Xerox WorkCentre Pro 123 User Manual

							Billing Meter/Print Report 
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Print Mode Settings
Displays the [Print Mode Settings] screen. Select an option and press the  
button to output the following.
• Setting List
- Common Items
• PCL Settings List
• PCL Form List
• PDF Settings List
• TIFF Settings List
• TIFF Logical Printer List
• PS Logical Printer List
• PCL Font List
• PostScript Font List
Scan Mode Settings
Displays the [Scan Mode Settings] screen.
• Settings List
Displays the following options on the right hand side. Select an option and press the 
 button to output the list.
[Setting List - Common Items]/[Extended Features Settings List]/[Domain List]
• Job Template List
Displays the list of job templates that can be used on the machine. For more 
information on job templates, refer to Services in the CentreWare Internet Services 
chapter on page 151 and the CentreWare Network Scanning Services Manual.
• Address Book
Displays ten [Address Book] options on the right hand side. Each option represents 
50 addresses, giving 500 in total. Select one or more options and press the  
button to output the lists.
Fax Mode Settings
Displays the [Fax Mode Settings] screen.
• Settings List
Displays the following options on the right hand side. Select an option and press the 
 button to output the list.
[Setting List - Common Items]/[Box Selector List]/[Extended Features Settings List]/
[Domain List]
• Address Book
Displays ten [Address Book] options, [Group Send], and [Select All] on the right 
hand side. Each [Address Book] option represents 50 addresses, giving 500 in total. 
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Select one or more [Address Book] options and/or the [Group Send], or [Select All], 
and press the  button to output the lists.
• Comments List
Select this option and press the  button to output this list.
• Billing Data List
Displays the billing data for fax jobs. Select this option and press the  button 
to output this list.
NOTE: This option is displayed with Key Operator access.
Mailbox List
Displays the [Mailbox List] screen.
NOTE: This button is displayed with Key Operator access.
• Mailbox List
Displays ten [Mailbox] options and the [Select All] button, on the right hand side. 
Each [Mailbox] option represents 50 mailboxes, giving 500 in total. Select one or 
more [Mailbox] options or [Select All], and press the  button to output the 
lists.
Job Counter Report
Displays the [Job Counter Report] screen. Select this option and press the  
button to output this list.
NOTE: This button is displayed with Key Operator access.
• Job Counter Report
Auditron Administration
Displays the [Auditron Administration] screen. Select the type of service on the left and 
the required user account numbers, and press the  button on the control panel 
to output the list. The multiple user account numbers can be selected, or check the 
[Select All (0001 - 0500)] check box to select all account numbers.
NOTE: This button is displayed with Key Operator access.
• Auditron Report (Print)
• Auditron Report (Copy)
• Auditron Report (Fax)
• Auditron Report (Scan)
Consumables
This screen allows you to view toner usage and the status of cartridges.
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							Faults 
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1.Select the [Consumables] tab on 
the [Machine Status] screen.
Faults
This screen allows you to output a report of recent errors, the date and time of the 
errors, the error codes, and the status of each error. The status is either active or 
cleared.
1.Press the  
button on the control panel.
2.Select the [Faults] tab.
3.Select [Error History Report] and 
press the  button on the 
control panel to output the 
report.
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							Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 285
14 Authentication and Auditron 
Administration
The machine has a unique Authentication feature that restricts the ability to use 
functions, and an Auditron Administration feature that manages the use of each 
machine feature.
This chapter contains information for Key Operators on the features used to change the 
settings and on the setting procedures.
Overview of Authentication – page 285
Authentication for Job Flow Sheet and Mailbox – page 288
Overview of Auditron Administration – page 298
Overview of Authentication
This section is an overview of the Authentication feature used with the machine. 
Users Controlled by Authentication
The following is an explanation about the different user types that are controlled by the 
Authentication feature.
Users are classified into the following four types. The Authentication feature restricts 
operations according to the user type.
• Key Operators
• Entered Users
• Unentered Users
• General Users
Key Operators
These are users who can enter and change system settings.
A Key Operator uses a special user ID called a Key Operator ID.
To enter the Key Operator mode, enter the Key Operator ID into the user ID entry field 
on the authentication screen.
Entered Users
These are users who are registered with the machine.
When an Entered User uses a service that is restricted, the user must enter their user 
ID on the authentication screen.
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Unentered Users
These are users who are not registered with the machine.
An Unentered User cannot use services that are restricted.
General Users
These are general users who are not permitted to use the machine in the authenticated 
mode.
Types of Authentication
Two types of authentication are used by the machine depending on where user 
information is stored.
Direct Authentication
Direct Authentication uses the user information stored in the machine to manage 
authentication.
Network Authentication
Network Authentication uses the user information from a remote account server to 
manage authentication.
User information on a remote account server is sent to, and stored in the machine. 
When the user information on the server is changed, that information must be sent from 
the server to update the machine.
This authentication method is used to simplify the management of user information on 
multiple machines.
Functions Controlled by Authentication
The following explains the functions that are restricted by the Authentication feature.
Restriction depends on which of the following two ways the machine is used.
• Local Access
• Remote Access
For more information on the restrictions to mailboxes and job flow sheets using the 
Authentication feature, refer to Authentication for Job Flow Sheet and Mailbox on 
page 288.
Local Access
Direct operation of the machine from the control panel is called Local Access.
The functions restricted by Local Access are as follows.
Copy
The copy function is restricted. When the function uses job memory, that job memory 
is also restricted.
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							Overview of Authentication 
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Fax/Internet Fax
The fax and Internet Fax functions are restricted. When either of these functions use 
job memory, that job memory is also restricted.
Scan
The Scan to Mailbox, Network Scanning and Scan to FTP/SMB functions are restricted. 
When any of these functions uses job memory, that job memory is also restricted.
Mailbox
If the Authentication feature is enabled, authentication is required for mailbox 
operations even if you are not using the Authentication and Auditron Administration 
features for copying, faxing, scanning, and printing.
Job Flow Sheets
If the Authentication feature is enabled, authentication is required to execute job flow 
sheets even if you are not using the Authentication and Auditron Administration 
features for copying, faxing, scanning, and printing.
Print
The printing of documents that have been saved to the machine is restricted for the 
Charge Print feature.
Remote Access
Operation of the machine through a network using CentreWare Internet Services is 
called Remote Access.
The functions restricted by Remote Access are as follows.
Print
Printing is limited to print jobs sent from a computer.
To use the Authentication feature, use the print driver to set authentication information 
such as user ID and password. 
The print jobs sent to the machine that fail authentication are set to Charge Print and 
are either saved to the machine or deleted, depending on the selected setup option.
Direct Fax
Direct Fax from a computer is restricted.
To use the Authentication feature, use the fax driver to set authentication information 
such as user ID and password. 
The fax jobs sent to the machine that fail authentication are set to Charge Print and are 
either saved to the machine or deleted, depending on the selected setup option.
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CentreWare Internet Services
If the Authentication feature is enabled, authentication is required to access the 
CentreWare Internet Services home page even if you are not using the Authentication 
and Auditron Administration features for copying, faxing, scanning, or printing.
Authentication for Job Flow Sheet and Mailbox
The following explains the restrictions for job flow sheets and mailboxes when the 
Authentication feature is enabled.
NOTE: When a user account is deleted, the mailboxes and job flow sheets associated 
with the account are also deleted. Any documents stored in the mailboxes will also be 
deleted.
NOTE: When the Authentication and Auditron Administration features are used with a 
remote account server, the user information stored in the machine may be temporarily 
deleted to restrict user access. When this happens, the mailboxes and job flow sheets 
associated with the user will also be deleted. When using a remote account server to 
manage authentication, use of mailboxes and job flow sheets in the Key Operator 
mode is recommended.
Job Flow Sheet Types
There are four types of job flow sheets that can be used with the machine.
NOTE: You can create Mailbox Job Flow Sheets with the machine.
Generally Shared Job Flow Sheet
This job flow sheet is created by a General User without using the Authentication 
feature.
When the Authentication feature is not enabled, this job flow sheet is shared and its 
settings may be changed by any user.
When the Authentication feature is enabled, this job flow sheet can only be operated 
by a Key Operator.
Mailbox Job Flow Sheet
This job flow sheet is created by a General User or a Key Operator using [Mailbox] on 
the [Setup Menu] screen.
The owner of this job flow sheet is set to the mailbox it was created from. Any user who 
has access to the mailbox can use and change its settings.
This job flow sheet can only be operated when the Authentication feature is not 
enabled. When the Authentication feature is enabled, only a Key Operator can operate 
this job flow sheet.
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							Authentication for Job Flow Sheet and Mailbox 
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Key Operator Shared Job Flow Sheet
This job flow sheet is created by a Key Operator.
When the Authentication feature is not enabled, this job flow sheet is shared and its 
settings may be changed by any user.
When the Authentication feature is enabled, the parent job flow sheet can be shared 
by all Entered Users. However, only a Key Operator can change its settings.
To create a Key Operator Shared Job Flow Sheet, operate the machine as a Key 
Operator.
Personal Job Flow Sheet
This job flow sheet is created by an Entered User when the Authentication feature is 
enabled.
Only the Entered User who created the job flow sheet can use it.
This job flow sheet can only be operated by a Key Operator when the Authentication 
feature is not enabled.
The ways to operate job flow sheets vary depending on whether the Authentication 
feature is enabled. The following explains the operations available.
• When the Authentication feature is not enabled
• When the Authentication feature is enabled
When the Authentication Feature is Not Enabled
The following table shows the relationship with the job flow sheet for each user type 
when the Authentication feature is not enabled.
The job flow sheet operations available vary, depending on whether the job flow sheet 
was created using [Mailbox] on the [Setup Menu] screen or [Job Flow Sheets] on the 
[Setup Menu] screen.
Created using [Mailbox] on the [Setup Menu] screen
Job Flow 
OperationsGenerally Shared MailboxShared by 
Key OperatorsPersonal
General 
Users
Key 
OperatorsGeneral 
UsersKey 
OperatorsGeneral 
UsersKey 
OperatorsGeneral 
UsersKey 
Operators
Create X X O X X O X X
Display OOOOOO X O
Edit OOOOXOXO
Copy* OOOOOO X O
Delete OOOOXOXO
Select/RunOOOOOO X O
Link to 
MailboxOOOOOO X O
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O: Operation available
X: Operation not available
* The owner of a copied job flow sheet becomes a duplicate user.
NOTE: Job flow sheets created from [Mailbox] on the [Setup Menu] screen can only 
be used, changed, copied and deleted from the mailbox where they were created. The 
applicable users are all the users that can use the mailbox.
NOTE: When job flow sheets not available for operation, depending on changes made 
to the authentication status, are linked to a mailbox, you can still use them except for 
changing/copying them. If you release the link, the job flow sheet will no longer be 
displayed and will be disabled.
Created using [Job Flow Sheets] on the [Setup Menu] screen
O: Operation available
X: Operation not available
* The owner of a copied job flow sheet becomes a duplicate user.
Job Flow 
OperationsGenerally Shared MailboxShared by 
Key OperatorsPersonal
General 
Users
Key 
OperatorsGeneral 
UsersKey 
OperatorsGeneral 
UsersKey 
OperatorsGeneral 
UsersKey 
Operators
Create OXXXXOXX
Display OO X OOO X O
Edit OOXOXOXO
Copy* O O X O O O X O
Delete OOXOXOXO
Select/RunOO X OOO
XO
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