Xerox Phaser 7400DX User Manual
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Setting Up the Network Phaser® 7400 Color Printer 2-3 Setting Up the Network This section includes: ■Choosing a Connection Method on page 2-3 ■Connecting via Ethernet (Recommended) on page 2-3 ■Connecting via USB on page 2-4 Choosing a Connection Method Connect the printer to the network via Ethernet or USB. Hardware and cabling requirements vary for the different connection methods. Cab ling and hardware are generally not included with your printer and must be purchased separately. Connecting via Ethernet (Recommended) Ethernet can be used for one or more computers. It supports many printers and systems on an Ethernet network. An Ethernet connection is recommended because it is faster than a USB connection. It also allows you direct access to CentreWa re Internet Services (IS). CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. For complete information about Cent reWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help . Network Connection Depending on your particular setup, the follo wing hardware and cabling is required for Ethernet. ■If you are connecting to one computer, an Et hernet RJ-45 crossover cable is required. ■If you are connecting to one or more computers with a hub, an Ethernet hub and two twisted-pair (category 5/RJ-45) cables are required. ■If you are connecting to one or more computers using a cable or DSL router, a cable or DSL router and two or more twisted-pair (category 5/RJ-45) cables are required. (One cable for each device.) ■If you are connecting to one or more computer s with a hub, connect the computer to the hub with one cable, and then co nnect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port. TCP/IP and EtherTalk are the most common protocols used with Ethernet. To print using a TCP/IP protocol, each computer and pr inter requires a unique IP address. See also: Configuring the Network Address on page 2-5 Installing the Printer Drivers on page 2-9 Downloaded From ManualsPrinter.com Manuals
Setting Up the Network Phaser® 7400 Color Printer 2-4 Standalone (Cable or DSL) Network Connection See also: Knowledge Base at www.xerox.com/office/7400support Connecting via USB If you are connecting to one computer, a USB conn ection offers fast data speeds. However, a USB connection is not as fast as an Ethernet connection. To use USB, PC users must have Microsoft Windows 98 SE, Windows Me, Windows XP, or Windows 2000. Macintosh users must use Mac OS 9.x and higher. USB Connection A USB connection requires a standard A/B USB cab le. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB cable for your connection. 1. Connect one end of the USB cable to the printer and turn it on. 2. Connect the other end of the USB cable to the computer. See also: Installing the Printer Drivers on page 2-9 Downloaded From ManualsPrinter.com Manuals
Configuring the Network Address Phaser® 7400 Color Printer 2-5 Configuring the Network Address This section includes: ■TCP/IP and IP Addresses on page 2-5 ■Automatically Setting the Printer’s IP Address (Windows Only) on page 2-5 ■Dynamic Methods of Setting the Printer’s IP Address on page 2-6 ■Manually Setting the Printer’s IP Address on page 2-8 TCP/IP and IP Addresses If your computer is on a large network, contac t your network administrator for the appropriate TCP/IP addresses and additiona l configuration information. If you are creating your own small Local Area Ne twork or connecting the printer directly to your computer using Ethernet, follow the proc edure for automatically setting the printer’s Internet Protocol (IP) address. PCs and printers primarily use TCP/IP protocol s to communicate over an Ethernet network. With TCP/IP protocols, each printer and computer must have a unique IP address. It is important that the addresses are similar, but no t the same; only the last digit needs to be different. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4. Generally, Macintosh computers use either TCP/IP or the EtherTalk protocol to talk to a networked printer. For Mac OS X systems, TC P/IP is preferred. Unlike TCP/IP, however, EtherTalk does not require printers or computers to have IP addresses. Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically programs an IP address into ev ery PC and printer on the network that is configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use a cable or DSL router, see your router’s documentation for information on IP addressing. See also: Knowledge Base at www.xerox.com/office/7400support Automatically Setting the Printer’s IP Address (Windows Only) If the printer is connected to a small establis hed TCP/IP network without a DHCP server, use the installer on the Software and Documentation CD-ROM to detect or assign an IP address to your printer. For further instructions, insert the Software and Documentation CD-ROM into your computer’s CD-ROM drive. After the Installer launches, follow the prompts for installation. Note: For the automatic Installer to function, the pr inter must be connected to an established TCP/IP network. Downloaded From ManualsPrinter.com Manuals
Configuring the Network Address Phaser® 7400 Color Printer 2-6 Dynamic Methods of Setting the Printer’s IP Address Set the printer’s IP address using any of the fo llowing methods. DHCP is enabled by default on all Phaser printers. ■DHCP ■CentreWare IS ■AutoIP Enabling DHCP on the Printer Verify that the printer DHCP protocol is en abled by setting the control panel or by using CentreWare IS. DHCP is enabled by default on all Phaser printers. Note: To determine the printer’s IP address, select Printer Identification on the control panel. See also: Control Panel Features on page 1-8 Changing or Modifying the IP Address Using CentreWare IS CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. For complete information about Cent reWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help . After setting the printer’s IP address, you ca n modify TCP/IP settings using CentreWare IS. 1. Launch your web browser. 2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 3. Click Properties . 4. Select the Protocols folder on the left sidebar. 5. Select TCP/IP . 6. Enter or modify the se ttings, and then click Save Changes at the bottom of the page. Information Required for Manual IP Addressing Information Comments Internet Protocol (IP) addr ess of the printer Format is xxx.xxx.xxx.xxx, where xxx represents a decimal number from 0–255. Network Mask If you are unsure, leave this blank; the printer chooses an appropriate mask. Default Router/Gateway address Router address is required to communicate with the host device from anywhere other than the local network segment. Downloaded From ManualsPrinter.com Manuals
Configuring the Network Address Phaser® 7400 Color Printer 2-7 Using Host Names with the Domain Name Service (DNS) The printer supports DNS through an embedded DNS resolver. The DNS resolver protocol communicates with one or more DNS servers to resolve the IP address for a given host name or the host name for a given IP address. To use an IP host name for the printer, the sy stem administrator must configure one or more DNS servers and a local DNS domain name space database. To set up the printer for DNS, supply a maximum of two DNS name server IP addresses. Dynamic Domain Name Service (DDNS) The printer supports Dynamic DNS through DHCP. You must have DHCP enabled on the printer for DDNS to function. Your network’s DHCP server must also support Dynamic DNS updates through option 12 or option 81 support. See your network administrator for details. 1. Launch your web browser. 2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 3. Select Properties . 4. Select the Protocols folder on the left sidebar. 5. Select TCP/IP . 6. In the BOOTP/DHCP Settings section, set the BOOTP/DHCP option to ON. 7. To enable DDNS, enter the followi ng DDNS/WINS settings information: ■DDNS: Set to ON. ■Release Host Name: Set to NO. ■DDNS/WINS Name: Use the default name provided by Xerox or enter another name. ■Primary WINS Server (optional) ■Secondary WINS Server (optional) 8. Click Save Changes when you are finished entering the settings. Downloaded From ManualsPrinter.com Manuals
Configuring the Network Address Phaser® 7400 Color Printer 2-8 Manually Setting the Printer’s IP Address Note:Verify that your computer has a properly configured IP address for your network. Contact your network administ rator for more information. If you are on a network without a DNS server , or in an environment where the network administrator assigns printer IP addresses, yo u can use this method to manually set the IP address. Manually setting the IP address override s DHCP and AutoIP. Alternatively, if you are in a small office with a single PC and use a dialup modem connection, you can manually set the IP address. 1. On the control panel, select Printer Setup, and then press the OK button. 2. Select Connection Setup , and then press the OK button. 3. Select Network Setup , and then press the OK button. 4. Select TCP/IP Setup , and then press the OK button. 5. Select DHCP/BOOTP , and then press the OK button to select Off. 6. Select TCP/IP Address , and then press the OK button. 7. Enter the printer’s IP address, and then press the OK button. Downloaded From ManualsPrinter.com Manuals
Installing the Printer Drivers Phaser® 7400 Color Printer 2-9 Installing the Printer Drivers This section includes: ■Available Drivers on page 2-9 ■Windows 98 SE or Later and Windows 2000 or Later on page 2-10 ■Macintosh OS 9.x on page 2-10 ■Macintosh OS X, Version 10.2 and Higher on page 2-11 Available Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available: * Go to www.xerox.com/office/drivers for the latest printer drivers. Printer Driver Source* Description Windows PostScript Driver CD-ROM and WebThe PostScript driver is recommended to take full advantage of your systems custom features and genuine Adobe® PostScript®. (Default printer driver) PCL Driver Web only The Printer Command Language driver can be used for applications requiring PCL. Note:For Windows 2000 and Windows XP only. Xerox Walk-Up Printing Driver (Windows) Web only This driver enables printing from a PC to any Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers. Macintosh OS 9.x Driver CD-ROM and WebThis driver enables printing from a Mac OS 9.x operating system. Mac OS X (version 10.2 and higher) Driver CD-ROM and WebThis driver enables printing from a Mac OS X (version 10.2 and higher) operating system. UNIX Driver Web only This driver enables printing from a UNIX operating system. Downloaded From ManualsPrinter.com Manuals
Installing the Printer Drivers Phaser® 7400 Color Printer 2-10 Windows 98 SE or Later and Windows 2000 or Later To install the printer driver from the Software and Documentation CD-ROM : 1. Insert the CD-ROM into the computer’s CD-R OM drive. If the installer does not launch, do the following: a. Click Start, and then click Run. b. In the Run window, type: :\INSTALL.EXE . 2. Select your desired language from the list. 3. Select Install Printer Driver . 4. Select the installation method you want to use, and then follow the onscreen instructions. See also: Advanced Features Guide at www.xerox.com/office/7400support Knowledge Base at www.xerox.com/office/7400support Macintosh OS 9.x USB A USB-connected printer does not display in th e Chooser. To create a desktop USB printer: 1. Insert the Software and Documentation CD-ROM into the CD-ROM drive. 2. Use the Desktop Printer Utility to create a desktop USB printer. The utility is located in the PhaserTools folder that is created duri ng the software installation. See also: Advanced Features Guide at www.xerox.com/office/7400support Knowledge Base at www.xerox.com/office/7400support EtherTalk Note:If you use EtherTalk, Macintosh computers do not require IP addresses. Follow these steps to install the printer driver: 1. Open the AppleTalk Control Panel . 2. Verify that the Ethernet port is the selected network port. 3. Double-click the installer on the Software and Documentation CD-ROM to install the printer driver. 4. Open the Chooser, and then click the LaserWriter driver. 5. From the right column of the Chooser, select the printer, and then click Create to create the desktop printer. Downloaded From ManualsPrinter.com Manuals
Installing the Printer Drivers Phaser® 7400 Color Printer 2-11 Macintosh OS X, Version 10.2 and Higher To install the printer driver from the Software and Documentation CD-ROM : 1. Insert the CD-ROM into the CD-ROM drive. 2. Open the Print Center utility. Note: In Macintosh OS X version 10.3 or higher, the utility is called Printer Setup Utility . To locate utilities on the Macintosh hard drive, open the Applications folder, and then open the Utilities folder. 3. Click the Add icon in the Printer List window, and then select Bonjour from the drop- down menu. 4. Select the printer in the window. 5. Select Xerox from the list of manufacturers in the lower drop-down menu. 6. Select the appropriate printer mode l from the list of available devices. 7. Click the Add button. See also: Advanced Features Guide at www.xerox.com/office/7400support Knowledge Base at www.xerox.com/office/7400support Downloaded From ManualsPrinter.com Manuals
Phaser® 7400 Color Printer3-1 This chapter includes: ■Overview of Basic Steps on page 3-2 ■Supported Paper and Media on page 3-3 ■Loading Paper on page 3-8 ■Selecting Printing Options on page 3-24 ■Printing on Both Sides of the Paper on page 3-29 ■Printing on Specialty Media on page 3-32 ■Choosing Output Options on page 3-50 See also: Using paper trays video tutorials at www.xerox.com/office/7400support Printing Basics Downloaded From ManualsPrinter.com Manuals