Xerox WorkCentre Pro 123 User Manual

							Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 291
When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
NOTE: You can perform the same operations regardless of whether job flow sheets 
are created using [Mailbox] or [Job Flow Sheets] on the [Setup Menu] screen.
Job Flow OperationsUnentered Users (General Users)
Generally 
SharedMailbox
Shared by Key 
OperatorsPersonal
Create X X X X
Display XXXX
Edit XXXX
Copy* X X X X
Delete X X X X
Select/Run XXXX
Link to Mailbox X X X X
Job Flow OperationsEntered Users
Generally 
SharedMailboxShared by Key 
OperatorsPersonal 
(own)Personal 
(other)
Create X X X O X
Display X X O O X
Edit XXXOX
Copy* X X O O X
Delete X X X O X
Select/Run X X O O X
Link to Mailbox X X O O X
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O: Operation available
X: Operation not available
* The owner of a copied job flow sheet becomes a duplicate user.
Types of Mailboxes
The following three types of mailboxes can be used with the machine.
Generally Shared Mailbox
This is a mailbox created by a General User without using the Authentication feature.
When the Authentication feature is not enabled, this mailbox is shared and its settings 
may be changed by all users.
When the Authentication feature is enabled, this mailbox can only be operated by a Key 
Operator.
Key Operator Shared Mailbox
The Key Operator Shared Mailbox is a mailbox created by a Key Operator.
When the Authentication feature is not enabled, this mailbox is shared by all users.
When the Authentication feature is enabled, this mailbox is shared by all Entered 
Users.
Only a Key Operator can change the settings. 
To create a Key Operator Shared Mailbox, operate the machine as a Key Operator.
Personal Mailbox
This is a mailbox created by an Entered User using the Authentication feature.
Only the Entered User that created the mailbox can use it.
When the Authentication feature is not enabled, this mailbox can only be operated by 
a Key Operator.Job Flow OperationsKey Operators
Generally 
SharedMailbox
Shared by Key 
OperatorsPersonal
Create X X O X
Display O O O O
Edit OOOO
Copy* O O O O
Delete O O O O
Select/Run O O O O
Link to Mailbox O O O O
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							Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 293
The ways to operate mailboxes that can be used with the machine differ depending on 
whether the Authentication feature is enabled. The following explains the operations 
available.
• When the Authentication feature is not enabled
• When the Authentication feature is enabled
When the Authentication Feature is Not Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is not enabled.
O: Operation available
X: Operation not available
*1: When storing documents into, or retrieving documents from the mailbox, 
authentication is not applicable to the following operations.
• Confidential fax reception
• Confidential Internet Fax reception
• Retrieving documents that use scan driver or Mailbox Viewer
NOTE: When job flow sheets not available for operation, depending on changes made 
to the authentication status, are linked to a mailbox, you can still use them except for 
changing/copying them. If you release the link, the job flow sheet will no longer be 
displayed and will be disabled.Mailbox 
OperationsGeneral Users Key Operators
Generally 
SharedShared by Key 
OperatorsPersonalGenerally 
SharedShared by Key 
OperatorsPersonal
Create O X X X O X
Display O O X O O O
Delete O X X O O O
Change Settings O X X O O O
Display DocumentOO X OOO
Delete Document O O X O O O
Store Document*1OO X OOO
Print Document*1OO X OOO
Job 
Flow 
SheetDisplay O O X O O O
Link O X X O O O
Auto RunOO X OOO
Manual RunOO X OOO
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When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
Mailbox OperationsUnentered Users (General Users)
Generally 
SharedShared by Key 
OperatorsPersonal
Create XXX
Display X O
*2X
Delete X X X
Change Settings X X X
Display Document X O
*2X
Delete Document X O
*2X
Store Document
*1XO*2X
Print Document
*1XO*2X
Job Flow 
SheetDisplay X X
*3X
LinkXXX
Auto Run X X
*3X
Manual RunXX*3X
Mailbox OperationsEntered Users
Generally 
SharedShared by Key 
OperatorsPersonal 
(own)Personal 
(other)
Create X X O X
Display X O O X
Delete X X O X
Change Settings X X O X
Display Document X O O X
Delete Document X O O X
Store Document
*1XOOX
Print Document
*1XOOX
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							Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 295
O: Operation available
X: Operation not available
*1: When storing documents into, or retrieving documents from the mailbox, 
authentication is not applicable to the following operations.
• Confidential fax reception
• Confidential Internet Fax reception
• Retrieving documents that use scan driver or Mailbox Viewer2
*2: You can use them only when the mailbox operations is permitted in the 
Authentication feature settings of the Key Operator mode.
*3: You can perform display, auto run and manual run operations for job flow sheets 
linked to a mailbox.
Job Flow 
SheetDisplay X O O X
Link X X O X
Auto Run X O O X
Manual RunXOOX
Mailbox OperationsUnentered Users
Generally 
SharedShared by Key 
OperatorsPersonal
Create X O X
Display O O O
Delete O O O
Change Settings O O O
Display Document O O O
Delete Document O O O
Store Document
*1OOO
Print Document
*1OOO
Job Flow 
SheetDisplayOOO
Link O O O
Auto Run O O O
Manual RunOOO
Mailbox OperationsEntered Users
Generally 
SharedShared by Key 
OperatorsPersonal 
(own)Personal 
(other)
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NOTE: When job flow sheets not available for operation, depending on changes made 
to the authentication status, are linked to a mailbox, you can still use them except for 
changing/copying them. If you release the link, the job flow sheet will no longer be 
displayed and will be disabled.
Linking Job Flow Sheets to Mailboxes
The ways to link job flow sheets to mailboxes differ, depending on whether the 
Authentication feature is enabled. The following explains the relationships available.
• When the Authentication feature is not enabled
• When the Authentication feature is enabled
NOTE: When job flow sheets not available for operation, depending on changes made 
to the authentication status, are linked to a mailbox, you can still use them except for 
changing/copying them. If you release the link, the job flow sheet will no longer be 
displayed and will be disabled.
When the Authentication Feature is Not Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is not enabled.
O: Relationship available
X: Relationship not availableMailbox 
OperationsGeneral Users Key Operators
Generally 
SharedShared by Key 
OperatorsPersonalGenerally 
SharedShared by Key 
OperatorsPersonal
Mailbox O X X O O O
Generally 
SharedOX XOOO
Shared by Key 
OperatorsOX XOOO
Personal X X X O O O
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							Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 297
When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
O: Relationship available
X: Relationship not availableMailbox OperationsUnentered Users (General Users)
Generally 
SharedShared by Key 
OperatorsPersonal
Generally Shared X X X
Shared by Key Operators X X X
Personal (own) X X X
Personal (other) X X X
Mailbox OperationsEntered Users
Generally 
SharedShared by Key 
OperatorsPersonal 
(own)Personal 
(other)
Generally Shared X X X X
Shared by Key Operators X X O X
Personal (own) X X O X
Personal (other) X X X X
Mailbox OperationsKey Operators
Generally 
SharedShared by Key 
OperatorsPersonal
Generally Shared O O O
Shared by Key Operators O O O
Personal (own) O O O
Personal (other) O O O
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							14 Authentication and Auditron Administration 
298 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Overview of Auditron Administration
This section is an overview of the Auditron Administration feature used with the 
machine.
Authentication and Auditron Administration
The Auditron Administration feature operates in conjunction with the Authentication 
feature.
Two types of authentication are used.
Direct Authentication
You can perform Auditron Administration using an Entered User.
Additionally, fax jobs from a computer can be received after being authenticated by 
referencing the account information (user ID, password and user name). The account 
information stored in the machine must also be set through the client fax driver.
For more information, refer to Fax Driver On-line Help.
Network Authentication
You can perform Auditron Administration using the user information managed by a 
remote account server.
This is for unified management of user information and Auditron Administration by 
multiple devices.
Manageable Features and Services
The following explains the features and services that you can manage using the 
Auditron Administration feature.
Features and Services that Can be Managed with Authentication
The features and services that can be managed using the Authentication feature vary 
depending on whether the user information is stored in the machine or in a remote 
account server.
• Direct Authentication
• Network Authentication
Direct Authentication
The features and services that can be managed using the Auditron Administration 
feature are as follows.
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							Overview of Auditron Administration 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 299
O: Manageable
X: Not manageable
*1: This feature forbids any actions beyond the number of pages specified.
For more information on the setting methods, refer to Create/Check User Accounts in 
the Setups chapter on page 259.
Network Authentication
When you are using Network Authentication with the machine, Auditron Administration 
information is managed through a remote account server.
The features and services that can be managed using the Auditron Administration 
feature are as follows.
O: Manageable
X: Not manageable
*1: This feature forbids any actions beyond the number of pages specified.ServicesRestricted Use
Total Usage Per 
Account
Authentication
Account Limit
*1
Copy OOO
Print OOO
Charge Print O O O
Scan OOO
Fax, Internet Fax O X O
Direct Fax O X O
Report/List X X X
ServicesRestricted Use
Total Usage Per 
Account
Authentication
Account Limit*1
Copy O X X
Print O X X
Charge Print O X X
Scan O X X
Fax, Internet Fax O X X
Direct Fax O X X
Report/List X X X
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Jobs that Can be Managed for Each Service
The types of jobs you can manage using the Auditron Administration feature vary for 
print, scan, and fax services.
This section lists the items that can be managed for each service.
Print
The items you can manage for print jobs using the Auditron Administration feature are 
as follows.
*1: Authentication unnecessary when printing because a print job is authenticated 
when received by the machine.
*2: Printing available only if [Non-account Print] is enabled in the CentreWare Internet 
Services.JobsAuthentication 
RequiredUser TypeManageable 
Items
Regular Print Print driver for 
the machineYes Entered Pages/sheets
Other print 
drivers–
*2Unentered Pages/sheets
Secure Print Store documents Yes – –
Print documents No
*1Entered Pages/sheets
Sample Print Sample Print 
store/print 
documentsYes Entered Pages/sheets
Sample Print 
Print stored 
documentsNo
*1Entered Pages/sheets
Delayed Print Store documents Yes – –
Print documents No
*1Entered Pages/sheets
Charge Print Store documents No – –
Print documents Yes Entered Pages/sheets
E-mail Print –
*2Unentered Pages/sheets
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