Amanda Work Group Administrations 7 Xx Instructions Manual

							Chapter 7: Automatic Scheduling 171
Record
Amanda 
Administrator Field
Amanda 
Administrator 
Setting
Auto Screen 
Field
Auto Screen Setting
1EnableCheckedEnabled:YES
Starting Date (and 
Time)08/22/95
08:00Change On:08/22/95  At:   08:00
Execute Every…WeekdayAnd Every:0 month(s)  1 day(s)
0 hour(s)  0 minute(s)
Restrict To:M T W T F S S
Y Y Y Y Y N N
Extension:(blank)
Rings:0
Do Not DisturbOFFDo Not Disturb:OFF
Call Screening:ON or OFF (depending 
on the user’s needs)
Greeting1Greeting #:1 
						

							172 Administering [email protected]/DOS
Record
Amanda 
Administrator Field
Amanda 
Administrator 
Setting
Auto Screen 
Field
Auto Screen Setting
2EnableCheckedEnabledYES
Starting Date (and 
Time)08/22/95
18:00Change On:08/22/95  At:  18:00
Execute Every…WeekdayAnd Every:0 month(s)  1 day(s)
0 hour(s)  0 minute(s)
Restrict To:M T W T F S S
Y Y Y Y Y N N
Extension:(blank)
Rings:0
Do Not DisturbONDo Not Disturb:ON
Call Screening:OFF
Greeting2Greeting #:2 
						

							Chapter 8:
Generating Reports
Overview
You can create, view, and print customized reports about Amanda. You can 
also save the report as a text file, which can be imported into other 
applications, such as word processors and spreadsheet applications. There 
you can add other information to the report, reformat it, and so forth. Here 
are some examples of how to use reports.
 To find out who is storing vast numbers of messages, create a report 
that lists mailboxes and their message statistics.
 To review the contents of the employee directory, you can create a 
report that lists mailboxes and the directory names associated with 
them.
 To monitor use of the Amanda system, create a report that lists mail-
boxes and their numbers of calls, logons, notifications, and transfers.
 When doing a lot of token programming, create a report that lists 
mailboxes and the contents of their Extension fields.
For reports that you routinely generate, you can create report templates to be 
used whenever you want to regenerate the reports they define.
A report consists of rows and columns of mailbox information and statistics. 
There is one row for each mailbox on your Amanda system and a column for 
each field of information that you decide to include in the report. The rows 
are sorted numerically based on the mailbox. 
In the upper left corner of the printed report is the page number. The 
Example Report consists of only one page, which is labeled page 1. If there  
						

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had been more rows than would fit on a page, there would have been 
additional pages.
Depending on the number of columns selected and the widths of those 
columns, more than one printed page might be needed to show all the 
columns in a row. For example, the printed report might have pages 1A, 1B, 
and 1C to accommodate all the columns in each row and pages 2A, 2B, and 
2C to accommodate the number of rows.
If you are running Amanda as a voice server, you use Amanda Administrator 
to create reports. The icon to the left indicates the sections of this chapter 
that pertain to Amanda Administrator.
If you are running Amanda as a standalone system, you use the Report 
screen for this purpose. The icon to the left indicates the sections of this 
chapter that pertain to the standalone system.
Example Report
page 1 Amanda Administrator Report Fri Apr 26 14:32:41 1996
Directory Directory Total New
Mailbox Extension Name 1 Name 2 Messages Messages
0 @G(201) 168 0
2 @M(G6,2,20 7306 5
111 111 John Slaughter 1987 3
112 112 Tom Fernandez 1303 14
113 113 Pam Slaughter 313 6
114 114 Stephanie Young 1745 0
115 115 Cory Crocker 581 0
116 116 Richard Nelson 453 7
117 117 Peter Friend 1882 12
118 118 Kevin Ebrahimzad 573 1
170 @G(175) 4 0 
						

							Chapter 8: Generating Reports 175
Managing Reports and Report Templates
Managing reports includes:
 Deciding what reports to create and when
 Creating templates for reports that will be generated more than once
 Making decisions about disk space, users, and so forth based on the 
information in the reports
The next few sections explain how to create reports and report templates. It 
also explains how to print reports and save them as text files.
Using Amanda Administrator
If you are running Amanda as a voice server, you use Amanda Administrator 
to manage reports. 
Creating Reports and Report Templates
This section explains how to create a report. After reviewing a report, you 
can return to the Report Template dialog box or the Reports screen to adjust 
column order or column width and to save the definition as a template for 
later use.
Amanda stores report templates in the C:\AMANDA\RPT.DB directory. She 
adds .RPT as the file extension to the name you give each report template. 
						

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To create a report:
1. On the Report menu, click Design Report….
The Report Template dialog box appears.
Each piece of information available about a mailbox appears as a col-
umn header in the Column Header Choices list box. 
2. Select the column headers to appear in the report. 
a. Select one or more headers from the Column Header Choices 
list box.
b. Click >>Add>>.
If you want the columns in a particular order, add them in that order.
For example: To create a report that lists all users and their names (as 
they appear in the employee directory), select mailbox, Directory Name 
1, and Directory Name 2.
To create a report about how many messages per user are stored on 
Amanda Voice Server, select mailbox, Seconds of Message, and Total 
Messages. 
						

							Chapter 8: Generating Reports 177
3. To select a range of mailboxes to be reported on:
a. Click the   button after the From list box.
The Mailbox List dialog box appears.
b. Select the lowest mailbox in the range then click OK.
c. Click the   button after the To list box.
The Mailbox List dialog box reappears.
d. Select the highest mailbox in the range then click OK.
4. (Optional.) Select the Reset Statistics check box to restart totals, times, 
and other statistics for each of the mailboxes in the range (after the 
report is generated).
C
AUTION:If you reset the statistics and create the report, 
there is no way to retrieve the old statistical val-
ues.
5. Click OK to generate the report and review it.
To save this report design as a template:
1. On the Report menu, click Design Report… to return to the Report 
Template dialog box.
2. Type a name for the template in the Template Name drop-down combo 
box.
3. Click Save.
To change the order of the columns:
1. On the Report menu, click Design Report… to return to the Report 
Template dialog box.
2. Select the column header that is out of place in the Report Column 
Headers list box.
3. Click 
						

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4. Locate the position where this column header really should appear, and 
select the column header beneath it.
5. From the Column Header Choices list box, select the column header that 
you just removed from the Report Column Headers list box.
6. Click >>Insert>>.
7. Repeat this process as necessary.
The width of each column is preset based on its usual contents.
To change the width of a column:
1. On the Report menu, click Design Report… to return to the Report 
Template dialog box.
2. Select the header for the column from the Report Column Headers list 
box.
3. Type a number of characters in the Width text box.
(If you change your mind, click Default to return to the default number of 
characters for this column.)
Creating Reports from Templates
You can create a report from an existing template. First you load the 
template then generate the report. You specify what mailboxes to use for the 
report and whether statistical fields should be reset to zero. For example, if 
you reset these fields, Amanda starts counting messages from zero instead of 
the current message total. 
						

							Chapter 8: Generating Reports 179
To create a report:
1. On the Report menu, click Design Report….
The Report Template dialog box appears.
2. Select the name of an existing template from the Template Name drop-
down combo box.
3. Click Load.
The template design appears in the Report Template dialog box.
4. Change report features as appropriate:
For example, this time you might want a different range of mailboxes. 
You might want to change whether the statistics are reset.
C
AUTION:If you reset the statistics and create the report, 
there is no way to retrieve the old statistical val-
ues.
5. Click OK to generate the report and review it.
Printing Reports
Printed reports can have a variety of uses. You can post the results, make 
copies for a meeting, or file them for later reference.
To preview a report before you print it:
 On the Report menu, click Print Preview.
To  p r i n t  a  r e p o r t :
1. On the Report menu, click Print….
The Print dialog box appears.
2. Select the pages, print quality, number of copies, and so forth. Then 
click OK. 
						

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Saving Reports as Files
Saving a report as a text file allows you to use that file in a word processor, 
spread sheet, database, or file comparison application.
To save a report as a file:
1. On the Report menu, click Save As….
The Save As dialog box appears.
2. Select a file name and location. Then click OK.
Using the Reports Screen
If you are running Amanda as a standalone system, you use the Report 
screen to manage reports.