Xerox 8700x Manual
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Printing ColorQube 8700/8900 Color Multifunction Printer 71 User Guide Printing Features This section includes: • Printing on Both Sides of the Paper ................................ .......................................................................................... 71 • Selecting Paper Options for Printing ................................ ......................................................................................... 72 • Printing Multiple Pages to a Single Sheet (N -Up) ................................ ................................................................ 72 • Printing Booklets ................................ .............................................................................................................................. 73 • Using Color Options ................................ ........................................................................................................................ 73 • Printing Cover Pages ................................ ....................................................................................................................... 74 • Printing Insert Pages ................................ ....................................................................................................................... 75 • Printing Exception Pages ................................ ............................................................................................................... 75 • Scaling ................................ .................................................................................................................................................. 76 • Printing Watermarks ................................ ....................................................................................................................... 76 • Printing Mirror Images ................................ ................................................................................................................... 77 • Creating and Saving Custom Paper Sizes ................................ ............................................................................... 77 • Selecting Job Completion Notification for Windows ................................ ......................................................... 7 8 • Printing Special Job Types ................................ ............................................................................................................ 78 • Held Print Jobs ................................ ................................................................................................................................... 82 • Print From ................................ ........................................................................................................................................... 82 Printing on Both Sides of the Paper Paper Types for Automatic 2-Sided Printing The printer can automatically print a 2 -sided document on supported paper. Before printing a 2 -sided document, verify that the paper type and weight are supported. Paper weights from 60 g/m² through 122 g/m² can be used for automatic 2- sided printing. For details, see Supported Paper Types and Weights for Automa tic 2-Sided Printing on page 45. Printing a 2 -Sided Document Options for Automatic 2 -Sided Printing are specified in the print driver. The print driver uses the settings for por trait or landscape orientation from the application for printing the document.
Printing 72 ColorQube 8700/8900 Color Multifunction Printer User Guide 2 -Sided Page Layout Options You can specify the page layout for 2 -sided printing, which determines how the printed pages turn. These settings override the application page orien tation settings. Portrait Landscape Portrait 2 -Sided Print Portrait 2 -Sided Print, Flip on Short Edge Landscape 2 -Sided Print Landscape 2 -Sided Print, Flip on Short Edge Selecting Paper Options for Printing There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the desired paper. Printing Multiple Pages to a Single Sheet (N -Up) When printing a multiple -page document, you can print more than one page on a single sheet of paper. Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet (N- Up) on the Layout/Watermark tab.
Printing ColorQube 8700/8900 Color Multifunction Printer 73 User Guide Printing Booklets With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2 -sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in th e correct order so that you can fold and staple the pages to create the booklet. When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep. • Gutter specifies the horizontal distance in points between the page images. A point is 0.35 mm (1/72 in.). • Creep specifies how much the page images are shifted outward, in tenths of a point. Shifting compensates for the thickness of the folded paper, which would cause the page images to shift slightly outward when folded. You can select a value from zero to 1 point. Gutter Creep Using Color Options The Color Options control the way the printer uses color to produce your document. The Windows PostScript and the Macintosh drivers provide the widest range of color controls and corrections. Each system has three standard modes of color control for normal use and Custom Color Options for the more advanced users. The three standard color modes are: • Automatic Color applies the best color correction to text, graphics, and images. Thi s setting is recommended. • Vivid Color applies automatic color correction to make office colors more saturated. • Black and White converts all color in the document to black and white or shades of gray.
Printing 74 ColorQube 8700/8900 Color Multifunction Printer User Guide Custom Color Options provide three ways of adjusting the colors for more specific color requirements. Click the Custom Color Options bar to open the Custom Color Options window: • Color By Words provides a three step process for defining custom color correction. By making a selection from each of the three fields , you create a sentence for controlling the color characteristics of the document. You can create several sentences to more precisely control the color content of the document. The sentence structure is made of three parts: − What Color to Change? provides a drop -down list to select a color or range of colors to adjust, such as All Foliage -Green Colors. − How Much Change? lets you select how much effect to make, such as A Lot More, to the selected color. − What Type of Change? lets you select the type of change, such as Vivid, from the drop -down list. As you create a Color By Words sentence, it appears in the window below the selection fields. • Color Correction provides a list of commercial press, spot color, CIE, and gray image simu lations from which you can select to match your document color. • Color Adjustments provides a set of six sliders for adjusting the individual components of the selected colors. Use the sliders to adjust the lightness, contrast, saturation, cyan, magenta, an d yellow components of the color. Printing Cover Pages A cover page is the first or last page of a document. You can select paper sources for the cover pages that are different from the source used for the body of a document. For example, you can use your company letterhead for the first page of a document. You can also use heavyweight paper for the first and last pages of a report. You can use any applicable paper tray as the source for printing cover pages. Select one of these options for printing cover p ages: • No Covers does not print cover pages. No cover pages are added to the document. • Front Only prints the first page on paper from the specified tray. • Back Only prints the back page on paper from the specified tray. • Front and Back: Same prints the front and back cover pages from the same tray. • Front and Back: Different prints the front and back cover pages from different trays. After making a selection for printing the cover pages, you can select the paper for the front and back covers by size, color, or type. You can also use blank or pre -printed paper, and you can print side one, side two, or both sides of the cover pages.
Printing ColorQube 8700/8900 Color Multifunction Printer 75 User Guide Printing Insert Pages You can add blank or pre -printed insert pages before page one of each document or after designated pages within a document. Adding an insert after designated pages within a document separates sections, or acts as a marker or placeholder. Make sure that you specify the paper to use for the insert pages. • Insert Options provides the options to place an insert After Pa ge X, where X is the specified page, or Before Page 1. • Insert Quantity specifies the number of pages to insert at each location. • Page(s) specifies a page or a range of pages after which you want an insert added. Separate individual pages or page ranges wit h commas. Specify pages within a range with a hyphen. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9 -11 . • Paper displays the default size, color, and type of paper selected in Use Job Settings for the insert pages. Use the down a rrow to the right of the Paper field to select a different paper by size, color, or type. • Job Settings displays the attributes of the paper selected for the print job, without the inserts. Note: Add Inserts is not available when Page Layout is set to Bookl et Layout. Printing Exception Pages Exception pages have different settings from the rest of the pages in the job. You can specify differences such as page size, page type, and page color. You can also change the side of the paper on which to print as your job requires. A print job can contain multiple exceptions. For example, your print job contains 30 pages. You want five pages to print on only one side of a special paper, and the remainder of the pages printed 2 -sided on regular paper. You can use except ion pages to print the job. In the Add Exceptions window, you can set the characteristics of the exception pages and select the alternate paper source: • Page(s) specifies the page or range of pages that use the exception page characteristics. Separate indiv idual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9- 11. • Paper displays the default size, color, and type of paper selected in Use Job Settings. Click the Down arr ow to the right of the Paper field to select a different paper size, color, or type. • 2-Sided Printing allows you to select 2 -sided printing options. Click the Down arrow to select an option: − 1-Sided Print prints the exception pages on one side only. − 2-Side d Print prints the exception pages on both sides of the paper and flips the pages on the long edge. The job then can be bound on the long edge of the pages. − 2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and flips the pages on the short edge. The job then can be bound on the short edge of the pages. • Job Settings displays the attributes of the paper for the remainder of the job. Notes: • Add Exceptions is not available when Page Layout is set to Booklet Layout. • Some combinations of 2 -sided printing with certain paper types and sizes can produce unexpected results.
Printing 76 ColorQube 8700/8900 Color Multifunction Printer User Guide Scaling You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. The default setting is 100%. 50% 100% 200% In Windows, the Scale Options are located in the print driver on the Paper/Output tab in the Paper field. Click the arrow at the right side of the Paper field and select Other Size to access the Scale Options: • No Scaling does not increase or decrease the size of the image from the original. • Automatic Scaling changes the print from one standard pap er size to another standard paper size. The Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field. • Manual Scaling changes the output print size by the percentage entered into the field under the grap hic to the right of the Scale Options. Printing Watermarks A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a docume nt before distribution.
Printing ColorQube 8700/8900 Color Multifunction Printer 77 User Guide Using the watermark options, you can do the following: • Create a watermark or edit an existing watermark using the Watermark Editor: − Name allows you to give the new watermark a unique name. − Options enables you to use text, time stamps, or graphics for the watermark. − Text provides a field in which you enter the text to be printed as the watermark. − Font and Color determine the font, size, style, and color of the watermark. − Angle sets the degree of rotation applied to the text or graphics used for the watermark. − Density defines how faint or how prominent the watermark appears on the pages. − Position from center determines the position of the watermark on the page. The default position is in the center of the printed pages. • Place a watermark on the first page or on every page in a document. • Print a watermark in the foreground or background or blend it with the print job. Printing Mirror Images If the PostScript driver is installed, y ou can print pages as a mirror image. Images mirror left to right when printed. Creating and Saving Custom Paper Sizes You can print custom-size paper from Tray 1 only. Custom -size paper settings are saved in the print driver and are available for you to s elect in all your applications. For paper sizes that are supported for each tray, see Supported Custom Paper Sizes on page 42. To create and save custom sizes for Windows: 1. Click the Paper/Output tab of the print driver. 2. Click the arrow at the right of the Paper field, then select Other Size > Output Paper Size > New . 3. In the New Custom Size window, enter the height and width of the new size, then select the units. 4. Enter a title fo r the new size in the Name field, then click OK to save. To create and save custom sizes for Macintosh: 1. In the application, click File > Page Setup . 2. Click Paper Sizes , then select Manage Paper Sizes . 3. To add a new size, in the Manage Paper Sizes window, click the plus sign ( +). 4. Double -click Untitled at the top of the window and type a name for the new custom size. 5. Enter the height and width of the new custom size. 6. Click the arrow to the right of the Non -Printable Area field and select the printer from the list. Or set the top, bottom, right, and left margins for User Defined margins. 7. To save the settings, click OK .
Printing 78 ColorQube 8700/8900 Color Multifunction Printer User Guide Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed. Note: This feature is only available on a Windows computer printing to a network printer. To select job completion notification: 1. In the print driver, click More Sta tus at the bottom of any tab. 2. In the Status window, click Notification , then click the desired option. 3. Close the Status window. Printing Special Job Types Special job types allow you to send a print job from your computer, then print it from the printer co ntrol panel. Select special job types in the Printing Preferences of the print driver. Secure Print Secure print allows you to associate a 4 –10 digit passcode with a print job when sending it to the printer. The job is held at the printer until you enter the passcode at the control panel. When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If you must use a different passcode, you can override it in the application print driver. Sending a Secure Print Job 1. On the Paper/Output tab, from the Job Type list, select Secure Print . 2. Type then retype a 4 -10 digit passcode for the secure print job. 3. In the Confirm Passcode field, type the passcode again. Notes: • If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode Required window. Use this passcode to print the document at the printer, or click Cancel and type your own passcode to use in the Secure Print window. • The passcode is associated with your user name. After you set a passcode, it becomes the default passcode for any print job that requires a passcode on all Xerox ® printers. You can reset the passcode at any time from any window that contains the passcode. 4. Click OK. 5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings. Note: You can select the paper for your print job using Select By Tray. 6. Select an option for 2 -sided printing. 7. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays the staple position. 8. Select a print -quality mode. 9. Select an output destination. 10. Click Apply, then select another tab, or click OK .
Printing ColorQube 8700/8900 Color Multifunction Printer 79 User Guide Releasing a Secure Print 1. At the control panel, press the Job Status button. 2. Touch the Secure Print tab. 3. Touch the corresponding print job in the list, then touch Release. 4. Enter the passcode number that you assigned to the print job using the keypad. 5. To start printing , touch Release Job . Sample Set The Sample Set job type allows you to print a sample copy of a multiple -copy job and hold the remaining copies at the printer. After you review the sample copy, you can select the job name from the printer control panel to p rint the additional copies. Sending a Sample Set Print Job 1. On the Paper/Output tab, from the Job Type list, select Sample Set . 2. Verify that the paper is the correct size, type, and weight. If not, change the paper settings. Note: You can select the paper fo r your print job using Select By Tray. 3. Select an option for 2 -sided printing. 4. If your printer has a finisher installed, select a stapling option. The image next to Stapling displays the staple position. 5. Select a print -quality mode. 6. Select an output destination. 7. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print . A sample copy prints immediately. The sample copy is not counted as part of the print job. 8. After reviewing the copy, use the pri nter control panel to print or delete the remaining copies. Note: You can use Sample Set as a part of the Earth Smart settings. In Earth Smart settings, set Sample Set as your default Job Type. 9. To print the job, select it from the job list on the printer control panel. 10. Press OK. Releasing the Remainder of Prints After Printing a Sample Set 1. At the control panel, touch Jobs . 2. Touch the corresponding print job in the list. Note: The control panel displays Held: Sample Set next to the job name. 3. Touch Release. The remainder of the job prints, and the job is deleted from the printer hard drive.
Printing 80 ColorQube 8700/8900 Color Multifunction Printer User Guide Delay Print You can delay a print job for up to 24 hours from the original job submission time. Enter the time at which you would like the job to print. If the time you enter is earlier than the time that you submit the print job, it prints on the following day. The Delayed Print default time is midnight. Sending a Delay Print Job 1. On the Paper/Output tab, from the Job Type list, select Delay Print . 2. In the Delay Print wind ow, select the Tab key to move from the hour section to the minutes section. To select the time to send the print job, click the Arrow buttons. − For a 12 -hour time format, type the hour (1 –12), minutes (00 –59), then select A.M. or P.M. To toggle between A.M . and P.M., click the Up Arrow or Down Arrow buttons. − For a 24 -hour time format, type the hour (1 –23), and the minutes (00 –59). Note: The regional settings on your computer determine the time format. 3. Click OK. 4. Select other desired printing options and clic k OK . 5. Click OK or Print . Note: To print the job after you send it but before the scheduled time, release the job at the printer control panel. Saved Job Saved Job or Store File in Folder stores a public or private job in the printer and prints the job as requested at the printer control panel. This option is useful for documents that you print frequently. You can assign a passcode to a private job to prevent unauthorized printing. To print saved jobs, see Printing from Saved Jobs on page 83. Sending a Public Saved Job 1. On the Paper/Output tab, from the Job Type list, select Saved Job . 2. In the Saved Job window, for Job Name, do one of the following: − Type a name for the job. − Click the arrow to the right of the field and select a name from the list. − Click the arrow to the right of the field and select Use Document Name to use the name of the document. The print driver retains 10 names. When adding an 11th name, the name used least is deleted automatically from the list. To remove names from the list other than the selected name, select Clear List . − For Folder, do one of the following: 3. Select Public. 4. Click OK. 5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings. Note: You can select the paper for your print job using Select By Tray. 6. Select an option for 2 -sided printing.