Xerox WorkCentre Pro 123 User Manual

							Fax Mode Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 231
Communication Mode
Sets the default for the [Communication Mode] feature on the [Send Options] screen.
Send Header
Sets the default for the [Send Header] feature on the [Send Options] screen.
Transmission Report
Sets the default for the [Transmission Report] feature on the [Send Options] screen.
Delivery/Read Receipts
Sets the default for the [Delivery Receipts (DSN)] or [Read Receipts (MDN)] feature on 
the [Send Options] screen.
NOTE: You can use [Read Receipts (MDN)] only if the remote Internet Fax machine 
supports the feature.
Internet Fax Profile
Sets the default for the [Internet Fax Profile] feature on the [Send Options] screen.
NOTE: Although [TIFF-S] can be received by any remote machine supporting Internet 
Fax, [TIFF-F] and [TIFF-J] may not be received. When you set to [TIFF-F] or [TIFF-J], 
check the capability of the remote machine in advance.
Fax Control
Use this feature to conduct operational control of the various fax features.
The [Fax Control] screen consists of multiple pages.
1.Select [Fax Control] on the [Fax 
Mode Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
Send Header - Polling
Sets whether to use the [Send Header] feature when you send documents with the 
[Store for Polling] feature on the [On-hook/Others] screen. If you select [On], remark 
(“RESEND” or space), start time and date of transmission, sender name, destination 
name, G3 ID, and quantity will be added at the top of each page of the document.
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Doc for Polling - Auto Delete
Sets whether to delete the document data for the [Store for Polling] feature on the [On-
hook/Others] screen from the memory automatically after the remote machine polled 
your document.
Rotate 90 degrees
Sets whether to rotate the image automatically to be sent without reducing the 
document size as far as possible when you select [Auto %] in the [Reduce/Enlarge] 
feature on the [Scan Options] screen.
Sender ID
Sets whether to notify the remote machine of the machine’s fax number when you send 
documents with [G3 Auto] in the [Communication Mode] feature on the [Send Options] 
screen.
Transmission Interval
Sets the period between transmissions within the range of 3 to 255 seconds using the 
scroll buttons or the numeric keypad on the control panel. The longer the transmission 
interval, the longer the total time spent for operation, but the machine can receive faxes 
during the standby time.
Batch Send
Sets whether to send up to four pending documents automatically to an identical 
destination with a single phone call thereby reducing telephone charges.
Manual Send/Receive Default
Sets the default for whether the [Manual Receive] or [Manual Send] button is to be 
selected when you use the [On-Hook] feature on the [On-Hook/Others] screen.
Fax Receiving Mode
Sets the default for fax reception mode choosing between [Auto Receive] or [Manual 
Receive].
Border Limit
Sets the value to divide a document onto two pages when the received documents are 
longer than the loaded paper size. You can set the value within the range of 0–127 mm 
(0–5.0 inches) using the scroll buttons or the numeric keypad on the control panel. We 
recommend setting this feature with the following [Auto Reduce on Receipt] feature.
Auto Reduce on Receipt
If the received document length exceeds the length of the loaded paper but is within 
the value set in the Border Limit feature, the machine reduces and reproduces an 
image onto a single page. We recommend setting this feature with the above [Border 
Limit] feature. If this feature is set to [Off] and the document length exceeds the paper 
length, image loss may occur.
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							Fax Mode Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 233
2 Up On Receipt
Sets whether to print two consecutive received documents onto one page. It is effective 
in saving paper. If the number of received pages is odd, a blank page will be add at the 
end. If the sizes of received pages are different, the larger size will be used.
NOTE: If the same size paper as the received document size is available, that paper 
will be printed even when you set this feature to [On].
2 Sided Printing
Sets whether to print received documents or private mailbox documents onto both 
sides of a sheet. This is effective in saving paper.
NOTE: Some data may not allow you to use this feature even when you set it to [On].
Border Erase - Top & Bottom
Sets the margin on the top and bottom of the received document by cutting off the 
original image. You can set the margins within the range of 0–20 mm (0–0.8 inches) 
using the scroll buttons or the numeric keypad on the control panel.
Border Erase - Left & Right
Sets the margin on the left and right of the received document by cutting off the original 
image. You can set the margins within the range of 0–20 mm (0–0.8 inches) using the 
scroll buttons or the numeric keypad on the control panel.
Reduce 8.5×11” SEF Original to A4 SEF
Sets whether a 8.5 × 11.0 inches (216 × 279 mm) size document is to be reduced to 
the A4 size when [Reduce/Enlarge] in the [Scan Options] screen is set to [Auto %].
Pseudo-Photo Gradation Mode
Sets whether to perform gradation level correction for documents containing 
photographs. Select [Error Diffusion] or [Dither].
Box Selector - Line Setup
Sets whether to sort the received documents to the mailboxes by incoming line when 
more than one line is in use. 
NOTE: When setting the box selector feature, select a mailbox that has already been 
registered. If an unregistered mailbox is selected, the received document is 
automatically printed instead of stored in a mailbox.
Memory Full Procedure
If the hard disk becomes full while reading documents, a message asking how to 
process the data read up to that point is displayed. You can predefine the method of 
the data processing to be performed after the specified period elapses in keeping the 
message displayed. If you select [Cancel Job], the data will be discarded. If you select 
[Run Job], the data will be effective and processed as completely accumulated data.
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Maximum Stored Pages
Sets the maximum number of pages that can be stored in memory when you scan 
documents for fax transmission. The maximum number can be set to 999 using the 
scroll buttons or the numeric keypad on the control panel.
Mailbox Receive Display Priority 1–3
Sets the attribute and priority to the fax documents in the mailboxes.
File Destination/Output Destination
Use these features to sort received documents by telephone number or by incoming 
line, and specify the output trays for received documents by incoming line.
1.Select [File Destination/Output 
Destination] on the [Fax Mode 
Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
File Destination - Line Setup
You can specify the mailbox for storing received documents by selecting an item and 
[Change Settings]. Up to 200 mailboxes can be registered.
NOTE: Before using this feature, select [Enable] in the [Box Selector - Line Setup] 
feature on the [Fax Control] screen.
Line 1
Allows you to enter the mailbox number. Select [On] to display the [Mailbox Number].
Output Destination - Line Setup
You can specify the output trays by incoming line from this screen. The output tray for 
[Mailbox Printed Documents] can also be set. By selecting an item and [Change 
Settings], you can enter the following screens.
Line 1
Allows you to select the output tray.
Mailbox Printed Documents
Allows you to select the output tray for documents printed from mailboxes, both 
manually and automatically using job flow sheets.
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							Fax Mode Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 235
Reduce/Enlarge Presets
Use this feature to set magnification presets. These are displayed when you select 
[Variable %] in the [Reduce/Enlarge] feature on the [Scan Options] screen. If you 
predefine frequently used magnifications, the draft original can be expanded or 
reduced quickly and easily.
The [Reduce/Enlarge Presets] screen consists of multiple pages.
1.Select [Reduce/Enlarge 
Presets] on the [Fax Mode 
Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
R/E Preset 1–7
Allows you to assign your choice of magnifications to each of the seven buttons within 
the range of 50–400%.
Preset %
Allows you to select a magnification ratio from 23 options.
Variable %
Allows you to specify a magnification ratio using the scroll buttons or the numeric 
keypad within a range of 50–400%.
Scan Size Defaults
Use this feature to set document size presets. These are displayed when you use the 
[Scan Size] feature in the [Scan Options] screen. If you predefine frequently used 
document sizes, you can set the size of the original quickly and easily.
The [Scan Size Defaults] screen consists of multiple pages.
1.Select [Scan Size Defaults] on 
the [Fax Mode Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
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Scan Size 1–11
Allows you to assign your choice of document sizes to each of the 11 buttons.
A/B Series Size
Displays the 10 standard document size in A or B series.
Inch Size
Displays the 12 document size in inches.
Others
Allows you to select the size from other settings, such as [5 × 7 inches (Portrait/
Landscape)], [3.5 × 5 inches (Portrait/Landscape)], and [Postcard]. You can use the 
[Next Page] button to switch between screens.
Local Terminal Information
Use this feature to register or change the local terminal information.
The [Local Terminal Information] screen consists of multiple pages.
1.Select [Local Terminal 
Information] on the [Fax Mode 
Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
Local Name
Registers the local name so that the remote machine can identify your machine. Up to 
20 characters can be entered using the screen keyboard on the touch screen. The local 
name will be shown in the display or communication management report of the 
destination.
For information on the screen keyboard, refer to Keyboard in the Fax/Internet Fax 
chapter on page 83.
Company Logo
Registers the sender name (company logo). Up to 30 characters can be entered using 
the screen keyboard on the touch screen. The sender name is printed in the [Send 
Header] or [Cover Note].
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							Fax Mode Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 237
Machine Password
Registers the password to restrict the remote machines which send documents. By 
setting a machine password, your machine can accept receiving or polling only from 
remote machines that send a correct machine password in F Code. Up to 20 digits can 
be set using the screen keyboard on the touch screen. Permissible characters are 0 to 
9, *, #, and space. When using this feature, you cannot receive documents from remote 
machines without the F Code function.
Internet Fax Control
Use this feature to define Internet Fax control functions such as profile designation in 
multiple address and delivery confirmation mode setting.
The [Internet Fax Control] screen consists of multiple pages.
1.Select [Internet Fax Control] on 
the [Fax Mode Settings] screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
Broadcast Internet Fax Profile
Sets the default for the profile of Internet Fax for broadcasting.
For more information on Internet Fax profile, refer to Internet Fax Profile on page 231.
NOTE: Although [TIFF-S] can be received by any remote machine supporting Internet 
Fax, [TIFF-F] and [TIFF-J] may not be received. When you set to [TIFF-F] or [TIFF-J], 
check the capability of the remote machine in advance.
Broadcast Communication Mode
Sets the default for the transmission mode for broadcasting Internet Fax.
Delivery Confirmation Method
Sets the method of confirming delivery of Internet Fax transmission. If [Delivery 
Receipts (DSN)] is selected, you will receive a notification mail that informs you 
whether an Internet Fax is delivered to the destination. If [Read Receipts (MDN)] is 
selected, you will receive a notification mail that informs you an Internet Fax has been 
correctly handled at the destination.
Incoming Internet Fax Print Options
Sets whether to print the header and body, the subject and body, or attached files of a 
received e-mail. This is effective in saving paper and printing the attached files.
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Incoming Internet Fax Output Destination
Sets the output tray for printing the received e-mail.
Fax Transfer from Address Book
Sets whether to restrict the forwarding of received e-mails as fax documents to an 
address not registered in the Address Book. If [On] is selected, and you attempt to 
forward a received e-mail to an address not registered in the Address Book, forwarding 
will not be executed, and e-mail data will be discarded.
Fax Transfer - Add Sender Header
Sets whether to use the [Sender Header] feature when you forward a received e-mail 
to remote machines as a fax document. If you select [On], remark (“RESEND” or 
space), start time and date of transmission, sender name, destination name, Internet 
Fax address of the machine, and quantity will be added at the top of each page of the 
document.
Fax Transfer Maximum Data Size
Sets the maximum data size when you forward a received e-mail to remote machines 
as a fax document. You can set the size within the range of 1 to 65535 KB by using the 
scroll buttons or the numeric keypad. If [On] is selected, and you attempt to forward a 
received e-mail with a larger data size than specified, forwarding will not be executed, 
and e-mail data will be discarded.
E-mail/Internet Fax Settings
This screen allows you to configure or change machine settings for sending scanned 
documents as e-mail attachments. For more information, refer to the following.
E-mail Defaults – page 239
Address Search (Directory Service) – page 239
Other Settings – page 220
1.Select [E-mail/Internet Fax 
Settings] on the [System 
Settings] screen.
NOTE: If Internet Fax is not 
installed, [E-mail Settings] is 
displayed instead of [E-mail/Internet 
Fax Settings].
2.Select the required option.
3.Select [Close].
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							E-mail/Internet Fax Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 239
E-mail Defaults
Use this feature to configure or change the default settings for sending scanned 
documents as e-mail attachments.
1.Select [E-mail Defaults] on the 
[E-mail/Internet Fax Settings] 
screen.
2.Perform the necessary 
operations.
3.Select [Close].
Subject
Enter the default for the subject to be preset when e-mail is sent.
Address Search (Directory Service)
LDAP, Lightweight Directory Access Protocol, is an Internet protocol that email 
programs use to look up contact information from a server. LDAP-aware client 
programs can ask LDAP servers to look up entries in a wide variety of ways. LDAP 
servers index all the data in their entries and filters may be used to select just the 
person or group you want and return just the information you want. LDAP servers also 
provide authentication service so that only authenticated users can access the LDAP 
server. However, most LDAP servers do not require authentication.
Use this feature to configure or change various settings for searching required 
addresses through the address book saved in a connected directory server.
1.Select [Address Search 
(Directory Service)] on the [E-
mail/Internet Fax Settings] 
screen.
2.Use the scroll buttons to switch 
between screens.
3.Perform the necessary 
operations.
4.Select [Close].
Directory Service (LDAP)
Specify whether to allow the machine to access a connected directory server.
Primary Server
Specify the primary directory server. After selecting whether to use an IP address or a 
server name, enter an IP address or a server name. If a server name is used, ensure 
that DNS information is properly populated via CentreWare Internet Services
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Primary Server Port Number
Specify the port number of the primary directory server.
Secondary Server
Specify the secondary directory server. After selecting whether to use an IP address or 
a server name, enter an IP address or a server name.  If a server name is used, ensure 
that DNS information is properly populated via CentreWare Internet Services.
Secondary Server Port Number
Specify the port number of the secondary directory server.
Login Name
Specify a login name for accessing the directory server(s) up to 256 characters.
Password
Specify a password for accessing the directory server(s) up to 32 characters.
Search Root Entry DN (Distinguished Name)
Specify a search start point up to 256 characters.
Scope of Search from Root Entry
Specify how far searching is to be performed relative to the specified start point. 
Options are
• Root Entry only
• One level below Root Entry
• All levels below Root Entry
Object Class of Search Target
Specify an object class for searching up to 32 characters. This field acts as a Wild card. 
If one enters a string of characters for search criteria, then all names that contain that 
string will be returned.
Server Application
Specify the software used by the directory server(s). Options are
• Windows2000 Server (Active Directory)
• ExchangeServer 2000 (Active Directory), ExchangeServer 2003 (Active Directory)
•NetWare 5
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