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Go to
Use this field to specify the Charge Print number to be displayed at the top of the 
screen. You can set the number within the range of 1 to 200 using the scroll buttons or 
the numeric keypad.
Document List
Displays the log-in screen after selecting a user ID from the list. Enter the required user 
ID to display the stored documents.
• Delete – Deletes a document.
• Print – Prints a document selected in the list. You can select whether or not to delete 
the stored documents after printing.
Secure Print
A secure print job requires a user ID and a password registered in the machine to print 
or delete the stored document. A user ID and a password can be specified from the 
print driver.
1.Select [Secure Print] on the 
[Stored Documents] screen.
Refresh
Brings the information up to date.
Go to
Use this field to specify the Secure Print number to be displayed at the top of the 
screen. You can set the number within the range of 1 to 200 using the scroll buttons or 
the numeric keypad.
Document List
Displays the password input screen after selecting a user ID from the list. Enter the 
password to display the stored documents.
• Select All – Selects all documents in the list.
• Delete – Deletes a document.
• Print – Prints a document selected in the list. You can select whether or not to delete 
the stored documents after printing.
NOTE: If you have forgotten the password, contact the Key Operator. The Key 
Operator can access the stored documents without entering a password.
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Sample Print
A sample print job allows you to print one set of a document prior to printing the whole 
quantity. You can choose whether or not to print more sets after checking the print 
result. A user ID and a password are required to access the stored document, and the 
number of copies can be specified from the print driver.
1.Select [Sample Print] on the 
[Stored Documents] screen.
Refresh
Brings the information up to date.
Go to
Use this field to specify the Sample Print number to be displayed at the top of the 
screen. You can set the number within the range of 1 to 200 using the scroll buttons or 
the numeric keypad. 
Document List
You can select a user ID from the list and this option to display the documents for the 
user ID specified in the print driver. Use the following options to output or delete the 
documents:
• Select All – Selects all documents in the list.
• Print – Prints a document selected in the list. After printing, the documents are 
deleted.
• Delete – Deletes a document selected in the list.
Delayed Print
The documents with the start time for printing as specified from the print driver can be 
stored in the machine. You can confirm or output the stored documents before the 
specified time. You can also delete the stored job.
1.Select [Delayed Print] on the 
[Stored Documents] screen.
Refresh
Brings the list up to date.
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Print
Prints a document selected in the list.
Delete
Deletes a document selected in the list.
Public Mailbox
Allows you to confirm, output, or delete the documents in a public mailbox on the 
machine.
For more information, refer to Save in: - Public Mailbox in the Fax/Internet Fax chapter 
on page 104.
1.Select [Public Mailbox] on the 
[Stored Documents] screen.
Refresh
Brings the list up to date.
Select All
Selects all the documents in the [Public Mailbox].
Print
Prints a document selected in the list.
Delete
Deletes a document selected in the list.
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							Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 275
13 Machine Status
This chapter contains information on how to check the machine status, the billing 
meter, the status of the toner cartridge or print various reports.
For more information on each tab, refer to the following.
Machine Status – page 275
Billing Meter/Print Report – page 279
Consumables – page 282
Faults – page 283
1.Press the  
button on the control panel.
Press the  or  button at any time to 
exit.
2.Select the required option.
Machine Status
This screen allows you to view the general information on the machine and the status 
of paper trays and the hard disk, and change the print mode or fax receiving mode.
For more information on the features available, refer to the following.
Machine Information – page 276
Paper Tray – page 276
Overwrite Hard Disk – page 277
Print Mode – page 277
Fax Receiving Mode – page 278
 button
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1.Press the  
button on the control panel.
2.Select the [Machine Status] tab.
3.Select the required option.
Machine Information
Allows you to view user support information, serial number of the machine as well as 
the machine configuration and the software version.
1.Select [Machine Information] on 
the [Machine Status] screen.
Machine Configuration
Displays the [Machine Configuration] screen. You can view the status of the machine 
components.
Software Version
Displays the [Software Version] screen. You can identify the software versions of the 
components of the machine.
Paper Tray
Allows you to check the status of each paper tray including the bypass tray and the 
optional Tandem Tray Module. It also displays the size, type, and remaining amount of 
media in each tray.
1.Select [Paper Tray] on the 
[Machine Status] screen.
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Overwrite Hard Disk
Display the overwriting status of the hard disk.
NOTE: This option is displayed if the feature is enabled in the System Settings.
1.Select [Overwrite Hard Disk] on 
the [Machine Status] screen.
Print Mode
Allows you to change the default printer mode and emulation parameter settings.
For the lists of emulation parameters and their values, refer to Emulation Parameters 
in the Print chapter on page 144.
1.Select [Print Mode] on the 
[Machine Status] screen.
Off-line
Sets the printer mode to off-line.
On-line
Sets the printer mode to on-line.
PCL Emulation
Displays the [PCL Emulation] screen.
[PCL Emulation] Screen
Use this feature to set parameter values for PCL emulation, which allows you to print 
documents without using print driver software on your PC.
1.Select [PCL Emulation] on the 
[Print Mode] screen.
2.Enter the parameter item 
number in the [Item No.] field.
3.Select [Change Value] to 
change the displayed value. 
Select [Confirm] if no change is required.
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4.Enter the required value in the [New Value] field using the numeric keypad on the 
control panel.
5.Select [Save].
PDF
Displays the [PDF] screen.
[PDF] Screen
Use this feature to set parameter values and a password for PDF direct printing, which 
allows you to bypass driver software and send a PDF file directly to the machine.
1.Select [PDF] on the [Print Mode] 
screen.
2.Perform the necessary 
operations.
3.Select [Close].
Setup
Allows you to set parameter values for PDF direct printing.
1.Select [Setup] on the [PDF] 
screen.
2.Enter the parameter item 
number in the [Item Number]  
field.
3.Select [Change Value] to 
change the displayed value. Select [Confirm] if no change is required.
4.Enter the required value in the [New Value] field using the numeric keypad on the 
control panel.
5.Select [Save].
Password
Allows you to enter a password to restrict access to PDF direct printing.
Fax Receiving Mode
Allows you to set the fax reception mode: Manual Receive or Auto Receive.
1.Select [Fax Receiving Mode] on 
the [Machine Status] screen.
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Manual Receive
Starts receiving a fax or polling after you have answered the call and confirmed it is a 
fax.
Auto Receive
Receives a fax automatically.
Billing Meter/Print Report
This screen allows you to view the billing meter information, and also specify the output 
sequence for various reports and lists.
For more information, refer to the following.
Billing Meter – page 279
User Account Billing Meter – page 280
Print Report/List – page 280
1.Press the  
button on the control panel.
2.Select the [Billing Meter/Print 
Report] tab.
3.Select the required option.
Billing Meter
Allows you to view the total number of prints made on the machine using the [Current 
Meter Reading]. You can also view the serial number.
1.Select [Billing Meter] on the 
[Billing Meter/Print Report] 
screen.
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User Account Billing Meter
Allows you to view the number of per session and total impressions of copying or 
scanning made for a user account, the impression limit set for the account, and the 
available balance.
NOTE: This button is displayed with Key Operator access.
1.Select [User Account Billing 
Meter] on the [Billing Meter/Print 
Report] screen.
Print Report/List
Allows you to print various reports and lists for each service.
1.Select [Print Report/List] on the 
[Billing Meter/Print Report] 
screen.
Job Status/Activity Report
Displays the [Job Status/Activity Report] screen. Select a report option and press the 
 button on the control panel to output the following.
• Job History Report
Lists the jobs recorded on the machine.
• Activity Report
Lists the results of the fax transmissions.
• Error History Report
Lists the errors that occurred in the machine.
• Stored Document List
Lists the documents stored in mailboxes for printing, scanning, and faxing. Also 
displays the fax jobs queued on the machine.
Copy Mode Settings
Displays the [Copy Mode Settings] screen. Select an option and press the  
button to output the following.
• Settings List
- Common Items
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