third way is the easiest: Buy a triplex 
adapter. You can plug a triplex adapter into 
an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1, Line 2) and a 
third RJ14 jack (Lines 1 and 2). If your 
machine is on Line 1, plug the machine into 
L1 of the triplex adapter. If your machine is on 
Line 2, plug it into L2 of the triple adapter.
Triplex Adapter
  7
Installing machine, external two-line 
TAD and two-line telephone
7
When you are installing an external two-line 
telephone answering device (TAD) and a 
two-line telephone, your machine must be 
isolated on one line at both the wall jack and 
at the TAD. The most common connection is 
to put the machine on Line 2, which is 
explained in the following steps. The back of 
the two-line TAD must have two telephone 
jacks: one labeled L1 or L1/L2, and the other 
labeled L2. You will need at least three 
telephone line cords, the one that came with 
your machine and two for your external two-
line TAD. You will need a fourth line cord if 
you add a two-line telephone.
aPut the two-line TAD and the two-line 
telephone next to your machine.
bPlug one end of the telephone line cord 
for your machine into the L2 jack of the 
triplex adapter. Plug the other end into 
the LINE jack on the back of the 
machine.
cPlug one end of the first telephone line 
cord for your TAD into the L1 jack of the 
triplex adapter. Plug the other end into 
the L1 or L1/L2 jack of the two-line TAD. 
dPlug one end of the second telephone 
line cord for your TAD into the L2 jack of 
the two-line TAD. Plug the other end into 
the EXT. jack on the left side of the 
machine.
 
1 Triplex Adapter
2 Two Line Telephone
3 External Two Line TAD
4 Machine
You can keep two-line telephones on other 
wall outlets as always. There are two ways to 
add a two-line telephone to the machines 
wall outlet. You can plug the telephone line 
cord from the two-line telephone into the 
L1+L2 jack of the triplex adapter. Or you can 
plug the two-line telephone into the TEL jack 
of the two-line TAD.
1 2
3 4
 
						

							
Chapter 7
76
Multi-line connections (PBX)7
We suggest you ask the company who 
installed your PBX to connect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives telephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to  Manual.
We cannot guarantee that your machine will 
operate properly under all circumstances 
when connected to a PBX. Any difficulties 
with sending or receiving faxes should be 
reported first to the company who handles 
your PBX.
External and extension 
telephones
7
Connecting an external or 
extension telephone7
You can connect a separate telephone or 
telephone answering device directly to your 
machine as shown in the diagram below.
Connect the telephone line cord to the jack 
labeled EXT.
Before you connect the external telephone, 
remove the protective cap (3) from the EXT. 
jack on the machine.
 
1 Extension telephone
2 External telephone
When you are using an external or extension 
telephone, the LCD shows  Telephone.
1
2
3
 
						

							
Telephone Services and External devices77
7
Using external and extension 
telephones7
Using extension telephones7
If you answer a fax call at an extension 
telephone, you can make your machine 
receive the fax by pressing the Fax Receive 
Code 
l51 .
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at an extension telephone by 
pressing the Telephone Answer Code  #51. 
(See  F/T Ring Time (Fax/Tel mode only)  
on page 52.)
Using an external telephone 
(connected to the EXT. jack of the 
machine)
7
If you answer a fax call at the external 
telephone connected to the EXT jack of the 
machine, you can make the machine receive 
the fax by pressing  Black Start and choose 
Receive .
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at the external telephone by 
pressing  Hook.
If you answer a call and no one is on 
the line:
7
You should assume that youre receiving a 
manual fax.
If you answered at an extension telephone, 
press  l51  and wait for the chirp or until the 
LCD shows  Receiving, and then hang up.
Note
You can also use the Easy Receive 
feature to make your machine 
automatically take the call. (See  Easy 
Receive  on page 53.)
 
Using a Non-Brother cordless 
external telephone7
If your non-Brother cordless telephone is 
connected to the EXT. jack of the machine 
and you typically carry the cordless handset 
elsewhere, it is easier to answer calls during 
the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Hook to send the call to the cordless handset.
Using remote codes7
Fax Receive code7
If you answer a fax call on an extension 
telephone, you can tell your machine to 
receive it by dialing the Fax Receive Code 
l51 . Wait for the chirping sounds then 
replace the handset. (See  Easy Receive 
on page 53.)
If you answer a fax call at the external 
telephone connected to the EXT jack of the 
machine, you can make the machine receive 
the fax by pressing  Black Start and choosing 
Receive .
Telephone Answer code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension telephone you 
can turn the F/T Ring off by pressing  #51 
(make sure you press this  between the rings).
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at the external telephone 
connected to the EXT jack of the machine by 
pressing  Hook.
 
						

							
Chapter 7
78
Changing the remote codes7
The preset Fax Receive Code is  l51 . The 
preset Telephone Answer Code is  #51. If 
you want to, you can replace them with your 
own codes.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Remote Codes .
gPress Remote Codes .
hPress On (or  Off ).
iDo one of the following.
„ If you want to change the Fax 
Receive Code, enter the new code.
Press  OK. Go to step j.
„ If you do not want to change the Fax 
Receive Code, press  OK. Go to 
step j.
jDo one of the following.
„ If you want to change the Telephone 
Answer Code, enter the new code.
Press  OK. Go to step k.
„ If you do not want to change the 
Telephone Answer Code, press  OK. 
Go to step k.
kPress  Stop/Exit .
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Fax Receive Code and 
Telephone Answer Code to another three-
digit code (such as  ### and 999 ).
• Remote Codes might not work with some  telephone systems.
 
 
						

							
79
8
8
How to Dial8
Manual dialing8
Press all of the digits of the fax or telephone 
number using the dial pad.
 
One Touch Dialing8
Your machine has 3 One Touch keys where 
you can store 6 fax or telephone numbers for 
automatic dialing. 
 
aPress the One Touch key that stores the 
number you want to call. (See Storing 
One Touch Dial numbers  on page 81.) 
To access numbers 4 to 6, hold down 
Shift  as you press the One Touch key.
bPress  Black Start  or Color Start .
Speed Dialing8
aPress Phone Book .
bPress the number you want to call. You 
can also display the numbers in 
alphabetical order by pressing   on 
LCD.
cTo send a fax, press  Send a fax and 
go to step d.
The machine dials the telephone 
number.
dPress  Black Start  or Color Start .
The machine scans and sends the fax.
Dialing and storing numbers8
 
						

							
Chapter 8
80
Fax Redial8
If you are sending a fax manually and the line 
is busy, press  Redial/Pause, and then press 
Black Start  or Color Start  to try again. If you 
want to make a second call to a number you 
recently dialed, you can press  Redial/Pause 
and choose one of the last 30 numbers from 
the Outgoing Call List. 
Redial/Pause  only works if you dialed from 
the dial pad on the control panel.  If you are 
sending a fax automatically  and the line is 
busy, the machine will automatically redial 
once after five minutes.
aPress  Redial/Pause .
bPress the number you want to redial.
cPress Send a fax .
dPress Black Start  or Color Start .
Note
In Real Time Transmission the automatic 
redial feature does not work when using 
the scanner glass.
 
Outgoing Call8
The last 30 numbers you sent a fax to will be 
stored in the outgoing call history. You can 
choose one of these numbers to fax to, add to 
One Touch or Speed Dial, or delete from the 
history.
aPress Redial/Pause .
You can also press  History.
bPress Outgoing Call  tab.
cPress the number you want.
dDo one of the following:
„ To send a fax, press  Send a fax.
Press  Black Start  or Color Start .
„ If you want to store the number, 
press  More and then press 
Add to Speed Dial  or 
Add to One Touch Dial .
(See  Storing One Touch numbers 
from Outgoing Calls  on page 82 or 
Storing Speed Dial numbers from 
Outgoing Calls  on page 84.)
„ If you want to delete the number from 
the Outgoing Call history list, press 
More  and then press  Delete.
Press  Yes to confirm.
ePress  Stop/Exit .
Caller ID history8
This feature requires the Caller ID subscriber 
service offered by many local telephone 
companies. (See  Caller ID on page 71.)
The number, or name if available, from the 
last 30 faxes and telephone calls you 
received will be stored in the Caller ID history. 
You can view the list or choose one of these 
numbers to fax to, add to One Touch or 
Speed Dial, or delete from the history. When 
the thirty-first call comes in to the machine, it 
replaces information about the first call.
aPress  History .
bPress Caller ID hist.
cPress aor b to display the number or the 
name you want to call.
dPress the number or the name you want 
to call.
 
						

							
Dialing and storing numbers81
8
eDo one of the following:„ To send a fax, press  Send a fax.
Press  Black Start  or Color Start .
„ If you want to store the number, 
press  More and then press 
Add to Speed Dial  or 
Add to One Touch Dial .
(See  Storing One Touch numbers 
from the Caller ID history  on page 83 
and  Storing Speed Dial numbers 
from the Caller ID history  
on page 85.)
„ If you want to delete the number from 
the Caller ID history list, press  More 
and then press  Delete.
Press  Yes to confirm.
fPress  Stop/Exit .
Note
• (USA only) If you redial from the Caller ID 
history outside your area code, you must 
set up your AREA CODE in advance. 
(See  Setting up your area code (USA 
only)  on page 72.)
• You can print the Caller ID List. (See  How to print a report  on page 91.) 
 
Storing numbers8
You can set up your machine to do the 
following types of easy dialing: One Touch, 
Speed Dial and Groups for broadcasting 
faxes. When you dial a Quick Dial number, 
the LCD shows the name, if you stored it, or 
the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
When you are storing One Touch or 
Speed Dial numbers in the Phone Book, you 
can insert one or more 3.5-second pauses by 
pressing the   button on the LCD.
Storing One Touch Dial 
numbers8
Your machine has 3 One Touch keys where 
you can store 6 fax or telephone numbers for 
automatic dialing. To access numbers 4 to 6 
hold down Shift as you press the One Touch 
key.
aPress the One Touch key where you 
want to store the number.
Press  Yes.
Or, you can use the LCD buttons by 
pressing  Phone Book , More  and 
Set One Touch Dial , and then 
enter the number of the One Touch key 
where you want to store the number and 
press  OK.
Pa u se
 
						

							
Chapter 8
82
bDo one of the following: „ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
cEnter the fax or telephone number (up to 
20 digits) using the buttons on the LCD.
Press  OK.
Note
If you want to store an E-mail address to 
use with Internet fax or Scan to E-mail 
server, press  and enter the E-mail 
address and press  OK. (See  Entering Text  
on page 205.)
 
dWhen the LCD displays your settings, 
press  OK to confirm. 
ePress  Stop/Exit .
Storing One Touch numbers 
from Outgoing Calls8
You can store One Touch numbers from the 
Outgoing Call history. 
aPress Redial/Pause .
You can also choose by pressing 
History .
bPress Outgoing Call  tab.
cPress the number you want to store.
dPress More.
ePress  Add to One Touch Dial .
fTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available One Touch location, press 
OK .
„ To enter a different One Touch 
location, press a number using the 
buttons on the LCD.
Press  OK.
Note
If the One Touch location you choose is 
already taken, the  OK button on the LCD 
will not work. Choose a different location.
 
gDo one of the following:
„ Enter the name using the buttons on 
the LCD (up to 16 characters).
Press  OK.
(To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
hPress  OK to accept the displayed 
telephone or fax number.
iWhen the LCD displays your settings, 
press  OK to confirm. 
jPress  Stop/Exit .
 
						

							
Dialing and storing numbers83
8
Storing One Touch numbers 
from the Caller ID history8
If you have the Caller ID subscriber service 
from your telephone company you can also 
store One Touch numbers from incoming 
calls in the Caller ID History. (See 
Caller ID 
on page 71.) 
aPress  History .
bPress Caller ID hist.  tab.
cPress aor b to display the number you 
want to store.
dPress the number you want to store.
ePress  More.
fPress  Add to One Touch Dial .
gTo choose where the number will be 
stored, do one of the following:
„
To accept the displayed next available 
One Touch location, press 
OK.
„ To enter a different One Touch 
location, press a number using the 
buttons on the LCD.
Press  OK.
Note
If the One Touch location you choose is 
already taken, the  OK button on the LCD 
will not work. Choose a different location.
 
hDo one of the following:
„ If you want to store the displayed 
name, press  OK.
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
(To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
iPress  OK to confirm the fax or telephone 
number.
jWhen the LCD displays your settings, 
press  OK to confirm. 
kPress  Stop/Exit .
Storing Speed Dial numbers8
You can store up to 100 2-digit Speed Dial 
locations with a name, and each name can 
have two numbers. When you dial you will 
only have to press a few keys (for example: 
press Phone Book , the number you want to 
call and  Send a fax ).
aPress Phone Book .
bPress More.
cPress  Set Speed Dial .
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
eEnter the first fax or telephone number 
(Fax/Tel1: ) using the buttons on the 
LCD (up to 20 digits).
Press  OK.
Note
If you want to store an E-mail address to 
use with Internet fax or Scan to E-mail 
server, press  and enter the E-mail 
address and press  OK. (See  Entering Text  
on page 205.)
 
 
						

							
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84
fDo one of the following: „ Enter the second fax or telephone 
number ( Fax/Tel2: ) using the 
buttons on the LCD (up to 20 digits).
Press  OK.
„ If you do not want to store a second 
number, press  OK.
gTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, press 
OK .
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
hWhen the LCD displays your settings, 
press  OK to confirm.
iDo one of the following:
„ To store another Speed Dial 
number, repeat steps b to  h.
„ To finish storing numbers, press 
Stop/Exit .
Storing Speed Dial numbers 
from Outgoing Calls8
You can store Speed Dial numbers from the 
Outgoing Call history. 
aPress Redial/Pause .
You can also choose the number by 
pressing  History .
bPress the  Outgoing Call  tab.
cPress the name or number you want to 
store.
dPress More.
ePress  Add to Speed Dial  or 
Add to One Touch Dial .
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 205.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.