Brother Mfc 6890cdw User Manual

							
Loading paper and documents25
2
dPlace your document, face up, top 
edge first  in the ADF until the LCD 
screen shows  ADF Ready and you feel 
it touch the feed roller.
Note
Insert Letter and A4 documents 
short-edge first.
 
 
IMPORTANT
DO NOT leave a thick document on the 
scanner glass. If you do this, the ADF may 
jam.
 
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left and top, place the document face 
down in the upper left corner of the 
scanner glass.
 
 
cClose the document cover.
IMPORTANT
If you are scanning a book or thick 
document, DO NOT slam the cover down 
or press on it.
 
Length:  Up to 17 in. (431.8 mm)
Width: Up to 11.7 in. (297 mm)
Weight: Up to 4.4 lb (2 kg)
 
						

							
Chapter 2
26
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the unscannable area.
 
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Ledger 0.12 in.  (3 mm)0.15 in. 
(3.7 mm)
A3 0.12 in.  (3 mm)0.18 in. 
(4.5 mm)
Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm)(Scanner 
Glass) 
0.12 in. 
(3 mm)
(ADF) 
0.04 in. 
(1 mm)
Legal 0.12 in.  (3 mm)0.16 in. 
(4 mm)
Copy All paper  sizes 0.12 in. 
(3 mm)0.12 in. 
(3 mm)
Scan All paper  sizes 0.12 in. 
(3 mm)0.12 in. 
(3 mm)
3
4
1
2
 
						

							
27
3
3
On/Off key3
You can turn the machine on and off by 
pressing the On/Off key. 
Note
• If you press the  On/Off key while the 
machine is in use it will stop the current 
operation and go into the Off mode.
• If you have connected an external  telephone or TAD, it is always available.
 
Turning the machine off3
aPress and hold down the  On/Off key 
until the LCD shows  Shutting Down.
The LCD will stay on for a few seconds 
before going off.
Turning the machine on3
aPress the  On/Off key.
Power Off setting3
You can customize the machines  On/Off 
key. The factory setting is 
Fax Receive:Off . Your machine will not 
work when it is switched off, but it will clean 
the print head periodically. If you turn this 
setting to  Fax Receive:On , you can 
receive faxes or calls even when the machine 
is switched off. (See  On/Off key on this page.)
aPress MENU.
bPress aorb to display General Setup.
cPress  General Setup .
dPress aor b to display 
PwrOff Setting .
ePress PwrOff Setting .
fPress Fax Receive:On  (or 
Fax Receive:Off ).
gPress Stop/Exit .
1You cannot receive a fax with  Black Start or 
Color Start .
2You cannot receive a fax automatically if you have 
set the receive mode to  Fax/Tel. 
3Set before you switch off the machine.
General setup3
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
Off
(factory 
setting) — No machine 
operations will be 
available.
Fax Receive:
On
1
Fax Only
External
TAD  Fax Receive 
Easy Receive
Delayed Fax
3 
Fax Forward
3
Paging3 
Fax Storage
3 
Fax Preview
3
PC Fax Receive3
Remote Retrieval3
Manual
Fax/Tel
2
Easy Receive
Delayed Fax
3 
 
						

							
Chapter 3
28
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
Photo Capture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last.
 
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Mode Timer .
ePress Mode Timer .
fPress 0 Sec , 30 Secs , 1 Min , 
2 Mins , 5 Mins  or Off .
gPress  Stop/Exit .
Paper settings3
Paper Size and Type3
When you load a different size of paper in 
Tray #1 or Tray #2, you will need to change 
the paper size setting in the machine at the 
same time. 
To get the best print quality, set the machine 
for the type of paper you are using.
You can use seven sizes of paper for printing 
copies: Ledger, Letter, Legal, A3, A4, A5 and 
4
×6in. (10×15 cm) and five sizes for 
printing faxes: Ledger, Letter, Legal, A3 or A4.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Tray Setting .
ePress Tray Setting .
fPress Tray#1  or Tray#2 .
gDo one of the following:
„ If you chose  Tray#1, press dor c to 
display the paper size options, and 
press  Letter , Legal , Ledger , A4 , 
A5 , A3  or  4x6 .
Press the paper type: 
Plain Paper , Inkjet Paper , 
Brother BP71 , Other Glossy 
or  Transparency .
„ If you chose  Tray#2, press  
Letter , Legal , Ledger , A4  or  A3.
hPress  Stop/Exit .
Note
You can only use plain paper and paper 
sizes Ledger, Letter, Legal, A3 or A4 in 
Tray #2.
 
 
						

							
General setup29
3
IMPORTANT
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
Tray use in Copy mode3
You can change the default tray the machine 
will use for printing copies.
To change the default setting follow the 
instructions below:
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Tray Setting .
ePress Tray Setting .
fPress aor b to display 
Tray Use:Copy .
gPress Tray Use:Copy .
hPress Tray#1  or Tray#2 .
iPress Stop/Exit .
Note
You can change the paper size and tray 
selection temporarily for the next copy. 
(See Paper Options  on page 101.)
 
Tray use in Fax mode3
You can change the default tray the machine 
will use for printing received faxes.
Auto Select  will allow your machine to 
take paper from Tray #1 first, or from Tray #2 
if:
„ Tray #1 is out of paper.
„ Tray #2 is set to a different paper size that 
is more suitable for the received faxes.
„ Both trays are using the same size paper 
and Tray #1 is not set to use plain paper.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Tray Setting .
ePress Tray Setting .
fPress aor b to display  Tray Use:Fax .
gPress Tray Use:Fax .
hPress Tray#1 , Tray#2  or 
Auto Select .
iPress Stop/Exit .
 
						

							
Chapter 3
30
Secure Paper Feed mode for 
Ledger size Short Grain Paper3
If your printed pages have smudge problems 
when using Ledger paper, your paper may be 
short grain paper. Choose 
LGR - Short Grain  and set it to On to 
avoid this problem.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
LGR - Short Grain .
ePress LGR - Short Grain .
fPress On.
gPress  Stop/Exit .
Note
• If you are not sure about the type of paper 
you are using, consult the paper 
packaging or paper manufacturer for 
paper specifications.
• Printing will be slower when using the  LGR - Short Grain  setting.
 
Volume Settings3
Ring Volume3
You can choose a range of ring volume levels, 
from High  to Off . The machine will keep your 
new default setting until you change it.
Setting the Ring Volume from the menu3
aPress  MENU.
bPress aorb to display 
General Setup.
cPress  General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress Ring.
gPress  Low, Med , High  or Off .
hPress  Stop/Exit .
Beeper Volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from High  to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress Beeper .
gPress Low, Med , High  or Off .
hPress  Stop/Exit .
 
						

							
General setup31
3
Speaker Volume3
You can choose a range of speaker volume 
levels, from High to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress Speaker .
gPress Low, Med , High  or Off .
hPress  Stop/Exit .
You can also adjust the speaker volume by 
pressing  Hook. The setting will stay until you 
change it.
aPress  Hook on the control panel.
bPress  dor c on the LCD to display the 
Volume  button.
cPress Volume .
dPress dor c on the LCD.
Each key press changes the volume to 
the next setting.
ePress  Hook on the control panel.
Automatic Daylight 
Savings Time
3
You can set the machine to change 
automatically for daylight savings time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date&Time  setting.
The factory setting is  Off, so you will have to 
turn on Automatic Daylight Saving Time as 
follows.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Auto Daylight .
ePress Auto Daylight .
fPress On (or  Off ).
gPress  Stop/Exit .
 
						

							
Chapter 3
32
Sleep Mode3
You can choose how long the machine must 
be idle (from 1 to 60 minutes) before it goes 
into sleep mode. The timer will restart if any 
operation is carried out on the machine.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Sleep Mode .
ePress Sleep Mode .
fPress 1 Min , 2 Mins , 3 Mins , 
5 Mins , 10 Mins , 30 Mins  or 
60 Mins , which is the length of time the 
machine is idle before entering sleep 
mode.
gPress  Stop/Exit .
LCD screen3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress aor b to display  LCD Contrast .
gPress LCD Contrast .
hPress Light , Med  or Dark .
iPress  Stop/Exit .
Setting the backlight 
brightness3
You can adjust the brightness of the LCD 
backlight. If you are having difficulty reading 
the LCD, try changing the brightness setting.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Backlight .
gPress Light , Med  or Dark .
hPress  Stop/Exit .
 
						

							
General setup33
3
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after you go back to the Ready screen.
aPress 
MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Dim Timer .
gPress 10 Secs , 20 Secs , 30 Secs  or 
Off .
hPress  Stop/Exit .
 
						

							
34
4
Secure Function Lock4
Secure Function Lock lets you restrict public 
access to certain machine functions (Fax, 
Copy, Scan, Print
1 and PCC).
This feature also prevents users from 
changing the default settings of the machine 
by limiting access to the menu settings.
Before using the security features you must 
first enter an administrator password.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must enter a user password 
to use the machine.
Make a careful note of your restricted user 
password. If you forget it, please call Brother 
Customer Service.
1Print includes PC-Fax Send as well as all print jobs.
Note
• Only administrators can set limitations  and make changes for each user.
• When Print is disabled, PC print jobs will  be lost without notification.
• If Fax Tx is disabled, you cannot use any  functions in the Fax menu. 
(Fax Tx : Fax Transmit; 
Fax Rx : Fax Receive)
• Polling Receive is enabled only when both  Fax Tx and Fax Rx are enabled.
 
Setting and changing the 
Administrator Password4
Setting the password4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See  Setting up and changing 
restricted users  on page 36 and  Turning 
Secure Function Lock on/off  on page 37.)
Note
Make a careful note of the administrator 
password. If you enter the wrong 
password, the LCD will show 
Wrong Password. Re-enter the correct 
password. If you forget it, please call 
Brother Customer Service.
 
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fEnter a four-digit number for the 
password using the buttons on the LCD.
PressOK.
gRe-enter the password when the LCD 
shows  Verify: . 
Press OK.
hPress  Stop/Exit .
Security features4